1. Nine steps of a good project planning
1. The actual situation
2.. The problem and the vision
3. Formulating useful objectives
4. Organising the objectives
5. Choosing strategy and Plan of Activities
6. Indicators how and why
7. Base line study
8. Risk Analysis and Risk Management
9. You plan and planning, monitoring, evaluation and reporting

2. Stakeholders Four main groups of stakeholders to listen at:
Beneficiaries/Target group
Implementers
Financing agents
Decision makers
Against – Pro, Why
Who influence today - tomorrow

3. PROBLEM TREE Effekr Effect Effect Effect Your Problem Cause Cause

4. Why a Problem Tree? Problem Tree Effects Focal problem Causes
Objective Tree
Overall objective
Project objective
Lower objectives
Activities

5. There is a difference between objectives and activities
Empower the women of the target group
Strengthen the capacity of the target group
Increase the democratic awareness among citizens
Women in the target group are empowered
The capacity of the target group is strengthened
An increased democratic awareness among citizens

6. Indicators Key questions:
What is the difference between what we want and what we have
Contain target group (for whom)
Measures (what is the unit for measurement)
Quality (what is the change about)
Time
Location

7. Indicators
An indicator always belongs to an objective, it has always a parent objective and it is never an orphan
A few as possible
Don’t overlap
Focus on importance and size
Stay with the facts
Base your choice on obtainable data

8. How much How can you decide the quantity of satisfying results?
It tells us something about the resources available, the context etc and what you consider realistic and possible in the context, with available resources and
How does it look like today?

9. Base Line Study
The base-line study maps and records the actual values of your indicators at the start of the project
Examples:
Loosing weight
Nutrition program
Women and men attending municipal council
Women talking at the municipal council meetings

10. Sources of verifications
Before you finally decides on indicators you need be sure you can find the figures you are looking for
Criteria for a good indicator is that is should be based on obtainable data
Examples: Statistics,
interviews with stakeholders
Observations.
Surveys
Documents, reports etc

11. Where do we find relevant risks?
In the SWOT (weaknessess and threats)
In the stakeholder analyses
Among the real difficulties in the ”cause” group in the problem tree
Asking the participant
In your previous experience

12. Plan, monitor and report
Monitoring will be done continuously during an project
What is monitoring:
The periodic measurement of progress of a project
Focus on the implementation process and tracking progress towards the objectives by using indicators
The monitoring as well as other parts of the project need planning and resources

13. Result chain Input- What resources are used Activity – What is done
Output - What is produced or delivered?
Outcome – What do you want to achieve (change)
Short-term
Medium-term
Long-tem
Impact - What long-term change are you aiming for?

14. Key questions What is to be achieved? How will this be achieved?
For whom will it be achieved?
What are the risks it will not be achieved?
How do we know it is achieved?

15. Friday morning 10 minutes
The problem you are adressing
Objectives (the logic)
Typical activities
Major risks - mitigation
Strategy for funding
Explain how it relates to PPP