2. Leadership Training Conference Dallas, Texas March 3-6, 2011

3. Marc Meadows meadowsm2@asme.org meadowsm2@asme.org Elliott Short shortb1@asme.org Operations II The How To’s

4. OBJECTIVES 1.Gain exposure to important operational issues 2.Learn to reach unit goals 3.Share your experiences 4.Learn from your fellow delegates

5. Outline 1.Common Operational Issues 2.Breakout Session: Planning for Success 3.5-Minute Break 4.Executive Committee Procedure 5.Mock Executive Committee Meeting 6.Wrap Up

6. Review: The Executive Committee Create networking and knowledge sharing opportunities Responsibilities –Abide by rules –Maintain Focus –Program Planning –Succession Planning –Member Recruitment

7. Common Operational Activities Programs Dinner meeting Tours Socials Online Discussions Engineering Week College Outreach High School Outreach Honors & Awards Administrative Elections Bylaws Filing documents Minutes / Action items Newsletter and Website updates MBF Scoring Fundraising Membership Drive

8. Breakout Session: Planning for Success Instructions: –Assign a leader and scribe –Group will assume the role of the officer named in the scenario –Prepare an action plan to satisfy the task presented –Report out during Mock Executive Committee Meeting 2-3 minutes Be ready for questions

9. What is an Effective Unit? Understand your customer’s needs Have a plan to meet them Deliver on the plan Grow membership Build a tradition of a well run organization

10. What is an Effective Unit Leader A team player Remains focused Recognizes everyone’s contribution Creates opportunities for others to participate Constantly questions status quo Sends people to Conferences, District Events and the Leadership Training Conference Is always positive

11. Executive Meeting 101 Agenda Schedule –Frequency –Duration Role of Moderator Motions Minutes

12. Executive Meeting 101 Motions 1.Chair recognizes person 2.Proposer states motion Requires Second Followed by discussion 3.Move to stated question Ends discussion Requires Second 4.Vote on motion

13. Executive Meeting 101 Minutes –Attendance sheet –Records Time and Place Report highlights Motions and their disposition –Action Item list –Next meeting

14. Executive Meeting 101 A Typical Agenda 1.Call to Order –Revision to agenda –Approve prior minutes 2.Old Business Treasurer’s Report Committee Reports Special Project Reports 3.New Business (New ideas) 4.Wrap-Up –Review Action Items, Motions –Next Meeting –For the good of the order? 5.Motion to Adjourn

15. Executive Meeting 101 1.Have fun and relax 2.Be courteous and listen 3.State all concerns at meeting 4.Focus on critical tasks 5.Don't judge ideas during brainstorm 6.Don't interrupt and don't dominate 7.Stay focused and on time 8.Don't rehash old subjects 9.OK to walk around during meeting 10.Explain acronyms 11.Raise your hand to discuss 12.No side meetings - Hold until the break 13.Parking lot is open 14.Please turn off all cell phones, pagers crackberries, and iPhones! Meeting Norms

16. 5-Minute Break

17. Mock Executive Committee Meeting 1.Call to Order –Revision to agenda –Approve prior minutes 2.Old Business –Treasurer’s Report (B) –Programs & Activities Comm Dinner Meeting (D) Tour (G) –Communications Comm Website Upgrade (C) Online Discussion Site (E) –Student Relations Comm Student Old Guard Oral (F) Engineering Week (H) –Honors & Awards Comm (J) –Bylaws (A) 3.New Business –Improving MBF Score (I) –Recruiting new volunteers (I) 4.Wrap-Up –Review Action Items, Motions –Next Meeting –For the good of the order? 5.Motion to Adjourn

18. Wrap Up 1.Gain exposure to important operational issues 2.Learn to reach unit goals 3.Share your experiences 4.Learn from your fellow delegates

19. Thank You Marc Meadows: meadowsm2@asme.org Elliott Short: shortb1@asme.org This presentation will be posted on the 2011 LTC Web Site, at http://www.asmeconferences.org /ltc11/presentations.cfm