1. Setting up Organizations for Success: Long-Term Planning What types of products do you want to provide? What types of data will you need? What type of system will be required to obtain, maintain, and disseminate data? What type of analysis and modeling will you be doing? What software and hardware will you require? What types of expertise do you need?

2. Setting up Projects for Success Find the match between what your customer wants and what you can provide. You fail if anything that is critical fails –Includes: Schedule Budget Staff/Expertise Customer-relationships Quality End products.

3. The 7 Habits of Highly Effective People 1. Be Proactive 2. Start with the end in mind 3. Put First Things First 4. Think Win-Win 5. Seek First to Understand, Then to be Understood 6. Synergize 7. Sharpen the Saw

4. Jim’s Habits Panic up front – when it will make a difference Check your resources Have backups Don’t stay stuck (20 minutes) Do what it takes to deliver Find out what customers really want Do the right thing Model the behavior you want in others

5. The Tire Swing What the customer needed What was designed What marketing suggested What management approved What was delivered Alan Chapman, http://www.businessballs.com/treeswing.htm

7. Management is Complex People & Relationships Plans Schedules Budgets Data Organization & Documentation Products: Papers, reports, websites

8. People & Relationships Spend enough time with: upper management, employees, sponsors, collaborators Work toward resolving issues in a win- win manner (then document the resolutions) Make a plan with everyone involved and keep it visible

9. Working with Others Listen, really listen What is important to them? Divide up tasks: –Large enough for each person to make progress –Fit the task to the person –Coordinate, don’t micro manage –Check on progress: weekly to monthly

10. Steps to managing conflict 1.Anticipate – Take time to obtain information that can lead to conflict. 2.Prevent – Develop strategies before the conflict occurs. 3.Identify – If it is interpersonal or procedural, move to quickly manage it. 4.Manage – Remember that conflict is emotional 5.Resolve – React, without blame, and you will learn through dialogue. Wikipedia

11. Resolving Conflict 1.Set the Scene 2.Gather Information 3.Agree to the Problem 4.Brainstorm Possible Solutions 5.Negotiate a Solution Wikipedia Maximum advantage. com

12. Plans Have a plan! Goals & Requirements Schedule Budget Resources: Computers, space, software, etc. Roles and Responsibilities

13. Goals and Requirements Goal: –Overall objective: what will be achieved Requirements: –End Products –Uncertainty –Metadata –Audience –Schedule –Budget constraints

14. Scheduling Define the deliverables/products Document the deadline Work backwards to create the schedule Multiply the schedule by about 2

15. Schedule 1.Deadline and deliverables/products 2.Reviews and updates 3.Creating documents (inc. web sites) 4.Analysis 5.Processing 6.Data preparation 7.Acquiring data 8.Proposal review 9.Proposal process

16. Mythical Man-Month Communication and training take time You can’t do it all yourself Must balance: –Number of people –The right tasks

17. Tasks Identify and assign tasks with deadlines Best to self-select tasks –Then, split up the “other work” Track when things are done Adapt if problems arise Always work together constructively If problems persist, escalate to management (instructor) and let them manage it

18. Budgets Every organization must balance it’s budget Almost everything costs money: –People –Computers, software –Space, power, phone lines, networks, etc. –Data takes time to download, QA, document –Volunteers take time to train Murphy’s law: Anything that can go wrong will

19. Budgets

20. Data Organization & Documentation Wait until you have some data, then define a data organization structure with everyone, then enforce it! Document: –Know what the data represents!

21. Data Organization 1_Original –Oregon OregonLambert_WGS84 –Data files Oregon_North_NAD27 –Corvallis 2_Working –Oregon OregonLambert_WGS84 2_Final –Oregon OregonLambert_WGS84 –Data files, maps, mxds, etc.

22. Documentation Maintain Metadata throughout the project –Make notes in “readme.txt” files in each folder –Go back and fill in the metadata when you have time Critical: –Sources: location and names –Accuracy, Precision, Error Rate –Who worked on it –When it was updated

23. Products Keep track of: datasets, maps, reports, papers, etc. Make them visible to management and sponsors Use the web to connect with large groups, provide data

24. Maps for Management activities Monitoring: wildlife, invasive species, T & E species Visitors Maintenance Website

25. Additional Slides

27. Websites Great way to provide “almost-free” data and information to the public Must be maintained!

28. GIS Analysis What is happening where and when? What data do we have? What analysis tools are available? What is required? –Can we achieve it?

29. Multi-Use Management Priorities: –Biodiversity –Recreation/Cultural –Agriculture & Livestock –Geology Issues: –Economy –Political agendas –Public perception –Legal –History

30. Biodiversity Priorities: –Maintain/restore pristine habitat –Maximize biodiversity (rare) –Disease Management elements: –Pristine habitat –Minimal human impact Disturbance Pollution –Natural Fire Regimes –Natural Flood Regimes

31. Recreation Hunting and Fishing –Native vs. non-native species Boating: –Water skiing –Canoeing –Sailing Snowmobiling, ATVs Hiking, Snowshoeing and Camping Residences

32. Recreation Priorities: –Economy –Impact Management Tools: –Access –Fees –Education –Regulations

33. Agriculture and Livestock Issues: –Maintain stocks –Economy –Legal issues –Overgrazing (grassland to mesquite) Management Tools: –Fees –Access –Fire

34. Geology Priorities: –Economy –Impact Tools: –Licenses –Regulation –Mitigation

35. Multi-Use Management Question: –What management activities should take place to best meet priorities? –Where? –When?

36. Management Tools Human access and activities Grazing, harvesting Restoration: removal and establishment Education Fees & Licenses Flood regulation Fire Regulations

37. Impacts Invasive species/disease Human impact: habitat loss/disturbance, pollution, poaching Climate change oregoninvasivespecies.blogspot.com

38. Marine Spatial Planning Integrating marine use spatially and temporally –Fishing –Recreation –Aesthetics –Preservation –Energy Production –Shipping –Research www.zmescience.com The Oregonian

39. Just for fun…

40. More fun…