1. UNMJobs & Screening Questions 10/20/09 & 10/22/09

2. Agenda Current status System capabilities Best practices

3. Current Status 3500 questions currently in the UNMJobs Question Library Only 2.1% of the 3500 questions required corrections Currently seeing average of 100-200 applicants per pool (usually for entry-level positions) which makes it critical to effectively use screening questions

4. System Capabilities Navigating the system Searching questions Creating questions Point values and disqualifying points

5. Navigating the system

6. Navigating the system cont’d 1. Search Existing Questions first by using Keyword:

7. Searching Questions Search Keyword: Access (Microsoft Access)

8. Capture reference number for future use Searching Questions cont’d

9. Creating Questions

10. Creating Questions cont’d

11. Closed-ended questions defined: A closed-ended question is a form of question which can normally be answered using a simple "yes" or "no,” a specific simple piece of information, or a selection from multiple choices. Creating Questions cont’d

12. Closed-ended question examples: – Are you familiar with …… – Do you…… – Have you ever worked in….. – Knowledge of….. – How would you rate your skill level with….. Creating Questions cont’d

13. Closed-ended questions options in UNMJobs:

14. Creating Questions cont’d Certification:Experience:Ability: Yes No None Less than 1 year 1 – 2 years 3 – 5 years More than 5 years High Medium Low None Closed-ended sample responses:

15. Creating Questions cont’d

16. Open-ended question: A question that has no prelisted answers, which requires the respondent to answer in his or her own words. Creating Questions cont’d

17. Open-ended question examples: – Briefly describe your knowledge….. – Describe your working knowledge of ….. – Tell me about your experience working in…..

18. Creating Questions cont’d Open-ended question options in UNMJobs:

19. Point Values and Disqualifying points

21. Change point structure; system recalculates points/percentage

22. Best Practices Ask the right preference question to get the right candidate; screening questions and interview questions aren’t the same Use standard responses to design consistent questions Record question reference numbers for future use Refer to the UNMJobs Quick Reference Sheet handout Use Mozilla FireFox to facilitate spell checking

23. Question 1: The Department Originator Guide never changes A. True B. False

24. Question 2: I know how to get to the “Writing Screening Questions” Quick Reference Guide A. Yes B. No

25. Question 3: Which internet browser has built-in spell-check? A. Internet Explorer B. Mozilla FireFox

26. Question 4: Can I base my screening questions on either preferred qualifications or KSAs? A. Yes B. No, you can base screening questions only on preferred qualifications C. No, you can base screening questions only on KSA’s

27. Question 5: What’s the most efficient way to reuse questions from the UNMJobs Question Library? A. Copy the questions on a separate page and re-enter them each time you need them B. Record the reference number for each question; search the question library by this number C. Search the question library using a keyword (e.g., “Access”) D. All of the above

28. For Further Information Link to UNMJobs Department Resource PageUNMJobs Department Resource Page Link to Department Originator GuideDepartment Originator Guide

29. Questions Contact – Support Center: 277-HRPR (4777) – Call your HR Consulting Team – Attend a UNMJobs lab for hands-on help building your questions

30. Next Steps Bring misspellings or grammatical errors to our attention by writing to UNMJobs@unm.eduUNMJobs@unm.edu Share your best practices and questions

31. Next Forum UNMTemps and UNMJobs November 3 rd & 4 th We hope to see you there!