1. Food and Nutrition Services Managers Human Resource Actions Processing (HRAP)

2. 2F&NS Human Resource Actions Processing Agenda Unit One: Human Resource Action Processor Overview Two: Employee iViews Three: HR Actions Navigation & Selecting an iForm Four: Search HR Actions & Review Withdrawn Items Five: Actions Processing – Position Control Six: Actions Processing – Personnel Actions Seven : Actions Processing – Separation & Terminations Eight: Navigating the Universal Worklist (UWL) Nine: Maintain HR Master Data Ten: Employee Self Services (ESS) Section Two: HR Reporting and Business Intelligence

3. 3F&NS Human Resource Actions Processing Unit One Human Resource Action Processor Overview and Navigation

4. 4F&NS Human Resource Actions Processing Key Terminology PortalA site that functions as a point of access to information on the web. SAP will be accessed through the BRITE portal. Interactive Form (iForm)An electronic form within SAP used to request an HR Action. Becomes part of employee’s record. (Adobe Acrobat Reader software required.) Forms must be accessed using a PC they do not functioning on a Mac. Human Resource Action Processor (HRAP) Replaces the ZPAF processor. The HRAP will initiate the iForms and access employee data. Employee Self-Service (ESS) Workplace for employees to view personal information and request changes. Business Intelligence (BI)Repository of SAP information for the purpose of reporting. iViewsSnapshot of specific pieces of employee information. Universal Worklist (UWL)Replaces former SAP inbox. The UWL contains the HR Actions requiring manager’s approval and/or any notifications of other actions pertaining to the manager’s employees. SAP 4.6bBroward’s legacy system that contains the history and data from 2001-2007. SAP ECCBroward’s Finance, Human Resource, Payroll and Professional Development System. Employee master data is maintained beginning 2008; however, some historical data was converted.

5. 5F&NS Human Resource Actions Processing Sample of Food & Nutrition Services

6. 6F&NS Human Resource Actions Processing HR Business Processes not Changing These HR business processes are NOT changing at this time:  Leave of Absence, FMLA, Disability, etc.  Retirement  Submitting Declaration of Vacancies

7. 7F&NS Human Resource Actions Processing iForm Process Flow Start F&NS Location Manager Initiates Information using HRAP Supervisor Reviews Information Approve SAP Information is Executed or workflows to HRIS Finish Central F&NS HR Action Processor Reviews request and adds information to the iForm Workflow Notice HRAP &/or Employee receive notice action completed

8. 8F&NS Human Resource Actions Processing Preparing Your Computer & BRITE Web site  The iForms only work on a PC. They do not work on a Mac.  BRITE has been working with F&NS to ensure all sites have the appropriate computers  Validate your settings are accurate on your computer.  Contact your Help Desk  Tour with Betty Brite & Online Library

9. 9F&NS Human Resource Actions Processing HR Action Processor Navigation Screen 1 2 3a 3b NOTE: F&NS will not use all of this functionality.

10. 10F&NS Human Resource Actions Processing HR Action Processor Navigation Screen 1 Do not use this worklist. 2

11. 11F&NS Human Resource Actions Processing HR Action Processor Navigation Screen 2 1 3

12. 12F&NS Human Resource Actions Processing HR Action Processor: Navigating to SAP Access SAP Access Tab HRAP Tab SAP Easy Access Menu Reports Window

13. 13F&NS Human Resource Actions Processing Demo & Exercise: Log in & Navigate to HRAP Let’s log in to the BRITE Portal and navigate to the HRAP tab. You will need the following information from your data sheet:  User ID  Password

14. 14F&NS Human Resource Actions Processing Unit Two Employee iViews

15. 15F&NS Human Resource Actions Processing HRAP iViews 0001Organizational Assignment 0002Personal Data 0006Address (Permanent) 0019Monitoring of Tasks 0022Education and Training 0040Objects on Loan (New!) 0041Date Specifications 0007 0008 2001 0105 Work Schedule Salary & Wage Types Absence Days (New) Communication 0795Certification (New!) 0796Duty Assignment (New!) 9003Out-of-field (New Look & Functionality! )

16. 16F&NS Human Resource Actions Processing Employee iViews: Basic Employee Search 1 2 3 5 4

17. 17F&NS Human Resource Actions Processing Employee iViews: Advanced Employee Search 1 2 4 6 3 5

18. 18F&NS Human Resource Actions Processing Employee iViews: Overview 1 32

19. 19F&NS Human Resource Actions Processing Employee iViews: Organizational Assignments 1 5 2 3 4

20. 20F&NS Human Resource Actions Processing Employee iViews: Objects on Loan 1 2

21. 21F&NS Human Resource Actions Processing Employee iViews: Personal Data 1 2

22. 22F&NS Human Resource Actions Processing Employee iViews: Monitoring of Tasks 1

23. 23F&NS Human Resource Actions Processing Employee iViews: Date Specifications 1

24. 24F&NS Human Resource Actions Processing Employee iViews: Absence Days 23 1

25. 25F&NS Human Resource Actions Processing Employee iViews: Salary Data 1

26. 26F&NS Human Resource Actions Processing Employee iViews: Salary Wage Types 12

27. 27F&NS Human Resource Actions Processing Employee iViews: Planned Working Time 1

28. 28F&NS Human Resource Actions Processing Unit Three: HR Actions Navigation & Selecting an HR iForm

29. 29F&NS Human Resource Actions Processing Process Execution Actions executed immediately upon approval by Administrator:  Additional positions (with certain exceptions) Executed after HRAP processes, Administrator receives notification  Separation of employment (voluntary, i.e. personal resignation) Actions executed by the appropriate department upon approval by Supervisor :  Remaining Additional positions (Staffing, Sub Central, HRIS)  Change in pay (HRIS)  Demotion (HRIS)  Reassignment (HRIS)  Transfer (HRIS)  Return from leave (HRIS)  Create position (Central F&NS)  Maintain position (Central F&NS)  Termination (involuntary, i.e., abandonment of position) (Staffing)

30. 30F&NS Human Resource Actions Processing Interactive Forms (iForms) Position Request Forms (PRF) will be completed on-line iForms replace ZPAFs and are used to process HR Actions Attach required documents to the on-line HR Action Additional Positions/Assignment & Separation of Employment Do not process on Mondays (Payroll locked) 10 minute window to complete the form Error message are displayed on the top of the form Each form will have a reference number, except the Position Request forms

31. 31F&NS Human Resource Actions Processing Navigating the Work Overview 1 2 Minimize Maximize Close Window

32. 32F&NS Human Resource Actions Processing Three Types of Interactive Forms 1 3 2

33. 33F&NS Human Resource Actions Processing 1 3 4 5 Navigating an Interactive Form 2

34. 34F&NS Human Resource Actions Processing 9 8 7 11 6 10 Navigating an Interactive Form

35. 35F&NS Human Resource Actions Processing Accessing the HR Actions for Individual Employee 1 2 4 3 A 5

36. 36F&NS Human Resource Actions Processing Interactive Forms: Accessing the iForm 1 2 3 4 5

37. 37F&NS Human Resource Actions Processing Interactive Form: Completed Process After you have submitted the form you will receive the above message and a reference number. Close out of the window by clicking the red “X” box. Interactive Form: Save as Draft After you have saved as draft, the message on the top will appear. Close out of the window by clicking the red “X” box.

38. 38F&NS Human Resource Actions Processing Unit Four Search iForms & Review Withdrawn iForms

39. 39F&NS Human Resource Actions Processing There are different ways to search for the iForms depending on the iForm.  Position Request Forms  Do not have a search functionality at this time.  HR Actions accessed using Start Processes  Use “Search Processes”  Other Payments  Search One Time/Supplements  Not used by F&NS Interactive Forms: Search Processes

40. 40F&NS Human Resource Actions Processing Interactive Forms: Search Processes 1 4 2 3

41. 41F&NS Human Resource Actions Processing Interactive Forms: Search Processes Contd. 1 2

42. 42F&NS Human Resource Actions Processing Interactive Forms: Search Processes Contd. 1 6 2 34 5

43. 43F&NS Human Resource Actions Processing Interactive Forms: Withdrawn B CA

44. 44F&NS Human Resource Actions Processing Interactive Forms: Withdrawn form 1 4 2 3

45. 45F&NS Human Resource Actions Processing 1 Interactive Forms: Withdrawn 3 2 45

46. 46F&NS Human Resource Actions Processing Interactive Forms: Withdrawn 5 Scroll down the form to the comment section.

47. 47F&NS Human Resource Actions Processing Unit Five: Actions Processing – Position Control

48. 48F&NS Human Resource Actions Processing Position Control: Staffing Report 1 3 4 2

49. 49F&NS Human Resource Actions Processing Position Control: Staffing Report 5 6 7 8 4

50. 50F&NS Human Resource Actions Processing Position Control: Staffing Report 9 10

51. 51F&NS Human Resource Actions Processing Demo & Exercise: Staffing Report Let’s run the Staffing Report with the following variables:  Object ID (Org Unit) – 61241000  Reporting Period – Today  All Positions  Sort Options – Org unit/title

52. 52F&NS Human Resource Actions Processing Position Control: Create Position Start HRAP/ Manager Initiates Position Creation Process Supervisor Prints the form out Approve Central F&NS Processes Position in SAP Finish HRAP/Manager receives notice action completed Director Reviews the hardcopy form & gives Central PBC person a copy. Supervisor Accesses iForm and approves Notification

53. 53F&NS Human Resource Actions Processing Position Control: Create Position 1 2a 3 2b 4 5

54. 54F&NS Human Resource Actions Processing Position Control: Create Position 5 6

55. 55F&NS Human Resource Actions Processing Position Control: Create Position 8 10 7 9

56. 56F&NS Human Resource Actions Processing Demo & Exercise: Create Position Let’s request a new position using the Adobe Interactive Form for:  Food Service General Worker  Cooper City High  Effective July 1, 2008

57. 57F&NS Human Resource Actions Processing Position Control: Change Position Start HRAP/ Manager Initiates Change Position Form Supervisor Prints the form out Approve Central F&NS Processes Position in SAP Finish HRAP/Manager receives notice action completed Director Reviews the hardcopy form & gives Central PBC person a copy. Supervisor Accesses iForm and approves Notification

58. 58F&NS Human Resource Actions Processing 1 3 2 4 Position Control: Change Position

59. 59F&NS Human Resource Actions Processing 5 6 Position Control: Change Position 7 8

60. 60F&NS Human Resource Actions Processing Position Control: Change Position 9 10

61. 61F&NS Human Resource Actions Processing Unit Six: Actions Processing – Personnel Actions

62. 62F&NS Human Resource Actions Processing Personnel Actions: Change in Pay Start HRAP/Manager Initiates Change in Pay Process Supervisor Reviews Change in Pay in UWL Approve HRIS Processes Change in Pay in SAP Finish Central FNS HR Action Processor Reviews request and adds information Notification HRAP & Employee receive notice action completed

63. 63F&NS Human Resource Actions Processing Personnel Actions: Change in Pay 2 1

64. 64F&NS Human Resource Actions Processing Personnel Actions: Change in Pay 3

65. 65F&NS Human Resource Actions Processing Personnel Actions: Change in Pay

66. 66F&NS Human Resource Actions Processing Personnel Actions: Change in Pay 4 6 5

67. 67F&NS Human Resource Actions Processing Demo & Exercise: Change in Pay Let’s request a Change in Pay for Mary Jackson:  Date of Change in Pay – 08/05/2008  Reason – Hours/percent change  Payroll Area – Bi-Weekly AA  Work Schedule – 7.0H Mon-Fri  %age – 100.00

68. 68F&NS Human Resource Actions Processing Personnel Actions: Additional Positions Start HRAP/Manager Initiates Additional Position Process Supervisor Reviews Additional Position in UWL Approve Finish HRIS Additional Position Processed in SAP Central FNS HR Action Processor Reviews request and adds information Notification HRAP & Employee receive notice action completed

69. 69F&NS Human Resource Actions Processing Demo & Exercise: Additional Position Let’s request an Additional Position for Mary Jackson:  Position – 89003728  Start Date – 09/29/2008  Reason for Secondary Position – Temporary Worker  Additional Position Text – Food Service Additional Position

70. 70F&NS Human Resource Actions Processing Personnel Actions: Additional Position 1 3 2 Position TextOrganizational Unit Text 4

71. 71F&NS Human Resource Actions Processing Personnel Actions: Additional Position 6 5

72. 72F&NS Human Resource Actions Processing Personnel Actions: Additional Position 7 8

73. 73F&NS Human Resource Actions Processing Personnel Actions: Reassignment Start HRAP/Manager Initiates Reassignment Process Supervisor Reviews Reassignment in UWL Approve HRIS Processes Reassignment in SAP Reassignment within an Organization Unit Central FNS HR Action Processor Reviews request and adds information Finish Notification HRAP & Employee receive notice action completed

74. 74F&NS Human Resource Actions Processing Personnel Actions: Reassignment 4 1 3 2

75. 75F&NS Human Resource Actions Processing Personnel Actions: Reassignment 4

76. 76F&NS Human Resource Actions Processing Personnel Actions: Reassignment

77. 77F&NS Human Resource Actions Processing Personnel Actions: Reassignment 5 6

78. 78F&NS Human Resource Actions Processing Personnel Actions: Transfer Transfer between Organization Units Start Releasing HRAP Initiates Transfer Process Receiving HRAP/Manager Receives and Adds Transfer Information Approve HRIS Processes Transfer in SAP Receiving Supervisor Reviews Transfer in UWL Central FNS HR Action Processor Reviews request and adds information Finish Notification HRAP & Employee may receive notice action completed

79. 79F&NS Human Resource Actions Processing Personnel Actions: Transfer 1 3 2

80. 80F&NS Human Resource Actions Processing Personnel Actions: Transfer 4

81. 81F&NS Human Resource Actions Processing Personnel Actions: Transfer

82. 82F&NS Human Resource Actions Processing Personnel Actions: Transfer 5 7 6

83. 83F&NS Human Resource Actions Processing Demo & Exercise: Transfer Let’s request that Consuela Stone be transferred from her current position and school to a new position and school:  New Org Unit – 63391099  Date of Transfer – 08/05/2008  Position – 80007950  Reason for Transfer – Regular/Lateral Transfer  Payroll Area – Bi-Weekly BB  Work Schedule – 7.0H Mon-Fri  %age – 100.00

84. 84F&NS Human Resource Actions Processing Personnel Actions: Return to Work Start HRAP/Manager Initiates Return to Work Process Supervisor Reviews Return to Work Request in UWL Approve HRIS Processes Return to Work Request in SAP Finish Notification HRAP & Employee receive notice action completed Central FNS HR Action Processor Reviews request and adds information

85. 85F&NS Human Resource Actions Processing Personnel Actions: Return to Work 2 1 3

86. 86F&NS Human Resource Actions Processing Personnel Actions: Return to Work 4

87. 87F&NS Human Resource Actions Processing Personnel Actions: Return to Work

88. 88F&NS Human Resource Actions Processing Personnel Actions: Return to Work 5 6

89. 89F&NS Human Resource Actions Processing Start HRAP/Manager Initiates Demotion Process Supervisor Reviews Demotion in UWL Approve HRIS Processes Demotion in SAP CentralFNS HR Action Processor Reviews request and adds information Finish Notification HRAP & Employee receive notice action completed Personnel Actions: Demotion

90. 90F&NS Human Resource Actions Processing Personnel Actions: Demotion 3 1 2

91. 91F&NS Human Resource Actions Processing Personnel Actions: Demotion 4

92. 92F&NS Human Resource Actions Processing Personnel Actions: Demotion

93. 93F&NS Human Resource Actions Processing Personnel Actions: Demotion 5 7 6

94. 94F&NS Human Resource Actions Processing Unit Seven: Actions Processing – Separation of Employment

95. 95F&NS Human Resource Actions Processing Separation of Termination Types Termination Executed by the Staffing Departments Employee is terminated due to disciplinary action, performance, abandonment of position, etc. Separation of Employment Executed by the HR Action Processor Employee submits voluntary resignation letter to HR Action Processor at location

96. 96F&NS Human Resource Actions Processing Separation of Employment: Initiated by HRAP Start HRAP/Manager Initiates the Separation of Employment Process HRAP/Manager Receives & Executes Termination Process Location Termination is Processed in SAP Supervisor Receives Notification of Termination in UWL Finish Notification HRAP & Employee receives notice action completed

97. 97F&NS Human Resource Actions Processing Separation of Employment: Initiated by HRAP

98. 98F&NS Human Resource Actions Processing Separation of Employment: Initiated by HRAP 1 Enter the effective date of the resignation. For example, if the last day worked is 9/3/08 then the effective date will be 9/4/08. DO NOT ENTER THE LAST DAY WORKED.

99. 99F&NS Human Resource Actions Processing Separation of Employment: Initiated by HRAP

100. 100F&NS Human Resource Actions Processing Separation of Employment: Initiated by HRAP 2 3

101. 101F&NS Human Resource Actions Processing Termination: Involuntary Start HRAP/Manager Initiates Termination Process Supervisor Reviews Termination in UWL Approve Staffing Processes Termination in Background Finish Notification HRAP & Employee receive notice action completed

102. 102F&NS Human Resource Actions Processing Termination: Initiated by HRAP

103. 103F&NS Human Resource Actions Processing Termination: Initiated by HRAP 1

104. 104F&NS Human Resource Actions Processing Termination: Initiated by HRAP 2 3

105. 105F&NS Human Resource Actions Processing Unit Eight: Navigating the Universal Worklist (UWL)

106. 106F&NS Human Resource Actions Processing Navigating the Universal Worklist – Tasks 1 2 3 Do not use this section or the buttons.

107. 107F&NS Human Resource Actions Processing Navigating the Universal Worklist - Notifications 4 5

108. 108F&NS Human Resource Actions Processing Navigating the Worklist – Tracking 6 7

109. 109F&NS Human Resource Actions Processing 2 1 Do not use these buttons 5 Manager Self-Service – Approve HR Actions 3 4

110. 110F&NS Human Resource Actions Processing Manager Self-Service – Approve HR Actions 3

111. 111F&NS Human Resource Actions Processing Unit Nine: Display HR Master Data

112. 112F&NS Human Resource Actions Processing PA20: Display HR Master Data PA20 4 1 3 2

113. 113F&NS Human Resource Actions Processing PA20: Display HR Master Data 1 2

114. 114F&NS Human Resource Actions Processing PA20: Display HR Master Data 4 3 6 5

115. 115F&NS Human Resource Actions Processing Infotype 0006: Addresses 1 1234 2 3 5 4 A

116. 116F&NS Human Resource Actions Processing Unit Ten: Introduction to Employee Self Service (ESS)

117. 117F&NS Human Resource Actions Processing

118. 118F&NS Human Resource Actions Processing What is Employee Self Service (ESS)? Brand new interface to access and update employee information– very user friendly!

119. 119F&NS Human Resource Actions Processing Contact Information  Who’s Who: Look up contact information for employee’s within SBBC.  Change Own Data: Update your own contact information.  Addresses: Update home and temporary addresses.

120. 120F&NS Human Resource Actions Processing Contact Information – Options  Who’s Who basic search: search for employee contact information by last name or first name.  Advanced search: search for employee contact information by organizational unit, position, job, etc.  Change Own Data: update your own contact information including extension, e-mail, building number, etc.

121. 121F&NS Human Resource Actions Processing Contact Information – Who’s Who (Basic)  Enter part of Last Name and/or First Name  Click Search…  The Result List will display  Click the Last Name of the employee for whom you wish to view the profile

122. 122F&NS Human Resource Actions Processing Contact Information – Employee Profile The Employee profile displays:  Communication information  Department data  Miscellaneous personal information

123. 123F&NS Human Resource Actions Processing Contact Information – Who’s Who (Advanced Criteria)  From Who’s Who, click Advanced search  Enter criteria based on any or all of the fields listed to the left  Click Search…  The Result List will display  Click the Last Name of the employee for whom you wish to view the profile  NOTE: If you do not know the complete information for a particular field, perform a “wildcard” search. Enter a partial value in any of the fields with an asterisk * before or after the value. For instance, if you are searching for an employee with a last name that starts with “Wil” enter Wil* in the last name field.

124. 124F&NS Human Resource Actions Processing Contact Information – Change Own Data To update your own contact information:  Click Change Own Data  Enter contact information for any or all of the fields to the left  Click Review to verify data entered  Click Save to save the contact information  NOTE: E-mail is an essential field, so ensure you have entered your e-mail address correctly, as e-mail communications will be sent to this address. If you don’t have an e-mail address, please see your site contact.

125. 125F&NS Human Resource Actions Processing Contact Information – Update Address 1.Click Edit to edit the existing Permanent residence address. Options:  Permanent residence – home address  Temporary residence – address to be used temporarily (for example, summer address)  Emergency contact – name and address to be used in case of emergency 1

126. 126F&NS Human Resource Actions Processing Contact Information – Update Address 2.Update address and telephone fields as needed 3.Choose validity date for change to take effect (either today or as of a specific future date) 4.Click Review and verify changes on the next screen 5.Click Save 2 3 4 5

127. 127F&NS Human Resource Actions Processing Payment  Salary Statement: View and print your pay stubs.  Bank Information: View and/or update your bank details for direct deposit.  W-4 Tax Withholding: View and/or change your W-4 withholding allowances.  Employment Verification: Request verification to be faxed or mailed to a third party.  Year Round Pay selection: Submit your selection for Year Round Pay.  W-2 Reprint: Request a copy of your W-2 from the previous year.

128. 128F&NS Human Resource Actions Processing Payment – View Salary Statement  Select Salary Statement  Click Show Overview to view other pay periods or click Previous or Next Salary Statement buttons as appropriate  View the salary statement  Click Send Print Request  Click Exit

129. 129F&NS Human Resource Actions Processing Payment – Update Bank Information 1.Click Edit to change the existing bank deposit details  New Main bank – you are required to have one (1) main bank established for direct deposit  New Other Bank – you can set up no more than four (4) additional banks for direct deposit 1

130. 130F&NS Human Resource Actions Processing Payment – Update Main Bank Information 2.Enter changes as needed:  Nine digit bank routing number  Account number for direct deposit  Checking or Savings  Purpose of account 3.Click Review and verify data 4.Click Save 2 3 4 NOTE: For assistance with your bank routing number and account number, please refer to the sample check on the next slide. Please contact your financial institution if you have further questions regarding your account.

131. 131F&NS Human Resource Actions Processing Payment – Update Main Bank Information

132. 132F&NS Human Resource Actions Processing Professional Development