1. Help Course summary Press F5 to start, Esc to stop Course summary—Send and open attachments Create an Outlook signature You can create signatures in Outlook that can be either manually or automatically applied to outgoing email. You can have different signatures that automatically apply to new outgoing mail or replies only, or many different signatures that you manually select and apply at will. The signature you create can be customized using formatting tools common in MS Word, such as bold, italics and underline. You can select the font, font size and font color with no restrictions on how many of each is used in your signature. In the desktop Outlook application you can add images, such as.gif or.tif files, to your signature. This feature is often used to include your organization’s logo, as well as other affiliation icons in your signature. Images can be used as the click through image for a hyperlink in your signature also, often used for social media and to provide direct access to your website. Create an Outlook Web App signature You can create signatures in Outlook that can be either manually or automatically applied to outgoing email. You can have different signatures that automatically apply to new outgoing mail or replies only, or many different signatures that you manually select and apply at will. The signature you create can be customized using formatting tools common in MS Word, such as bold, italics and underline. You can select the font, font size and font color with no restrictions on how many of each is used in your signature. You cannot add images to an Outlook Web App signature.

2. Create and add an email message signature in Outlook desktop If you use both Outlook Web App and Outlook, you need to create a signature in each. Create a signature 1.In Outlook Web App, click Settings > Options. 2.In Options, click Settings > Mail. 3.Under Email signature, in the text box, type the signature you want to use. Use the formatting bar to format the font as you want it to appear. 4.If you want your signature to display at the bottom of all outgoing items, including replies and forwards, select Automatically include my signature on messages I send. If you don’t select this option, you can add your signature to a message manually to any message. For details, see Manually add a signature to a new message. 5.Click Save. Manually add an signature to a new message 1.If you have created a signature, but did not select the option to add your signature to all outgoing messages, you can manually add it to specific messages. 2.Click new Mail above the folder list. A new message form will appear in the reading pane. 3.Add recipients in the To or cc field. 4.Add a subject. 5.Type the message you want to send. 6.In the menu at the top of the message, click insert then Signature. 7.When you’re done and your message is ready to go, click Send.

3. Create and add an email message signature in Outlook desktop Specify if your signature displays on every message you send 1.If you have created a signature, you can specify if you want your signature to be added to all outgoing messages, including replies and forwards. 2.In Outlook Web App, click Settings ( )> Options. 3.In Options, click Settings > Mail. 4.Under Email signature, use the check box to specify if you want your signature to be added to all outgoing messages. If you want your signature to display at the bottom of all outgoing items, select Automatically include my signature on messages I send. If you don’t want your signature to display at the bottom of all outgoing messages, clear the Automatically include my signature on messages I send check box. While you can include images in your desktop Outlook signature block, you can’t include an image file (such as a.gif or.tif) in your signature block in Outlook Web App.

4. Create and add an email message signature in Outlook Web App Create a signature 1.In Outlook Web App, click Settings > Options. 2.In Options, click Settings > Mail. 3.Under Email signature, in the text box, type the signature you want to use. Use the formatting bar to format the font as you want it to appear. If you want your signature to display at the bottom of all outgoing items, including replies and forwards, select Automatically include my signature on messages I send. If you don’t select this option, you can add your signature to a message manually to any message. For details, see Manually add a signature to a new message. 4.Click Save. Manually add an signature to a new message If you have created a signature, but did not select the option to add your signature to all outgoing messages, you can manually add it to specific messages. 1.Click new Mail above the folder list. A new message form will appear in the reading pane. 2.Add recipients in the To or cc field. 3.Add a subject. 4.Type the message you want to send. 5.In the menu at the top of the message, click insert then Signature. 6.When you’re done and your message is ready to go, click Send.

5. Create and add an email message signature in Outlook Web App Specify if your signature displays on every message you send If you have created a signature, you can specify if you want your signature to be added to all outgoing messages, including replies and forwards. 1.In Outlook Web App, click Settings > Options. 2.In Options, click Settings > Mail. 3.Under Email signature, use the check box to specify if you want your signature to be added to all outgoing messages. 4.If you want your signature to display at the bottom of all outgoing items, select Automatically include my signature on messages I send. 5.If you don’t want your signature to display at the bottom of all outgoing messages, clear the Automatically include my signature on messages I send check box. What else do I need to know? You can’t include an image file (such as a.gif or.tif) in your signature in Outlook Web App.

6. Check out more courses Help Course summary Press F5 to start, Esc to stop Rating and comments Thank you for viewing this course! SummaryFeedback Help 561234 IntroductionDetailsPrint and save 2:071:242:44

7. Help Course summary Press F5 to start, Esc to stop Help SummaryFeedback Help 561234 IntroductionDetailsPrint and save 2:071:242:44