1. EMINENCE kick-off meeting, 30.10.2012

2. AGENDA 1. Opening by moderator (Tomasz Kollat AMU/PL), followed by short presentation of each participant 2. Introduction to project idea, speaker : Katarzyna Hadaś - AMU/PL EMINENCE project in the scheme of Erasmus Mundus programme Financial aspects of organization and implementation of mobility Management and organisation (Committees: responsibilities&composition) 3. The role of EMINENCE joint-coordinating institution: speaker : Oksana Zabolotna - PTUSPU/UA 4. Recruitment and selection of beneficiaries, speaker : Katarzyna Hadaś - AMU/PL Mobility flows (distribution and TGs) On-line registration and application Application documents 5. Eligibility of candidates, mobility effectiveness requirements, speaker: Nino Kemertelidze GRU/GE 6. Visa procedures in states of hosting partners, speakers: Viorica Macovei- SUMPh/MD, Nigyar Abbaszade ATI/AZ, Oksana Sosnovskaya VSU/BY, Tomasz Kollat AMU/PL, Gunilla Pfannenstill &Viktoria Willenfelt Lumpkins MU/SE 7. Travel (flights and domestic transport/pick up), hosting facilities : Oksana Sosnovskaya VSU/BY 8. Academic offer of hosting partners (programs in English): Nigyar Abbaszade ATI/AZ, 9. Procedures before mobility starts, speaker : Barbara Costa –UP/PT 10. Dissemination channels and project promotion – ideas, good practices, speakers: Francesca Chicco – POLITO/IT, Colin Volle UM2/FR 11. Discussion on project documents (MoU, selection procedure and criteria) 12. Final remarks

3. Our project in the framework of EM programme Erasmus Mundus 2009-2013 is implemented through of the following actions: Action 1: Erasmus Mundus joint programmes of outstanding quality at masters (Action 1 A) and doctoral (Action 1 B) levels including scholarships/fellowships to participate in these programmes; Action 1 Action 2: Erasmus Mundus Partnerships between European and Third Country higher education institutions including scholarships and fellowships for mobility at all academic levels; Action 2 Action 3: Promotion of European higher education through projects to enhance the attractiveness of Europe as an educational destination and a centre of excellence at world level. Action 3

4. Other lot 5 consortia 1. POLITECNICO DI TORINO (IT) EUROEAST 2. GEORG-AUGUST-UNIVERSITÄT GÖTTINGEN (DE) ALRAKIS II 3. UNIVERSITE MONTPELLIER 2 SCIENCES ET TECHNIQUES (FR) BACKIS 4. UNIVERSITEA ALEXANDRU IOAN CUZA DIN IASI (RO) IANUS (Vanadzor State Pedagogical Institute ) 5. TURUN YLIOPISTO (FI) MID 6. ALMA MATER STUDIORUM UNIVERSITA DI BOLOGNA (IT) WEBB (Vitebsk State University named after P.M. Masherov ) 7. ADAM MICHIEWICZ UNIVERSITY (PL) EMINENCE 8. UNIVERSIDADE TECNICA DE LISBOA (PT) TEMPO (Politechnico di Torino) 9. CARL VON OSSIETZKY UNIVERSITÄT OLDENBURG (DE) ELECTRA (Politechnico di Torino)

5. The objectives of EMINENCE Partnership : to develop abroad the qualifications of most motivated and talented students and staff and give them international experience, increasing this way their employability at labour market; to promote mobility of Eastern Partnership countries’ students from vulnerable groups in order to obtain qualifications and experience in the EU partner universities; to contribute towards the development of human resources and the international co-operation capacity of higher education institutions in Eastern neighbouring countries through individual mobility, which should not bring only individual benefits but also effect home university and society as a whole; to enhance visibility of EU higher education in Eastern neighbouring countries in general and to facilitate integration into the European Higher Education Area and Bologna process of involved HEIs in this region in particular ; to create and strengthen lasting links and collaborations between participating HEIs from EU and Eastern neighbouring countries’ that will result in actions and activities after the funding period; to contribute to the mutual enrichment of both EU and Eastern neighbouring countries’ societies by exchange of people, culture, knowledge and ideas.

6. Project budget 1. Organisation of the mobility 200 000 € 2. Joint coordination 10 000 € 3. Subsistence allowances 2 794 100 € 4. Travel costs 168 500 € 5. Participation costs 612 000 € 6. Insurance 176 175 € GRAND TOTAL 3 960 775 €

7. Advisory Board (AB)Quality Assurance Committee (QAC) Communication and Visibility Committee (C&VC) Selection Committee - help to coordinator on a regular mobility management and in strategic decision-making -law and financial issues (candidates’ and grantees’ rights and obligations, including solving legal problems in case of expulsion and other problematic legally issues), - visas to/from Belarus (mobility with this country may cause special problems) - remote communication of partners (familiarising EaP partners with on-line communicator, video conferences software) - inclusion of woman candidates (encouragement for and gender equality in selection) - promotion of the project in third countries, other than EaP (our C&V strategy covers visibility in EU, EaP and beyond) - organisation of VISIBILITY AND QA STRATEGY PROJECT MEETING in Poznań - setting up project QA policy, mechanisms, benchmarks and indicators of quality, - elaboration of questionnaires and reports’ templates for interim and final project assessment and assessments of grantees by their academic supervisors, - cooperation with external evaluator of the project (cross, peer review by another Lot 5 staff and evaluation by independent agency). - agreeing details of Communication and Visibility strategy, - agreeing details for the plan for dissemination and exploitation of project's results, -participation in events ( fairs, conferences) for media, ministries, NGOs, promoting, together with our project’s outcomes, also the whole programme and the outcomes of all lot 5 consortia, - design of promotional and informative leaflets. - ensuring the transparency and fairness of the application and selection process, - validation of original documents, - resolving possible appeals from rejected candidates, - in case of resignations contacting candidates from reserve lists.

8. MOBILITY FLOWS Type of Mobility From EU partnersFrom EaP countries Total grants per level TG1 TG2TG3 Number of grants Duration in months Number of grants Duration in months Number of grants Duration in months Number of grants Duration in months Bachelors10 30100 0123652 Masters0101510172292441 Doctorate s 5108 182243635 Post- doctorate s 56760 00 012 staff51301 0 0 0 035 Total grants per TG 25 90 35 25 175

9. Mobility Types BA 10 = Bachelor course for exchange studies only – sem- 10 months (TG1) BA 36 = Full Bachelor degree for up to 36 months (TG3) MA 10 = Master course for exchange studies only – sem- 10 months (TG1) MA 24 = Full Master degree for up to 24 months (TG2,TG3) PHD 10= PhD course for exchange studies only – 6-10 months (TG1) PHD 36 C = PhD course as continuation of Phd studies already started to be completed with PhD degree awarded by host university (TG2,TG3) PHD 36 NF= PhD course to be started from the beginning and possible to be completed with full PhD degree awarded by host university within the period of 36 months scholarship (TG2,TG3) PHD 36 N= PhD course to be started from the beginning, completion with full PhD degree requires more than 3 years (TG2,TG3) PD 6 = Post-doc fellowship lasting 6 months (TG1,TG2) Staff =1 month (TG1)

10. On-line registration and application I step – reading Guidelines for Applicants II step – registration 1. Personal information First name*: Middle name (only if it is written in the passport): Family name*: Date of birth [yyyy-mm-dd]*: Please double check if your name and date of birth is exactly as in passport and be aware that your names in the form that you submit here will be used in application form and then throughout the whole program and will not be subject to any changes. Any discrepancies between the full name and date of birth in passport and the name and date given in this form will lead to disqualification. 2. Contact E-mail address*: Please double check if the e-mail is correct – you will receive the link to your application form at this e-mail address and you will be getting further communications ONLY to this address (requests to send any information to another e-mail will not be considered). You will be identified by your e-mail, name and date of birth. Note that you are only allowed to register once. If you register and apply more times this will lead to disqualification. SUBMIT THE FORM III step – preparation of documents in required form, scope, format itp.

11. IV STEP – application form.

17. Target Group 3- definition A national of Belarus, Ukraine, Moldova, Armenia, Georgia or Azerbaijan who is in particularly vulnerable situation, for social and political reasons: applicant having a refugee status (international or according to the national legislation of one of the European recipient countries); applicant being asylum beneficiary (international or according to the national legislation of one of the European recipient countries); applicant who can prove that s/he has been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination; applicant belonging to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons); AND AND applicant must have : - secondary school certificate entitling to start university studies in Europe (full BA) or - BA or equivalent diploma entitling to start university studies at Master level in Europe (full MA) or - MA or equivalent diploma entitling to start doctoral studies in Europe (full PhD) or must be enrolled at PhD studies at home and apply for continuation of his/her PhD studies at EU university (PhD 36 C)