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March 26, 2009 Employer Reporting Working Group. Maine Public Employees Retirement System Agenda  Line of Business Reporting  Group Life Insurance 

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Presentation on theme: "March 26, 2009 Employer Reporting Working Group. Maine Public Employees Retirement System Agenda  Line of Business Reporting  Group Life Insurance "— Presentation transcript:

1 March 26, 2009 Employer Reporting Working Group

2 Maine Public Employees Retirement System Agenda  Line of Business Reporting  Group Life Insurance  Update and Upcoming  Future Meetings

3 Employer Self-Service Demonstration MainePERS Line of Business

4 Maine Public Employees Retirement System ViTech Team Bob Vedilago Raj Chilumula Sally Magee

5 March 26, 2009 Employer Reporting Requirements

6 Maine Public Employees Retirement System LOB Reporting-ER Requirements Reviewing what we know:  Establishing membership prior to 1 st payroll  On-line membership entry  Paper Membership Application  Removing GLI data elements from the monthly payroll report  Using only the PSC “short list”

7 Maine Public Employees Retirement System LOB Reporting-ER Requirements Current PSCDefaults To 11 – Permanent Full Time 1A – Limited Period Full Time 21 – Permanent Full-Time PST 2A – Limited Period Full-Time PST 11 – Permanent Full Time 12 – Permanent Part Time 1B – Limited Period Part Time 22 – Permanent Part-Time PST 2B – Limited Period Part-Time PST 12 – Part Time 17 – Project Full Time 18 – Project Part Time 27 – Project Full-Time PST 28 – Project Part-Time PST 2D – Acting Cap Full-Time PST 2E – Acting Cap Part-Time PST 29 – Project Intermittent PST 23 – Permanent Intermittent PST 26 – Seasonal Intermittent PST 2C – Limited Period Intermittent PST 17 – Project/Intermittent FT & PT (not elig. For Group Life Insurance) 14 – Seasonal Full Time 24 – Seasonal Full-Time PST 14 – Seasonal Full Time 15 – Seasonal Part Time 25 – Seasonal Part-Time PST 15 – Seasonal Part Time 52 – Insurance Only, Retired 65 – Insurance Only Full Time 67 – Insurance Only Part Time 65 – Insurance Only, Active 53 – Retired, Returned to Work

8 Maine Public Employees Retirement System LOB Reporting-ER Requirements Learning something new:  All payroll reports will contain the same data elements  EPF file stays the same (upon removal of GLI elements)  “Paper Filers” will change

9 Maine Public Employees Retirement System LOB Reporting-ER Requirements For “Paper Filers”:  Plan Code – changing from 2 to 5 digits  AC = 110AC  Plan Participation Code – new  A = actively participating (EE rate and ER rate for plan)  Y = Employer paid employee contributions  Rate Schedule Number – new  000053 = PSC 53  000001 = all other PSCs when PPC is A  MainePERS assigned number when PPC is Y

10 March 26, 2009 Group Life Insurance

11 Maine Public Employees Retirement System Group Life Insurance – Retiree Billing Pilot Bill IssuedCoverage MonthPremiums Due DecemberFebruaryFebruary 5 th JanuaryMarchMarch 5 th FebruaryAprilMay 15 th JuneMayJune 15 th JulyJuneJuly 15 th

12 Maine Public Employees Retirement System Annual Group Life Adjustments  Adjustment to participant’s level based on 2008 compensation  Adjustments to supplemental rates based on age on April 1

13 Maine Public Employees Retirement System Form W-2 Wage and Tax Statement W-2

14 Maine Public Employees Retirement System Recent Group Life Changes  New Application for Coverage is available on line.  Form is 8 ½ by 11  Employees who are not eligible for coverage do not need to complete a form.

15 Maine Public Employees Retirement System Group Life Application

16 March 26, 2009 Updates & Upcoming

17 Maine Public Employees Retirement System Survey Results  436 surveys went out  All but 2 were e-mailed  47 % returned (as of 3/24/09)  Results of ERWG group:  8 vendors represented in group of 12 employers  Windows widely used, most using XP  Split between Office 2003 & 2007

18 Maine Public Employees Retirement System Regional Meetings MainePERS will be on the road:  6 to 8 regional meetings  Taking place in May and June  Providing overview of the LOB (V3) system

19 Maine Public Employees Retirement System ERWG Communications  E-Mail  Written format or E-Mail attachement  www. MainePERS.org/ERWG.htm  E notification when new information posted  Periodic meetings  Scheduled in advance, same day/time when possible  Open to Webinars, Videoconferencing /PC based meetings.

20 Maine Public Employees Retirement System Employer Communications  MainePERS Employer Update  Linkage with DOE Central Office Staff  HR Directors Group  Maine Municipal Association  Maine Software Users Group  Maine Association of Payroll Professionals  Maine Association of School Business Officers  Software Vendors w/ Employers

21 May 21, 2009 Next Meeting


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