1. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-1 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Microsoft Excel 2007 – Level 1 ENHANCING A WORKSHEET

2. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-2 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Performance Objectives Change worksheet margins Center a worksheet horizontally and vertically on the page Insert a page break in a worksheet Print gridlines and row and column headings Set and clear a print area Insert headers and footers Customize print jobs Complete a spelling check on a worksheet Find and replace data and cell formatting in a worksheet Sort data in cells in ascending and descending order Filter a list using AutoFilter Plan and create a worksheet

3. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-3 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Changing Margins Click Page Layout Tab, then Margins Apply a predesigned margin OR click Custom Margins to open Page Setup Dialog Box Increase or decrease top, bottom, left and right measurements

4. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-4 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Centering a Worksheet Centering options Click the Margins tab

5. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-5 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Change Size and Orientation Click Orientation in the Page Setup Group, Choose Portrait or Landscape Click Size in the Page Setup Group, Choose a Page Size

6. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-6 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Page Breaks Displays as a broken line along cell borders If not be visible initially, Click Page Break preview, then close Move break by dragging line to the desired location

7. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-7 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Inserting and Removing Page Breaks Click Breaks button in the Page Setup group Click to insert or remove page break Page break will be inserted or removed above row and/or to left of column Select column or row where break should be inserted or removed

8. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-8 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Page Break Preview Click on the View tab Click on Page Break Preview To return to the Normal view, click Normal button

9. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-9 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Printing Gridlines and Headings Under Gridlines, insert a check in the Print checkbox Click on the View tab Under Headings, insert a check in the Print checkbox

10. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-10 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Printing a Specific Area Select range of cells to be printed Click Page Layout Tab, then Print Area Click Set Print Area, then click Quick Print button to print Click to clear To specify more than one print area, set print area for first group, select next group of cells, click the Print Area button, and click Add to Print Area; each area will print on a separate page

11. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-11 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Inserting Headers and Footers Click Insert tab then Header and Footer button Click Header or Footer Use buttons to insert elements You can also create different headers and footers for even and odd pages

12. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-12 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Inserting Headers and Footers/2 Click on element to be inserted Press Esc or click in the worksheet to close Header and Footer pane

13. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-13 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Customizing Print Jobs Click Office button, then Print or Ctrl +P Choose printer Select pages to print, what to print, number of copies, then click OK (or Preview)

14. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-14 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Completing a Spell Check Click Review tab, then Spelling button Replace or ignore selected words

15. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-15 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Using Undo and Redo Undo reverses previous commands Redo reverses action of Undo command Undo and Redo buttons on Quick Access toolbar to Shortcut keys: Ctrl + Z is Undo Ctrl + Y is Redo

16. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-16 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Finding Data Click to expand dialog box type data that you want to find Click Home, Find & Select button, then Find Click Find Next OR

17. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-17 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Replacing Data Click to expand dialog box type data that you want to find type data that is to replace data found Click Home, Find & Select button, then Replace Search options Click Find Next OR

18. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-18 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Finding and Replacing Formatting Use the Format options at the expanded Find and Replace dialog box to display the Find Format and Replace Format dialog boxes Format Cells

19. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-19 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Sorting Data Click Home, then Sort and Filter button Select cells to sort Select desired sort options Use ribbon buttons in the Editing Group

20. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-20 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Sorting Data…/2 Use Sort Dialog Box for Custom Sorts Specify desired column Specify sort order Add a second column to sort Click OK

21. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-21 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Filtering Data Click Home, then Sort & Filter button, then Filter Click filter arrow to display options Turn off filtering by clicking Sort & Filter button, Filter A filter is a restriction to isolate specific data Select cells to filter

22. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-22 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Planning a Worksheet Step 1: Identify the purpose of the worksheet Step 2: Design the worksheet Step 3: Create a sketch of the worksheet Step 4: Enter the data in the worksheet Step 5: Test the worksheet data

23. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-23 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you display the Page Setup dialog box? Features Summary Click Page Layout tab in the Page Setup group, then click Margins

24. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-24 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you display the Header dialog box? Footer dialog box? Features Summary Click Insert tab then Header and Footer button

25. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-25 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you insert a page break? Features Summary Click Breaks button in the Page Setup group

26. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-26 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you set a print area? clear a print area? Features Summary Click Page Layout tab, then Print Area Then click Set Print Area Click to clear

27. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-27 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you display the Print dialog box? Features Summary Ctrl + P

28. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-28 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you display the Spelling dialog box? Features Summary Click the Review tab, then Spelling button OR F7

29. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-29 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you access the Undo command? Redo command? Features Summary Undo reverses previous commandsRedo reverses action of Undo command Quick Access Toolbar

30. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-30 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you display the Find and Replace dialog box? Features Summary Ctrl + F (Find) Ctrl + H (Replace) Ctrl + H (Replace) OR Home, then Find and Select button

31. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-31 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you sort a column in ascending order? descending order? Features Summary Click Home, then Sort & Filter button Select desired sort options

32. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-32 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary How do you activate/deactivate an AutoFilter? Features Summary Click Home, then Sort & Filter button, then Filter Click Filter arrows in column headings Deactivate filtering by clicking Sort & Filter button, Filter

33. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 4 BACKNEXTEND 4-33 LINKS TO OBJECTIVES Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary Coming Next MOVING DATA WITHIN AND BETWEEN WORKBOOKS