1. EFFECTIVE VISUAL AIDS IN PRESENTATION
UHB ENGLISH FOR WORKPLACE COMMUNICATION
Dr Shanti Chandran

2. WHY USE VISUAL AIDS IN PRESENTATIONS?

3. Did you know? Up to 50% of information is taken in through the eyes

4. WHY USE VISUAL AIDS IN PRESENTATIONS?
Makes presentation more interesting and lively
Helps audience understand the presentation
Helps speaker present information more systematically

5. WHY USE VISUAL AIDS IN PRESENTATIONS? (continued)
Reinforce and add impact to information
Illustrate a relationship between ideas
Show information patterns or pictures

6. WHY USE VISUAL AIDS IN PRESENTATIONS? (continued)
Present figures, graphs or charts
Summarize key points
Help audience follow passages or quotations

7. TYPES OF VISUAL AIDS 1) Handouts + Audience can concentrate better
- Too many can be distracting
* Should be distributed earlier

8. TYPES OF VISUAL AIDS (continued)
2) Flipcharts
+ Economical and easy to use
+ Suitable for small groups
+ Can be prepared in advance or spontaneously
* Make drafts and transfer to the flipchart

9. TYPES OF VISUAL AIDS (continued)
3) Photographs and prepared diagrams/posters
+ used at the precise moment to illustrate point
+ visible throughout presentation
* consider how it should be displayed
* may need a pointer

10. TYPES OF VISUAL AIDS (continued)
4) Objects/models
+ adds sensory dimension to presentation
* consider cost and benefit

11. TYPES OF VISUAL AIDS (continued)
5) Whiteboards
+ Flexible and interactive
+ suits small group
- Writing clearly can be slow
- Back to the audience

12. TYPES OF VISUAL AIDS (continued)
6) PowerPoint Slides
+ Colourful and professional looking
+ Suits groups of various sizes
- hard to keep audience attentive
- technical problems
- lighting issues

13. TYPES OF VISUAL AIDS (continued)
7) Video clip
+ can show clips of specific examples discussed
+ add another dimension to presentation
- possible technical problem

14. TYPES OF VISUAL AIDS (continued)
8) Transparencies
+ can be prepared in advance
+ can add or create transparencies while presenting
- Lighting problem

15. TIPS FOR DESIGNING VISUAL AIDS
KEEP IT SIMPLE: Display ONE IDEA on each visual
MINIMISE WORDS – 25 words/slide
KEYWORDS and PHRASES

16. TIPS FOR DESIGNING VISUAL AIDS (continued)
COLOUR
- clear & appropriate
- one colour for main idea, two complementary colour for sub points.
- avoid red-green and pastels
LAYOUT and SPACE

17. TIPS FOR DESIGNING VISUAL AIDS (continued)
STYLE - Select one style and use consistently
TeXt STYLE AND SIZE - Choose carefully

18. TIPS FOR DESIGNING VISUAL AIDS (continued)
AVOID GIMMICKS - Computer graphics (background, patterns, clip art etc.) should be used to enhance presentation.
PROOFREAD! Proofreed! Profread! Proof read! ProofreaD! Proofread!
PLAN AHEAD

19. TIPS FOR USING VISUAL AIDS
INTEGRATE visual aids
REHEARSE with your visual aids
Maintain EYE CONTACT
DO NOT READ from your visual aid
STOP SPEAKING while audience read

20. TIPS FOR USING VISUAL AIDS (continued)
DO NOT PASS OUT items while presenting
REVEAL AIDS only when NEEDED
USE THEM, don’t just display them!
CHECK ROOM & EQUIPMENT in
advance
CHECK visual is VISIBLE to audience

21. CLASS ACTIVITY PLANNING YOUR PRESENTATION: PREPARING AN OUTLINE
Use the distributed paper to write your outline
Submit paper at the end of class

23. WAYS TO PRESENT INFORMATION
Outline
Mind map
Table
Timeline
Flowchart
Tree diagram

24. Methods of Presentation
To ensure effectiveness, important to select appropriate method.