1. Achieving Best-in-Class Spend Management The intersection of Finance, e-Procurement and Supplier Relationship Management
Suzanne Miglucci Vice President Business Development, SciQuest Tony Im Director Global Professional Services, SciQuest

2. Agenda State of the procurement market
Best-in-class procurement results
Leveraging supplier relationships
Real Results
About SciQuest
Where it has evolved.
Understand where your organization is on the continuum
Identify steps that you can take within your organization to advance on the continuum.
Introduce the Spend Management Value Quadrant and ways to evaluate the evolution of Spend Management
Understand the importance of a supplier management strategy as it related to Spend Management.
Introduce step by step process for deploying a supplier management strategy.

3. Procurement Challenges
Cost Savings and Compliance:
Identify cost savings opportunities across decentralized complex organizations
Monitor vendor contract compliance
Optimize operating budgets
Directing Spend:
Diversity and sustainability
Contracted and group purchasing/consortium suppliers
Spend Visibility:
Visibility into how organization dollars are being spent
Control wasteful spending
Risk mitigation
Customer Service:
Easy-to-use solutions

4. Procurement Evolution
Paper processes, some made electronic, but not integrated.
Endless cycle of low user-adoption driven by a limited number of suppliers, which prevents visibility into spending – critical to achieving deeper cost savings.
Supplier integration to achieve a comprehensive, leveraged supplier strategy.

5. Best-in-Class Strategic Procurement
Performance Improvement from e-Procurement
Sources: (1) Aberdeen e-Procurement Benchmark Report

6. Best-in-Class Strategic Procurement

7. User-Friendly Shopping Environment
Elements of a Private Marketplace
Hosted
Preferred
Suppliers
Supplier Punch-out
Internal
Suppliers
(stock-rooms)
Services & Non-catalog Items
User-friendly, familiar interface
Preferred product positioning
Access to any supplier with a variety of methods
View on-hand inventory
Your products and pricing

8. Traditional Supplier Management
Pain Points
Costly, resource-intensive
Non-standardized data
Low supplier adoption
Limited product choices
Limited supplier selection

9. Leveraged Supplier Management
Managed Services
Supplier connectivity
Extensive product classification
Centralized e-catalog
Price/content management
Transaction integrity
Transaction tracking
Customer support
E-Transaction Data
Purchase order
Advanced ship notification
Invoicing
Receipt notification
Contract data
Payment data
Supplier Hub

10. Supplier Enablement
Content: Meaningful product and service information
Drives end-user adoption
Helps end users make informed purchasing decisions
Helps Purchasing reduce errors and streamline order processing
Connections: Integrations with supplier systems and processes
Catalog data
Punchouts
Order distribution, acknowledgements and revisions
Receipts and invoices
Seamless integration with financial and ERP systems
Continuity: Ongoing managed services
Updates to pricing and product data
Monitoring and management of orders
Normalized, classified data for spend analysis

11. SciQuest Integration with Kuali
Co-developed with the Kuali team to:
provide “out of the box” functionality that can be customized to the organizations requirements if required
deliver seamless integration
accelerate the implementation of the solution
Recommended solution designed to maximize the functionality in both systems

12. Process Overview HigherMarkets Kuali Complete Cart Approve Req.
Create PO
Transmit PO
Record
Receipt
Receive
Invoice
Login
Shop
Hosted
And
Punchout
Catalogs
Send Via:
cXML
Fax
Receive &
Validate
cXML
EDI
Portal
Click
“Return
Cart”
HigherMarkets
Non
Catalog
Items and
Forms
Post PO
Click on HM
Link
Complete
&
Validate
Requisition
Financial
Approval
Workflows
Create PO
Manual / Auto
Desktop or
Central
Receipt
Matching
&
Payment
Log In
Kuali

13. Available Integrations for KFS 3.0
Kuali Financial Systems
3.0
SciQuest HigherMarkets
Spend Director
cXMl Shopping Cart Return
(via HTTPS)
SciQuest cXML Punch Out Supplier
Spend Director
Hosted Catalogs
Purchase Order to Supplier
cXML Purchase Order(s) to Supplier
Purchase Order
(SQXML)
Order Manager
Invoice (SQXML)
Settlement Manager
Invoice(s) from Supplier
Purchasing
Accounts Payable
Kuali Adapter
cXML PunchOut
cXML Invoice
(via FTP)
cXML or SQ XML

14. Solution Overview

15. SciQuest Demonstration Scenarios
End user needs supplies for the lab
Department admin is asked to purchase a computer for a new employee
End user would like to know the status of the purchase order to the supplier

16. Kuali Home Page
Click here to access SciQuest Catalogs, View SciQuest Order History or View SciQuest Invoice History

17. SciQuest Home Page

18. SciQuest Hosted Catalog Search Results

19. SciQuest Punchout to a Supplier

20. SciQuest Shopping Cart
Return items back to Kuali

21. Kuali Requisition

22. Real Results with Strategic Procurement
Reduce costs and improve margin
Increase spend under management
5-20% savings on new contract opportunities
Increase efficiency and better utilize resources
A complete automated solution
Substantial time saved through efficient processes (reduced req-to-order cycle times from 8 days to less than 1)
Rapidly enable and seamlessly manage hundreds of supplier catalogs and integrations
+80% utilization of existing contracts

23. Real Results with Strategic Procurement
Drive unparalleled user adoption
Easy-to-use solutions that drive smart purchasing decisions
Elevate decision-making
Enhanced visibility into spend patterns and history
Enhance existing Kuali functionality with:
A comprehensive shopping environment
Order management and delivery capabilities
Contract management
Supplies management

24. Real Results California Institute of Technology
About Caltech
Dedicated to “benefiting society through research integrated with education”
3800 employees and faculty; 2,000+ enrolled
Awarded 32 Nobel prizes
Goals
Improve the quality of procurement services
Manage negotiated contract pricing
Enable online catalog ordering
Improve operating efficiency
Achieve cost savings through campus-wide spending
Results
Streamlined procurement process
Improved quality and ease of purchasing
Purchasing department transformed to strategic
98% user adoption
40 preferred suppliers enabled
Cost savings gained through institute-wide procurement volume
Notable Fact:
CalTech is using the SciQuest solution as a means to ensure discounts from suppliers: they do not include any suppliers in their catalog that do not offer discounted pricing!

25. Jerry Fuller, Assistant VP for Procurement, UTHSC
Real Results UTHSC
About University of Texas Health Science Center
Oldest school of public health in TX
National reputation as a leader in education and research
5,000+ faculty and staff; enrolled
Goals
Ensure consistent and accurate pricing
Consolidate spending across the university
Obtain high user adoption
Achieve better pricing, discounts, and turnaround through aggregated suppliers and automated payment
Results
Increased on-contract spending and spend visibility
User adoption increased by 10%
15 suppliers enabled in 45 days
Reduced internal catalog and punch-out costs
“SciQuest's solutions have allowed our institution to build strong relationships with our key suppliers, increasing our spend visibility and positively impacting our bottom line.”
Jerry Fuller, Assistant VP for Procurement, UTHSC

26. Connect to your suppliers Capture more transactions
About SciQuest
SciQuest helps organizations advance their critical missions by improving their procurement processes. Our specialized knowledge, on-demand software, and ongoing services empower organizations to lower costs, increase productivity, and realize the potential of strategic procurement.
We focus on the higher education industry, and are committed to Kuali initiative.
What we do:
Augment existing systems or
Deliver complete Source-to-Settle procurement solutions
How we do it:
E-procurement tools (software)
On-going services (managing supplier content and prices)
Software-as-a-Service model (low IT costs)
Integration to core technology such as Kuali
Connect to your suppliers
Capture more transactions
Control your spend

27. Select SciQuest Customers
About SciQuest
Select SciQuest Customers
Leading provider of on-demand procurement and supplier enablement solutions for goods and services
Web-based, subscription solution
More than 120 customers
Solution ROI within 1 year
5-10X total ROI
97% customer satisfaction
98% renewal rate

28. Q&A and Closing Remarks
Receive a copy of today’s presentation
Provide your business card, and I’ll send you a copy
Call or Suzanne Miglucci Vice President Business Development SciQuest (919)
Learn more about upcoming events
NextLevel 2009, February 8 – 11, Dallas, Texas
Visit our Events Web page: