1. VPA Quarterly “ Howgozit ” And Budget Update Third Quarter 2011 1 July 2010 – 31 March 2011 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi 2011-14 Budget Game Plan

2. 3 rd Quarter Update - 2011 Metrics to assess “how we’re doing” –‘MANAGE’ –‘MANAGE’ the budget crisis….its here!! Chancellor’s Budget Brief: Scenarios A, B, C LRCCD is getting smaller….build back will take a while –‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness –Provide the data assessment for Program Review at year’s end Evaluate division level performance, where possible –‘bean counter’ vs. functional area insight –YOUR assessment should be discussed Key Areas: –Classified Staffing—new restrictions on vacancies –Finance/Budget—Update and metric review –Facilities and Support Services –Modernization Program continues per Facilities Master Plan

3. Good Classified New Hires Orientation

4. Classified Evaluations FY 2011 3 rd Quarter

5. Administrative Services Workshops December 10 Workshop Topics Budget update Financial Services Facilities Master Plan Fantasy Football Picks Other topics?? Q & A Next Workshop April 14, 2011 2-3pm, RHN 258 Budget Update Fiscal Close-Out Paperwork Processing Modernization Project Update

6. Classified Staffing Levels (less Child Development Center) Year-to-Date 31 Mar 2011

7. Scenario Option A Option B Option C Academic Year10-1111-1212-1310-1111-1212-1310-1111-1212-13 Category/Description Discretionary Reductions CDF Base: $2.560M 10% 12.5%15%10%20% STAFF Reductions$M - Management (25) [2-yr attrition] -.08.16 2 -.24.49 6 -.44.89 11 - Classified Staff (26) [2-yr attrition] -.19.38 10 -.831.7 44 -1.73.3 88 - Salary Savings (28).871.81.5.871.81.5.871.81.5 - Faculty Positions Held (27).34 12 1.2 +30 1.7 +15.34 12 1.2 +30 1.8 +20.34 12 1.2 +30 1.8 +20 Salary Rollback (27) [trombone clause] -----3% 5.8 -3% 5.8 5.5% 10.5

8. Managing Classified Vacancies Establish 31 March 2011 Baseline for all classified staff positions (similar approach for Managers?) –Currently 12 Vacancies; 3 pending next Qtr –All positions considered: GENFD and Categorical, but… –Reduction is based on GENFD savings only ‘Bogie’ established by DO for GENFD position reductions –SCC: Scenario A/3; B/15; C/25 (Mgt: ~ B/2; C/3) –Phased: ¼ FY12; +1/2 FY13; +1/4FY14 –B: ~ 4, 12, 15 ~C: 7, 21, 25 TASK: identify positions for ‘permanent’ vacancies –Make ‘bogie’ each year; prepare for next year’s bogie –Possibly –Possibly free up ‘salary line’ for temp expenses Future: utilize new classified staff process –Reference 31 March 2011 baseline –Adjust for current situation/structure

9. Modified Classified Hiring Process Effective Spring 2011--UFN RecommendRecommend discussion with VPA to consider options and possible COA –President’s Executive Staff (PES) consideration PriorPrior to submitting a hiring request, unit must assess four options: –Leave the position unfilled –Use temporary employee –Use a temporary reclassification Limited to 175 days –Modify the position (reduce FTE, new J/D, funding….) ‘operationally required’If no option will work, declare ‘operationally required’ –Submit P-102B to VPA w/justification

10. Modified Classified Hiring Process Effective Spring 2011—UFN Operationally RequiredOperationally Required: –Unit cannot function without the position being filled –Provides ‘one of a kind’ service and only a trained backfill will work –Unique K,S,A that a temporary employee cannot fulfill –Current staff cannot absorb workload –Other justification Consider other alternatives –Shift funding source to categorical / grant IF district ‘Bogie’ is achieved, press on with fill action utilizing normal classified hiring procedures –Maximum emphasis on internal hiring –Opportunities for current employees –Minimize new hiring (creates subsequent vacancy)

11. 2010-11 Mid-Year Update Source of Funds

12. Commitments—10-11 Update Summary of Proposed Allocations for 2010-11 10-11 Planned Mid-Year Change To 2011-12 Plan Budget Committee decision to roll $100K to 2011-12 Conservative approach to work carryover paradox but still ‘carry’ funds to future years

13. College Discretionary Fund (CDF) Burn Rate Year-to-Date 31 Mar 2011

14. White Paper Usage Year-to-Date 31 Mar 2011

15. SCC Copier Usage Mar 09/10 vs Mar 10/11

16. Expenditure Comparison Year-to-Date—31 Mar 2011

17. Expenditure Comparison 3 rd Qtr 1 July 2009—31 Mar 2010

18. Instructionally-Related Fund (IR) Burn Rate Year-to-Date 31 Mar 2011

19. Lottery Burn Rate Year-to-Date 31 Mar 2011

20. Special Activities Fund Burn Rate As of 3/31/11

21. Categorical Program Burn Rate Year-to-Date 31 Mar 2011

22. Categorical Program Burn Rate Year-to-Date 31 Mar 2011

23. LRCCD Budget Scenarios FY 2011-13 Scenario A: –Governor’s budget: -$400M (CCC) –Reduced workload / fee increase offset: -$290M –LRCCD Portion: -$13.2M Scenario B: –Additional $250M for total -$650M –Reduced Workload / fee increase offset: -$540M –LRCCD Portion: -$24.6 Implemented for CDF…..Scenario C: Implemented for CDF….. –Additional $500M for total of $900M –Reduced workload / fee increase offset: -$790M –LRCCD Portion: -$36.0M

24. Scenario Option A Option B Option C Academic Year10-1111-1212-1310-1111-1212-1310-1111-1212-13 Category/Description $ M Gen Purpose Reduction FY 09-10 (1) 8.7 Gen Purpose Reduction FY 11-13 (2) -13.2 -24.6 -36.0 Growth (3)(5.8)5.8 (5.8)5.8 (5.8)5.8 Categorical Reductions (Base: 08-09) [5] 12.3 - District Backfill % (31)40% 25% 40%25% Total Reductions (6)15.228.4 15.239.8 15.251.2 Total w/ District Increase (12) 23.743.950.923.755.362.323.766.873.7 District Backfill from Reserves (37) (6.3)3.320.3(6.3)10.325.3(6.3)10.025.6

25. 2011-14 Budget Plan April 2011 Update—Scenario ‘C’

26. Commitments—11-14 Update April ‘11 Base Budget Allocations Scenario C: 20% Reduction to CDF Base Allocation from DO Plan CDF @ -20%; Lottery @ -15%; IR @ -0%

27. Commitments—11-14 Update April ‘11 Institutional Allocations Child Center changes have been implemented…expect significant savings….no salary savings to cover…RISK Swing space a function of modernization schedule….could change Consider Classified backfill…..pending DO decision

28. Commitments—11-14 Update April ‘11 Student Allocations Financial Aid overpayment remains a large ‘variable’…RISK Continued emphasis on faculty ‘roster management’

29. Commitments—11-14 Update April ‘11 Program Plan Allocations Commitments—11-14 Update April ‘11 Program Plan Allocations Need to scrub….pick up ~$75K Planned program needs to be sized to funding plan Metric assessment along with outcomes measures needed

30. Commitments—11-14 Update April ’11 Summary of Proposed Allocations Further adjustments required Additional ‘tweaks’ needed……Program Plans…. budget committee funding…base allocations, selectively Out-years will require additional adjustments

31. Absence Reports Year to Date 31 Mar 2011

32. Intents Year to Date 31 Mar 2011

33. Travel Authorizations Year to Date 31 Mar 2011

34. Budget Entries Year to Date 31 Mar 2011

35. Requisitions Year to Date 31 Mar 2011

36. College Totals Year to Date 31 Mar 2011

37. Textbook Requisitions Year-to-Date Mar 2011

38. SCC Waste Diversion Report Year-to-Date 3/31/11

39. SCC Building Summary Year-to-Date 3/31/11

40. Summary & Closing Thoughts SCC 2011-14 budget plan….a work in progress –Need your input and insight to further modify –Classified staffing changes will be tough –We MUST consider structural changes Metric data provides the feedback loop that lets us target changes and improvements –Your feedback AND INSIGHT are important and welcomed Budget challenges remain at least through ‘14 –Unknowns are daunting…..need to be prepared to react/modify to accommodate additional changes –Management effort evident in controlling costs and working with the financial constraints—BRAVO!! Keep up the Great Work!Keep up the Great Work!

41. VTEA AVP Categorical Program Burn Rate Year-to-Date 31 Mar 2011

42. Basic Skills AVPI Categorical Program Burn Rate Year-to-Date 31 Mar 2011