0. CFC ERP Project bi-weekly meeting (14/03/2014)
Welcome the participants.
Introduce yourself and, if applicable, your co-moderator(s).
Depending on the number of participants and the circumstances, ask the participants to introduce themselves.
Provide information about the timing and the structure of the session, e.g. presentation/exercises/discussions.
Explain the rules for communication, e.g. whether participants can ask questions in between or rather at the end of the session.

1. Current Progress and Achievements
All of CFC ERP Customization requirement have been collected and now is under Customization Spec Development and Programming
All of MFG Modules customization spec have been confirmed and near 60% customization program (Total around 2200 Hrs, Finished around 1200 Hrs) have been complete and under internal testing.
All of MFG Reports Requirement have been confirmed on Feb-2014 and those customization specs will be finished before 16-Mar-2014.
All of FIN customization have been collected and confirmed, including Dual currency solution. 1

2. The Schedule to Go-Live for CFC
Nov-2013
Dec-2013
Jan-2014
Feb-2014
Mar-2014
Apr-2014
May-2014
June-2014
July-2014
Aug-2014
Purchasing
Inventory
Sales
Distribution / FG Warehouse
Production
Maintenance
Finance & Accounting
Human Resouce
Simulation Testing 10% (15-Apr)
Simulation Testing 50% (12-May)
GO - LIVE
ERP Go Live
ERP Go Live
Customization
Basic Data upload
Test / Simulation
End User Training
Parallel Test Run 2

3. Suggestion about CFC Operation Simulation Test
Operation Simulation Test Scope on Apr-2014
Modules : Purchasing, Inventory, Sales & B2B, Distribution & Warehouse,
Production, Finance & Accounting, SMS
Locations : TKP plant only (or TKP & HPGP two plants)
Testing Data Volume : 5% ~ 10% of daily transactions
Major Target : (1) Ensure ERP Major process can running well and do
some fine turning
(2) Let user have more real practice chance
Remark & Notes
Maintain, Elec. Power, QC Report, Customization Reports & HRM modules can be put on 2nd round Operation Simulation Test (May-2014)
The Other CFC Branch Offices can be include in 2nd round Simulation Test
Testing Data Volume can be enlarge to 50% ~ 100% of daily operation in 2nd round Simulation Test . 3

4. Progress update
Module / Function
Progress Update
Next Plan
Digiwin Project Team have provided a new solution for CFC Dual Currency
Regarding to how many Operation Center (DB) should be configured in CFC ERP system. Due to the VAT output
Finance & Accounting
Digiwin Project Team will breakdown the new Dual Currency Solution more detail and arrange an “solution concept simulation meeting” with CFC Accounting Dept. key person
2. Ted will arrange a meeting with CFC Accounting Dept. to discuss it on next week
B2B & Sales
11/03/ :47 Alex Sent
Dear Mr. Luong & Mr. Chinh & Mr. Hien
Please provide related documents to Mr. Nick for the "Delivery target setting". We can discussion the details on Friday before Mr. Nick came in the next week.  
Due to CFC daily logistic operation process requirement, the “Delivery Target Setting” function on have to put on Phase-I
Distribution / Logistic
Due to CFC user still have no chance to see the full distribution operation flow demonstration on CFC ERP (DO  DS  LN  LC  DN), so users are worry about those function really can run or not.
Digiwin Project team will provide a whole distribution operation flow demonstration when MFG consultant next coming trip. (17 Mar :00) 4

5. Progress update
Module / Function
Progress Update
Next action Plan
Inventory & Warehouse
some Inventory transaction list below still need adding shift control column.
CFC need to use Application function for new Item No Process.
In order to remind New Item No Requestor have to put “Similar Report” as attachment for Data Center checking, the print-out “New Item No Application Slip” need to put some reminding text on it.
The only outstanding shift-related reports are Inventory Module Report and we are taking some actions now and we will provide the progress to CFC continually.
CFC can user TIPTOP ERP Standard Item Application function in Item No Application Process.
A.D agree to put the Similar Report into Phase 2.
Production
Digiwin suggest to use “Warehouse Allow Negative Stock Option” as the solution.
Due to most of customization UI have already put [Shift-no] filed for input, so those Shift Related report can be generate by ERP easily.
How to solve the gaps between Packing Shift Report and F/G Real Time Report.
How to solve the daily report shift across two days. 5

6. Progress update
Module / Function
Progress Update
Next action Plan
Cost Accounting
Digiwin have already explain the solution about “How to solve the problem for the dual currency and separate the cost for 2 production line”
CFC suggest to held a “Cost Process Simulation Meeting” to simulate cost calculation process step by step, by using some sample data, and to ensure CFC user can understand the solution details.
by using different Item-No for different production line. And after meeting discuss, CFC users have already know the solution and confirm the solution is workable.
2. Ted will arrange a meeting with CFC Accounting Dept. to discuss it on next week
Budget
TIPTOP ERP Budget Functions are designed in GL Module, the main focus of TIPTOP Budget function are Budget Data Setting, Actual/Budget Comparison and Purchasing Budget Control. There are not supporting function for Budget Planning and Budget Simulation on standard TIPTOP Package.
(Mr. Alex have provide attached TIPTOP Budget Module document to Ted on 06-Mar, and Ted will help to checking if the module still workable or not and feedback to CFC.)
SMS
The SMS Module customizations are CFC Phase-I Must-Have functions, Digiwin will provide the progress to CFC continually..
(The SMS Modules expect to deliver on Mar-2014)
Now handling by Digiwin Vietnam Branch office 6

7. Progress update Alex Sent: Sat 08/03/2014 11:06 AM
Module / Function
Progress Update
Next action Plan
Purchasing
Alex Sent: Sat 08/03/ :06 AM
Please Mr. Nick make the Truck Scale & Belt Scale data transmission specifications for us to confirm.  
     CFC TKP & HPGP will assign the person to responsible for maintaining the LiGu TWM & BLM basic data and unified sync with ERP data before 1/4/2014.  
     After that the application process will be used to establish basic information for LiGu system. including:. Item No. + Vendor code.
2. A.D agree to put the Similar Report into Phase 2
Due to CFC process control requirement, the “weight-scale & belt-scale integration function” on GR (Good Receiving) have to put on Phase-I (01-July-2014 Go-Live Must-Have function), but Digiwin can put these integration function in lower priority because of the function will not be including in 1st month Operation Simulation Testing.
Purchase Request (PR) Process need one ERP Print-out “Similar Report” as attachment to ensure requestor (user) have checked purchase items are existing in ERP or not, before he Issue PR.
Customization Reports
1. CFC site review all the first priority
reports on 3/3/2014 and already reduce
the reports from 61 to 52.
2. All of 50 Customization Reports will be
delivery before 30-May-2014.
Digiwin will provide the RPT Specs to CFC for confirmation on Mar-2014 7

8. Progress update
Module / Function
Progress Update
Next action Plan
PD at CCR meeting on March 07, :00 about mentioned subject, Mr. Thanh Packing Manager hereby brief as following:
Please related department check manpower basic data (specially for maintenance) and send to Mr. Thanh integration.
10/03/2014 For the Basic Data, Mr. Thanh suggest to use real case: One desktop computer found shutdown / overheated and suspected need to check or replace CPU or CPU fan, what is basic data we need to provide into TIPTOP system so as let thing done.
Equipment Maintain
Due to Maintain Module is a whole new customization module, Digiwin Project Team plan to provide Maintain Module Training and collect the gaps between delivered functions and CFC requirements on Apr-2014.
Electric Power
Digiwin will deliver those customization function progressively from May-2014.
Fully customization and spec. already confirmed
Q.C Reports
Fully customization and spec. already confirmed
Digiwin will deliver those customization function progressively from May-2014 8

9. Progress update HR & ESS Date Format
Module / Function
Progress Update
Next action Plan
HR & ESS
Date Format
evaluation about how long does it take to do Salary Calculation for 1,000 employee circumstance.
E-Card & Finger printer solution.
Dummy Employee to record the summary of all Expatriate Employee salary data.
Digiwin provide the HRM Activities Table for CFC HRM Dept.
HRM Consultant will help to set pilot HRM alert application for CFC and execute technical transfer about those setting.
Department Head view members HRM data in ESS system ?
CFC Import employee historical data who still on duty into HRM system including department transfer records, promotion records and salary updated records.
1. Digiwin HRM Product Center will modify HRM System Product to support CFC Date Format on UI (User Interface), and the new HRM will be released on 10-May. (Digiwin Project team will help to modify the Date-Format setting on HRM Report Template) p.s. This HRM Product Upgrade & Service will be free of charge.
2. Digwin will provide the figures for CFC evaluation about how long does it take to do Salary Calculation on Digiwn HRM system for 1,000 employee circumstance .
3. CFC already Confirmed that will not Implement E-Card solution. Finger printer only.
4. CFC will not set all individual Expatriate Employee salary data blank in HRM system. All of those employee salary will be processed by CFC manually.
5~8. Still waiting for reply
HPGP & Branch Office
Inquire for VDC / FPT / VIETTEL
4/03/2014 Alex sent Acceptance Test Condition for vendor.
Viettel visited on 11/03/ :00
20/12/2013 MIS issue the application for MPLS connection for TKP to all branch office. 9

10. ERP Customization Solution Concept Simulation
    Mar(Mon) 15:00 ~ 17-Mar(Mon) 16:50    :  Sales & Distribution System Flow Demonstration   
     (SO->DO->DS->LN->LC->DN)
                                                                                      CFC     :  F/G team, Mr. Richard & Mr. Alex
                                                                                      Digiwin :  Mr. Nick, Ryan & Mr. Nick
      
    2. 18-Mar(Tue) 08:30  ~ 19-Mar(Wed) 15:00     :  Dual Currency  Solution Concept Simulation Meeting 
                                                                                     CFC     :  Mr. George, Ms. Houng, Mr. Richard & Mr. Alex
                                                                                     Digiwin :  Mr. Iris, Mr. Ryan & Mr. Nick
    
    3. 19-Mar(Wed) 15:00 ~ 19-Mar(Wed) 16:30   :  Multi-Operation Center(DB) Structure Discussion
                                                                                     CFC     :  Mr. George, Ms. Houng, Mr. Richard & Mr. Alex
                                                                                     Digiwin :  Ms. Iris, Mr. Ryan & Mr. Nick
    Mar(Thru) 08:30 ~ 21-Mar(Fri) 12:00       :  Cost Process Simulation Meeting                              
                                                                                    CFC     :  Mr. George, Ms. Houng, Mr. Richard & Mr. Alex
                                                                                    Digiwin :  Ms. Nick, Ryan & Mr. Nick
    5. 21-Mar(Fri) 13:30 ~ 21-Mar(Fri) 16:00       :      Summarize & Confirmation 10

11. ERP Customization Solution Concept Simulation
1.     For the Sales Module, How Digiwin effective this simulation ? Do we need to prepare some thing ?
(1) The goal of this session is to ensure ERP Sales/Distribution customization function progress thru
function demo. (user training will be arranged on following trips)
(2) Consultant Mr. Nick will direct demo ERP function thru full process : SO->DO->LN->LC->DN  on
meeting session.
(3) CFC no need to prepare any data, but need to prepare meeting facilities (room, projector, white-
board and network link to CFC TIPTOP ERP system)
2.     For the Dual Currency solution and Cost Accounting issues. How Digiwin effective this simulation ? Do we need to prepare some thing ?  
(1) Dual Currency Solution Session :
(1.1)  The goal of Dual Currency Solution session is to prove solution concept and to finalize detail
customization spec thru concept detail explanation and detail requirement alignment.
(1.2)  Consultant Ms. Iris will use 1.system flow chart (PPT slide) and 2.TIPTOP ERP existing
function demonstration to explain and confirm the solution concept detail can fulfill CFC
requirement module by module.
(1.3)  Regarding to Dual Currency Solution Session, CFC no need to prepare any data, but need to
prepare meeting facilities (room, projector, white-board and network link to CFC TIPTOP ERP
system).           11

12. ERP Customization Solution Concept Simulation
2.     For the Dual Currency solution and Cost Accounting issues. How Digiwin effective this simulation ? Do we need to prepare some thing ?  
(2) Cost Process Simulation Session :
  (2.1)  The goal of Cost Process Simulation Session is to ensure CFC Accounting Dept. know how
TIPTOP ERP cost process running and the background logic, to ensure the solution can fulfill
CFC business needs.
(2.2)  Consultant Ms. Nick will use sanario (2 production lines) data to do online demonstrate how
TIPTOP costing process running  and using TIPTOP Cost Module existing function to trace and
to verify cost calculation logic.
(2.3)   Regarding to Cost Process Simulation Session, CFC no need to prepare any data, but need to
prepare meeting facilities (room, projector, white-board and network link to CFC TIPTOP ERP
system). 
          
3.     What Digiwin will delivery / present us before the meeting for we can review first ?
(1) For the Sales Module : Mr. Nick will provide Sales/Distribution system flow and related functions
screen snapshots documents to CFC before this weekend (15-Mar-2014).
  (2) Dual Currency Solution & Multi-Operation Center (DB)  : Ms. Iris will provide some explanation and
summary material to CFC before this Friday (14-Mar-2014).
(3) Cost Process Simulation  : Mr. Nick will provide Cost Process Reference Data to CFC before this
weekend (15-Mar-2014). 12

13. HRM Work Content Progress & Action log13

14. HRM Work Content Progress & Action log14