5.  Discretionary Account  Monitor Discretionary, Hourly and Title I Accounts.  Place custodial orders to take you through October of next year before you run out of money.  Place Title I Orders early.

6.  When approving payroll use the links provided.  Remember to monitor sub days prior to hiring them.  Monitor 50 hours per pay period with hourly employees.

7.  Can now request waiver to the 50 hour rule for PT custodians to assist with meeting cleanliness needs of facility. ▪ Must obtain approved waiver PRIOR to the employee doing the extra hours. ▪ You MUST have the funds available to pay the employee for the extra hours.

8.  Original bank statements opened by PRINCIPAL  Obtain required quotes for orders and remember M/WBE (Minority and Women-Owned Business Enterprises  Print/Review/Sign AAAA Authorizations Monthly

9.  Conduct mini-audits!  If something is found missing you must complete a Police Report and Plant Security Report. These must be completed in a timely manner so that the item is not held against you. (Walk the report to School Police)  The threshold is.33% of total inventory

10.  WB# 16999 – Lump Sum Coach Payments  WB# 16996 – Title III Additional Tutoring Funds Available  WB# 16979 – Employee Contracts  WB# 16876 – Payroll Specialist Assignment Change  WB# 16970 – Upcoming deadline for purchases with Title I Funds and Updated Purchasing Procedures

11. Dr. Jacques Bentolila, Administrative Director JBentolila@dadeschools.net (305) 499-5050 ext. 5057 – Office (305) 470-9523 – Private Line (305) 499-5076 – Fax (786) 525-0149 – Cell Raquel Diaz, District Administrative Assistant RADiaz@dadeschools.net (305) 499-5050 ext. 5047

12. Ms. Keisha Johnson Cabrera, Budget Supervisor kjcabrera@dadeschools.net (305) 995-1886 – Office Mr. Jesus Larranaga, Instructional Staffer jlarranaga@dadeschools.et (305) 995-7225 – Office Raquel Diaz, District Administrative Assistant RADiaz@dadeschools.net (305) 499-5050 ext. 5047

14.  OPS for Non-Instructional Personnel  Cleaning and Sanitation Audits – District ▪ Monitoring of Custodial Personnel ▪ Progressive Discipline ▪ Payroll - must sign time in/time out  Youth Fair  Student Tickets - Will notify when available for pick-up  Scholarship opportunity – Senior High Schools

15.  Theodore Gibson Oratorical Project  Professional Development  Mandatory PD Day – February 17 th  Survey response due February 11 th  i-Ready PD Follow-up ▪ PowerPoint for Reading Coach will be uploaded to the CRO e-Folder

16.  IEP and Matrix Information Report  FTE Reviews - February ▪ Purpose/Importance of this process  Personnel assignments are based upon data showing in SPED EMS  Verify with hard copy IEP/EP’s the following ▪ The document is up-to-date; ▪ Information correlates with what is being reflected in SPED EMS system;  Ensure that verification of the SPED EMS data occurs on an ongoing basis, but especially during FTE week

17.  Regional SPED Articulation meetings  Dates are forthcoming from SPED Instructional Supervisor  Principals need to confirm that the Articulation/Transition meetings occur as scheduled this will ensure a smooth process for the students.  Gifted Referrals  See Weekly Briefing #17023  Provides specific strategies for increasing Gifted Referrals

18.  Gifted Referrals  See Weekly Briefing #17023  Provides specific strategies for Gifted Referrals  ESE At A Glance Newsletter  See e-Folder

19.  WB# 16673 – The Miami-Dade County Fair & Explosion Scholarships  $1,000 non-renewable scholarship to one student in every MDCPS Senior High  Due Thursday, February 26 th to CAP Adviser  CAP Adviser must submit finalist’s application by Thursday, March 5 th to Ms. Diana Venturini  WB# 16953 – Superintendent’s Outreach Roundtable Meeting with Student Leaders  Held at Ronald Reagan/Doral Senior High on Thursday, February 12 th at 9:00 am

20.  WB# 16961 – Mid-Year School Sanitation Follow-up  WB# 16892 – New Requirements Relating to Deferreal of Receipt of Standard High School Diploma for Students with Disabilities  WB# 17023 – Gifted Referrals  WB# 16938 – Important Florida Alternate Assessment Updates for 2014-2015

21. Dr. Janice Cruse-Sanchez, Administrative Director Jcruse-Sanchez@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464 – Private Line (305) 305-499-5074 – Fax (786) 229-5412 Cell Rosa Lewis, Administrative Secretary 281981@dadeschools.net (305) 499-5050 ext. 5046

22. Ms. Helen Piña, District Director Office of Professional Standards hpina@dadeschools.net (305) 995-7103 – Office Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048 – Office

24.  Certificated employees must self- report an arrest within 48 hours to their site supervisor.  Once reported, the site supervisor must immediately request a Records Check by calling (305) 995- COPS

25.  Obtain the arrest affidavit from the employee and fax to office of professional standards (OPS).  OPS waits for final Court Disposition

26.  Based on nature of arrest and final Court Disposition, OPS addresses disciplinary measures (if employee has any updates regarding case have them inform you)

27.  If arrest rises to a level that warrants district disciplinary action, OPS will schedule a district level Conference-for-the-Record (CFR)

28.  If arrest does not warrant district disciplinary action, site administrator may effect closure as directed by OPS to:  Schedule a meeting to review report OR  Conduct a CFR and implement post conference measures, as necessary.

29. Ms. Lourdes P. Gimenez, Administrative Director lpgimenez@dadeschools.net (305) 499-5050 ext. 5056– Office (305) 470-9531 – Private Line (305) 499-5051 – Fax (305) 776-9223 – Cell Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048

30. Dr. Jimmie L. Brown, Jr., District Director Office of Professional Standards jimmiebrown@dadeschools.net (305) 995-7217 – Office Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048

32.  Fire Drills  complete as scheduled  School Improvement Plan (SIP) Waiver  due to CRO March 9, 2015  Maintenance  forms due February 11, 2015 to Ana Perez

33.  Cleanliness  Inspect what you expect  <15% can request a re-inspection  Project Work should be weekly  Testing Locations  check AC, clocks, and PA Systems now

34.  WB# 16863 –2015-16 Open Enrollment District Full-time Virtual School  due February 12, 2015  WB# 16874 –AdvancEd School Demographics Update  new/different principals  due February 6, 2015

35.  WB# 16962 – Florida Department of Health FTE Survey due February 23 rd.  WB# 16982 – 2014-15 Student Progression Plan

36. Ms. Amelia Leth, Administrative Director Amelialeth@dadeschools.net (305) 499-5050 ext. 5059– Office (305) 470-9447 – Private Line (305) 499-5051 – Fax (786) 412-6796- Cell Yolanda Busquet, Social Work Chairperson Student Administrative Transfers ybusquet@dadeschools.net (305) 499-5050 ext. 5061 Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061