1. Integrate. Automate. eXLerateTM

2. About KS2 IBM Business Partner in metroplex for more than 10 years.
About KS2
IBM Business Partner in metroplex for more than
10 years.
IBM iSeries value added reseller.
Vertical market expertise in Homebuilding/
Construction and Manufacturing/Distribution.
Experience with large packaged applications
including: JD Edwards – OneWorld and World,
Oracle.
Custom e-commerce/web solutions and training.
Custom Excel solutions and training.

3. 10+ years financial and operational reporting experience
About the speaker
Principal Consultant
10+ years financial and operational reporting experience
JD Edwards World/OneWorld and other ERP package experience.
Experienced with Access, Essbase, Crystal Reports and other reporting tools
Excel 2000/XP, SQL, VB/VBA programmer

4.
Goals for Today

5. Show the possibilities of integrating the best
Goals for Today
Show the possibilities of integrating the best
spreadsheet tool with the best e-business
server.
Checklist of software you will need to
integrate Excel with the iSeries.
Overview of sample reporting application.
Step through the sample application in detail.
Refine the sample application.
Q&A

6. Software Checklist Client Software: Server Software:
Software Checklist
Client Software:
iSeries Access for Windows when installing for the first time, make sure the
ODBC and OLE DB Provider is checked.
- There are also VB wizards and tools you
can install and play with.
- No license required for the odbc/ole db
components.
Install latest PTF to client
Excel (Excel 97 will also work, but
we don’t support)
Latest Excel SP (service pack) from
Microsoft
Latest MDAC (Microsoft Data Access Components) – this has the core odbc/ado drivers
Currently 2.8
Server Software:
Make sure latest ptf’s are applied on iSeries.

7. Overview of Application
Overview of Application
When opening the workbook, it will prompt you to enable macros.
If it does not, you may need to change your macro security. Tools | Macro | Security

8. Overview of Application
Overview of Application

9. Step Through the Application
Step Through the Application
Named Ranges: Insert | Named | Define - best practice used for grouping like cells to-
gether so they can be referred to easily – ie. instead of C4 – rngDatabase.
IBMDA400 is a special string that the OLE DB provider recognizes as an IBM AS/400 datasource.
Machine Name: iSeries ip address or machine name – this is where the data resides.
SQL Statement: this is the SQL statement that will be passed onto the iSeries.
Note: the & is the concatenator in Excel – this formula is stringing cells together from down below
Output: this is a named range being used for the starting point (cell) of the data that is
returned from the query.

10. Step Through the Application
Step Through the Application
Standard SQL statement:
SELECT: determines the fields to be included in the query
FROM: choose the library/file to pick the fields from
WHERE: filter based on one or more conditions.
This example is selecting all months from a GL Trial Balance file where the fiscal
year = 2002.
This statement is referenced in cell C6 for processing in the macro.
Note: we only picked 1 file in this example. Normally, you will pick the transaction and
do some “look ups” in the master file.

11. Step Through the Application
Step Through the Application
Command Button: View | Toolbars | Forms. This command button is used to launch
the macros. You can assign the button to a macro by right-clicking it and then choosing assign macro.
There are 2 types of controls – the “old” forms controls that have been around since
the early days of Excel and the visual basic controls – View | Toolbars | Visual Basic.
The forms controls are easier to work with when you are just getting started. As you advance,
you will use the visual basic controls more often.

12. Step Through the Application
Step Through the Application
To get here: ALT+F11 or Tools | Macros | Visual Basic Editor
Left Pane: shows
the sheets and modules/forms/classes
Right Pane: where you
enter and edit/debug
code.

13. Step Through the Application
Step Through the Application
Set a reference to the ADO 2.x library so that the ADO objects can be used in your code

14. Step Through the Application
Step Through the Application
Sub GetData() = name of the subroutine
Dim xxxx as xxxxxx = declaring variables
objFields – field object used for storing the field names
rsRecords – recordset object used for storing the recordset returned from the iSeries.
strSQL – string used to store the SQL statement
lngOffset – used for storing the spreadsheet column position for the field titles
lngColumn – used for storing the spreadsheet column position for the field values in each row.
lngRow – used for storing the spreadsheet row position for the field values in each row.

15. Step Through the Application
Step Through the Application
Objects: items in the application that you can program.
Methods: what you do to the objects (action)
Properties: attributes of objects
Analogy: Noun (Objects) , Verbs (Methods), Adjectives (Properties)
Note: the named ranges are being pulled in from the spreadsheet and used like a
variable. (ie. Range(“rngDatabase”).Value = IBMDA400).

16. Step Through the Application
Step Through the Application
To use (create an instance) of the recordset object, need to first set it.
Once set, open the recordset by passing in the SQL statement, connection info, type of cursor, and type of command
Next, add field headers by starting at named range “Output”. Loop through each field
and return it to the spreadsheet.
Resize and bold the font for the field titles

17. Step Through the Application
Step Through the Application
Set the starting row = 1
Loop through the recordset until the end of file is reached (EOF).
If not at the end of the file then
Loop through each field value in the record and print the current value to the proper cell in the spreadsheet.
Next field value
Advance the row counter
Otherwise, the end of file (EOF) has been reached and notify the user
Move to the next record

18. Step Through the Application
Step Through the Application
Close the recordset
Free up the memory that was used for the recordset.
Finished!

19. Refine the Application
Refine the Application
Add controls so that the SQL statement can
be dynamic.

20. Refine the Application
Refine the Application
Update the formula in B12 to pickup the
selections.

21. Refine the Application
Refine the Application
Create another dropdown for the account #’s.

22. Refine the Application
Refine the Application
Update the formula in B12 to pickup the
new selection.

23. Finalizing the Application
Finalizing the Application
Move the controls to the main reporting
sheet.

24.
Terminology
VBA: Visual Basic for Applications: programming language used
primarily in the MS Office suite. (It has been licensed to other apps.)
VB: Visual Basic: programming language that is easy to learn and
runs on the Microsoft platform.
ODBC: Open DataBase Connectivity: database access standard created by Microsoft that is widely used in many different applications.
Easy to use with no programming required
OLE DB Provider: Object Linking and Embedding Database Provider–
system level programming interface for accessing all types of data.
ADO: ActiveX Data Objects: an application programming interface
created by Microsoft to universally access data.
Requires user written code that can be stored in Office macros.
SQL: Structured Query Language: a programming language that is used
to read, write, and update database tables/files.

25. Resources Books: SQL at Work – MC Press
Resources
Books:
SQL at Work – MC Press
Excel 2002/2003 – Wrox Publishing
Links:
www-1.ibm.com/servers/eserver/iseries/access/oledb
www-1.ibm.com/servers/eserver/iseries/access/sphist.htm
msdn.microsoft.com/office/understanding/excel/
msdn.microsoft.com/data/default.aspx

26. 4425 W. Airport Freeway Suite 550 Irving, Texas 75062
Contact Information
Eric Kuefler
KS2 Technologies, Inc.
4425 W. Airport Freeway Suite 550
Irving, Texas 75062
x213

27.
Thank You!!!