1. Effective Meetings John Stanskas, San Bernardino Valley College Julie Bruno, Sierra College

2. Introductions Who are we? How many of you have run a local Senate meeting? How many are Senate Presidents? Anything you REALLY want to be sure to get from this session?

3. The Brown Act! COMMITMENT TO: Openness Transparency Public Access to information

4. The Brown Act! o Applies to meetings of all legislative bodies (GC 54952) o Adopted in 1953 o What is considered a meeting?

5. Does the Brown Act Apply to Local Academic Senates?

6. Applying the Brown Act All meetings are open!!

7. Applying the Brown Act Who’s “in charge” of the agenda?

8. Applying the Brown Act o Agendas o Publically posted 72 hours prior o Mail 1 week before o Must Include: o Time & Place o Public comments o Action items with brief description

9. Rules of Order o Must adopt rules of order and incorporate into meetings o Most common is Robert’s Rules of Order o http://www.robertsrules.com/ http://www.robertsrules.com/

10. Rules of Order o Can choose elements to use o Parliamentarian??? o Check your local senate constitution and by-laws for established processes

11. Agenda Items o What do you include? o What should you include?

12. Agenda Changes? o Can change order o Cannot add items o Time limits?

13. Action Items o Format of action items? o Need a first reading o Published agenda items only! o Exceptions??

14. Decision Making o How will decisions be made? o Voting o Consensus o Other

15. Motions o President needs to know how to o Close debate, limit or extend debate o Refer to committee o Modify wording of a motion o Suspend rules o Divide motion o Table

16. Discussion Items Discuss only, no action

17. Important to note: o All information must be available to the public o Documents become public documents

18. Discussion & Debate

19. o Limit to a topic o Courteous comments o “Decorum of Debate” o Get comfortable with Conflict

20. President’s Role in Meetings Prioritize Balance discussion and debate with decisions Keep agenda moving

21. President’s Role in Discussions Should the president participate in discussion and debate?

22. Six Thinking Hats Edward de Bono A way to think about the roles faculty play on your Senate Learn to appreciate and direct each kind of thinking http://www.debonogroup.com/six_thinking_hats.php

23. The Hats The White Hat calls for information known or needed. "The facts, just the facts." The White Hat calls for information known or needed. "The facts, just the facts." The Yellow Hat symbolizes brightness and optimism. Under this hat you explore the positives and probe for value and benefit. The Yellow Hat symbolizes brightness and optimism. Under this hat you explore the positives and probe for value and benefit. The Black Hat is judgment - the devil's advocate or why something may not work. Spot the difficulties and dangers; where things might go wrong. Probably the most powerful and useful of the Hats but a problem if overused. The Black Hat is judgment - the devil's advocate or why something may not work. Spot the difficulties and dangers; where things might go wrong. Probably the most powerful and useful of the Hats but a problem if overused.

24. More Hats The Red Hat signifies feelings, hunches and intuition. When using this hat you can express emotions and feelings and share fears, likes, dislikes, loves, and hates. The Red Hat signifies feelings, hunches and intuition. When using this hat you can express emotions and feelings and share fears, likes, dislikes, loves, and hates. The Green Hat focuses on creativity; the possibilities, alternatives, and new ideas. It's an opportunity to express new concepts and new perceptions. The Green Hat focuses on creativity; the possibilities, alternatives, and new ideas. It's an opportunity to express new concepts and new perceptions. The Blue Hat is used to manage the thinking process. It's the control mechanism that ensures the Six Thinking Hats® guidelines are observed.

25. Questions or Comments?

26. THANK YOU!