1. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration - 1 - US Department of Transportation - H azardous M aterials E mergency P reparedness Grant Program Presentation for NASTTPO April 2012

2. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Agenda Program Overview and Grants Team Current Phase of the Program PHMSA Updates - 2 -

3. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Program Overview and Grants Team - 3 -

4. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration PHMSA Mission To protect people and the environment from the risks inherent in transportation of hazardous materials - by pipeline and other modes of transportation. –Preparedness and Response: To reduce the consequences (harm to people, environment, and economy) after a pipeline or hazmat failure has occurred. - 4 -

5. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Hazmat Grant Program Purpose To increase State, Territorial, Tribal, and local effectiveness in safely and efficiently handling hazardous materials accidents and incidents and to encourage a comprehensive approach to emergency training and planning by incorporating the unique challenges of responses to transportation situations. - 5 -

6. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration The Hazmat Grant ProgramsSPSTG $1 million First Responder Organizations Train Hazmat instructors of fire fighters HMEP $21.8 million States, Territories & Tribes Assist local communities in Planning and Training on Hazmat incidents in transportation HMIT $4 million Non-Profit Employee Organizations Train Hazmat instructors of private sector hazmat employees - 6 -

7. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration - 7 - Hazmat Grants Personnel - 7 - Kyra Stewart,Sr. HMEP Grant Program Analyst Nancy White,Team Lead Crystal Catlett,Grant Specialist Suezett Edwards,Grant Specialist Lisa Reichenbacher,Grant Specialist Andre White, Grant Specialist Rose Achieng,Business Analyst Jasmine Clarke,Administrative Assistant ************* Windy Hamilton,RETIRED

8. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Grant Specialist Assignments - 8 - Crystal CatlettSuezett EdwardsWindy HamiltonAndre White Lisa Reichenbacher AlaskaArkansasAlabama (Reichenbacher)Ely ShoshoneConnecticut CaliforniaNew YorkArizona (White)Fallon Paiute-ShoshoneGeorgia DelawareFloridaColorado (Catlett)Inter TribalLouisiana KansasIllinoisHawaii (Catlett)Council of Arizona Michigan MaineIndianaIdaho (Reichenbacher)Nez Perce TribeMaryland MissouriIowaKentucky (Reichenbacher)Pueblo of LagunaMississippi NevadaMassachusettsMinnesota (Catlett)Reno SparksNebraska North CarolinaOregonMontana (White)Saint Regis MohawkNew Jersey OklahomaTexasOhio (White)San ManuelNorth Dakota TennesseeNew HampshirePennsylvania (Catlett)Seminole TribeSouth Carolina West VirginiaNew MexicoRhode Island (White)Vermont UtahSouth Dakota (Reichenbacher) Virginia WisconsinWashington (White)Supplemental Public Sector Training Grants Wyoming District of ColumbiaGuamHazardous Materials Instructors Training Grants Virgin Islands American SamoaPuerto Rico Northern Mariana Is.

9. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration HMEP Program Phase: 2012 – 2013 Application - 9 -

10. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration - 10 - FebMarAprilMayJuneJulyAugSeptOctNov Pre-Announcement Activities Jan-April 1 Open Application Period April 1-June 1 PHMSA App Review 1 June 1-Aug 1 Review 2 Aug 1- Aug 15 Award Memo to OST for Concurrence Aug 15 – Sept 30 Print and Sign NGAs Aug 15 – Sept 30 Pre- Announcement Activities 1 Jan 1- NLT March 16 Open Application Period NLT March 16 - May 1 Review 2 2 May 31-June 18 Award Memo to OST for Concurrence June 18- August 1 Generate NGAs June 18- August 1 NGA Issued for Grantee Acceptance 3 HMEP: August 1-Sept 30 HMIT/SPSTG: August 1-Oct 1 (60 days) NGA Issued for Grantee Acceptance Sept 30-Dec 31 (90 days ) DecJan NGAs released to grantee on August 1 NGAs released to grantee on September 30 2011-2012 Grant Cycle 2012-2013 Grant Cycle PHMSA App Review 1 2 May 1-31 FebMarAprilMayJuneJulyAugSeptOctNovJanDec Application and Award Processing Timeline

11. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration AWARD USED UNUSED PERCENTAGE YearPLANNINGTRAININGTOTALPLANNINGTRAININGTOTALPLANNINGTRAININGTOTALUN-USED 2010162,611.00238,676.00401,287.00139,664.80147,915.20287,580.0022,946.2090,760.80113,707.0028% 2009162,611.00238,676.00401,287.00155,544.00156,006.40311,550.407,067.0082,669.6089,736.6022% 2008162,611.00238,676.00401,287.00124,028.00152,014.00276,042.0038,583.0086,662.00125,245.0031% Hazmat Grant Application - 11 - Applications opened March 16, 2012 Current and recent grantees were notified by email with proposed award amount and 3-year history of fund usage Program: Grant Specialist or HMEP.Grants@dot.govHMEP.Grants@dot.gov Grants.gov: Carrie.Winslow@dot.gov / 617-494-3318Carrie.Winslow@dot.gov

12. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Hazmat Grant Application Kit - 12 - Apply through Grants.gov Forms Application for Federal Assistance (SF-424) Budget for Non-Construction Programs (SF-424A) Assurances for Non-Construction Programs (SF-424B) Combined Assurances (ED-80-0013) Narrative 1.Agency Identification 2.Transportation Fees 3.Contact Information 4.Report of Progress 5.Program Goals and Objectives 6.Statement of Work for Upcoming Budget Period 7.SERC/LEPC Involvement 8.Supplies and Equipment

13. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Sample Application - 13 - The Sample HMEP Application is one of PHMSA’s efforts to provide grantees with better application guidance. This document demonstrates a comprehensive and effective proposal of activities to be performed with HMEP Grant funds. The sample application may be used as an example of how to organize application information. Additional application information can be found in the Application Kit.

14. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 2012 – 2013 Application Guidance - 14 - Recommend placing additional emphasis on the following sections: -Program Goals and Objectives  List goals/objectives of training and planning activities and how they tie into program goals/objectives -Statement of Work  Statement of proposed activities or deliverables  Number of proposed activities or deliverables  Schedule of implementation -Budget Narrative We are also clarifying that the Report of Progress information may be provided through Quarterly and Final Reports, rather than as a narrative within the application.

15. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 2012-2013 HMEP Application Evaluation Criteria Agency/State goals and objectives identified? SF-424A budget substantiated in the narrative? Matching detailed? Object Class Category correctly used? Personnel costs charged to the program? Indirect costs passed through to the program? Planning/Training SOWs included? –Project costs allowable, reasonable, feasible? Subgrant schedules provided? - 15 -

16. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration PHMSA Updates - 16 -

17. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration The HMEP Grants Program Brand - 17 - PHMSA is committed to ensuring that the HMEP Grant Program is making strides in the area of process improvement. This requires that the Grant Program monitor efficacy, increase outreach efforts with our grantees, and furthers its reach to the Nation’s first responders. Grantees will be encouraged to administer high performing HMEP Grant programs within their States, Territories and Tribes. To facilitate this process, the Grant Program will provide improved IT resources, increased contact with Grant Specialists, and better guidance.

18. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Action Plan Item/ActivityDue Date (2011)Status Eligible/Ineligible List (Allowable/Unallowable)December 31 st COMPLETE Regulation Quick Reference GuideMarch 15 th COMPLETE Internal Training PlanMarch 28 th COMPLETE Outreach PlanMarch 28 th COMPLETE Guidance DocumentApril 15 th COMPLETE Quarterly Reporting Requirement (in ’11 Award T&Cs)April 15 th COMPLETE Proposed Activity Template 2 April 15 th COMPLETE Perform Site VisitsApril 15 th COMPLETE Standard Operating Procedures (full grant cycle)March 2012IN-PROCESS Compliance ProtocolJune 3 rd COMPLETE Quarterly/Final Report TemplateFebruary 2012COMPLETE Performance MeasuresDecember 16 th COMPLETE RegulationsMay 2012TO BEGIN FEB ‘12 - 18 -

19. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Grant Program Priorities Aligning Grant funded activities to PHMSA Priorities and Grant Program intent Enhanced Outreach and Guidance –Web Site Enhancements –Webinars –Site Visits Increased oversight of grantee –Financial Requests Applications SF-270s) –Reporting - 19 -

20. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration HMEP Activities Guidance - 20 - Updated to be more user friendly based on grantee feedback Describes HMEP activities within the context of seven object class categories Provides an updated list of example activities

21. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Site Visit Guidance for Grantees - 21 -

22. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration iSupplier Multi-year DOT Department-wide program to improve financial management Grant Payments processing the first out of 11 Key Process Areas to be reengineered DOT-wide Implementation of a new Oracle Financials E-Business Suite platform Streamlining of policies, processes, and related systems across DOT Opportunity for DOT to recognize cost savings and efficiencies Implementation planned for late May 2012 - 22 -

23. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Hazmat Safety Assistance (HMSAT) Team HMSAT conducts One-Day Hazmat Transportation Workshops are designed to meet the needs of industry or the public safety community. These free one-day events are scheduled across the nation to help meet the needs of the local community. Presenter Request Form for HMSAT: http://www.phmsa.dot.gov/phmsa- ext/feedback/hmsatPresenterRequestForm.jsp - 23 -

24. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Conference/Workshop Guidance Take care when planning grant funded conference and workshops Suggested Pointers for Cost Savings: Plan events at least 60 – 90 days in advance Limit events to no more than 3 days Avoid officially endorsed socializing during non-business hours - 24 -

25. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Questions HMEP.Grants@dot.gov www.phmsa.dot.gov/hazmat/grants (202)366-1109 - 25 -