1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Darlene Kitterman Date: March 21, 2013 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: USR Office of the VPR RFDS TTBD RGC RATE CTO Export Controls ORIO SPA TTBD CRBO Human Resources OHSU Foundation Q & A RAIN: 2-21-2013 2 Rachel Dresbeck

3. USR - University Shared Resources RAIN: 2-21-2013 3

4. 4 USR: University Shared Resources Andrew Chitty RAIN: 2-21-2013 OHSU’s Cores Advanced technology centers dedicated to the success of your project. Take advantage of the state-of-the-art resources within the OHSU community. Accessible experts offer: Expert advice - Pre-award consulting - Experimental design - Scientific collaboration

5. 5 USR: University Shared Resources Andrew Chitty RAIN: 2-21-2013 ACC Advanced Computing Center  ALMC - Advanced Light Microscopy Bioanalytical/Pharmacokinetics BMISR - Biomedical Informatics DNA Services EIDC - Electronics and Instrument Design Flow Cytometry GMSR - Gene Microarray Histopathology MPSSR - Massively Parallel Sequencing PSR - Proteomics Shared Resource TGMM - Transgenic Mouse Models

6. 6 USR: University Shared Resources Stefanie Kaech Petrie RAIN: 2-21-2013 Advanced Light Microscopy Core @ The Jungers Center Our mission is to offer biomedical researchers at OHSU access to high-end equipment for fluorescence microscopy and expert advice and guidance in the use of the instruments.

7. 7 USR: University Shared Resources Stefanie Kaech Petrie RAIN: 2-21-2013 Fluorescence Microscopy the ultimate contrasting technique

8. 8 RAIN: 2-21-2013 USR: University Shared Resources Stefanie Kaech Petrie © 1995-2013© 1995-2013 by Michael W. Davidson and The Florida State University.Michael W. DavidsonFlorida State University Every disease is associated with a change in proteins. Proteins are the building blocks of cells. Cells are the building blocks of tissues.

9. RAIN: 2-21-2013 9 USR: University Shared Resources Stefanie Kaech Petrie Researchers have found ways of making their proteins-of-interest glow in the dark. Antibodies GFP from jellyfish

10. Multiple colors enable researchers to accurately determine the location of targeted proteins, compartments, or cells in reference to each other. RAIN: 2-21-2013 10 USR: University Shared Resources Stefanie Kaech Petrie

11. RAIN: 2-21-2013 11 USR: University Shared Resources Stefanie Kaech Petrie 9 different instruments Over $3Mil in capital investments

12. Super-Resolution Microscope RAIN: 2-21-2013 12 USR: University Shared Resources Stefanie Kaech Petrie

13. Live-Cell Imaging Devices RAIN: 2-21-2013 13 USR: University Shared Resources Stefanie Kaech Petrie

14. RAIN: 2-21-2013 14 USR: University Shared Resources Stefanie Kaech Petrie Unique aspects of ALMC Everybody’s sample is different. Most samples require user input and thus proximity to instrumentation. Local expertise is key.

15. 15 USR: University Shared Resources Andrew Chitty RAIN: 2-21-2013 SmartPhone App with Expandable Listings  Description of service Contact info Link to full site

16. 16 USR: University Shared Resources Andrew Chitty RAIN: 2-21-2013 http://www.ohsu.edu/cores-mobile/ chitty@ohsu.edu 503-494-5887 University Shared Resources Online

17. VPR – Office of the Vice President for Research 17 RAIN: 2-21-2013

18. VPR Office: Vice President for Research Fire! Do you know what to do? Dana Director 18 RAIN: 2-21-2013

19. VPR Office: Vice President for Research Review the emergency resource book for your area so you know what to do in case of fire. Emergency Management at OHSU Dana Director 19 RAIN: 2-21-2013 Research/Academic - white Off-Campus Non-Healthcare in PDX – pink!

20. VPR Office: Vice President for Research RACE to Fire Safety Regardless of where you work, it's important to know about the acronym RACE. R - Rescue and Remove anyone in immediate danger. A - Activate the fire alarm using the nearest pull station and Alert Public Safety at 4-4444. C - Confine the fire by closing all doors and windows. E - Evacuate if instructed, Extinguish the fire if safe to do so. Dana Director 20 RAIN: 2-21-2013

21. VPR Office: Vice President for Research Stay tuned for more training and information… Stay tuned for fire drills… Dana Director 21 RAIN: 2-21-2013

22. Emergency Management Committees –Research/Academic –West Campus –Healthcare –EPAG (Oversees all emergency management committees) For more information: director@ohsu.edu 22 RAIN: 2-21-2013 VPR Office: Vice President for Research Dana Director

23. RFDS –Research Funding & Development Services 23 RAIN: 2-21-2013

24. RFDS: Research Funding & Development Services Research Week Abstracts due Friday! Student scholarships for poster printing available. Applications due March 22. Visit http://www.ohsu.edu/researchweek to submit an abstract or for more information.http://www.ohsu.edu/researchweek Katie Wilkes & Rachel Dresbeck 24 RAIN: 2-21-2013

25. RFDS: Research Funding & Development Services OHSU Presidential Bridge Funding Applications due May 17, 2013 Up to $50,000 for one year For independent, established investigators threatened by an imminent lapse in research support PI must be at the rank of assistant professor or higher View guidelines and application materialsView guidelines and application materials. Katie Wilkes & Rachel Dresbeck 25 RAIN: 2-21-2013

26. RFDS: Research Funding & Development Services Internal coordination required for NIH High-end Instrumentation Grant Program (S10) NIH High-end Instrumentation Grant Program (S10) For NIH-supported investigators to purchase single major item of equipment costing at least $750,000. The maximum award is $2,000,000. Instruments include, but are not limited to, biomedical imaging systems, NMR spectrometers, mass spectrometers, electron microscopes and supercomputers. Internal applications due: July 12, 2013 External applications due: September 13, 2013 Questions? Email funding@ohsu.edu.funding@ohsu.edu Katie Wilkes & Rachel Dresbeck 26 RAIN: 2-21-2013

27. RFDS: Research Funding & Development Services Templates for Clinical Study Recruitment and Other Advertisements: OHSU Branding Templates Katie Wilkes & Rachel Dresbeck 27 RAIN: 2-21-2013

28. TTBD – Technology Transfer & Business Development 28 RAIN: 2-21-2013

29. TTBD: Technology Transfer & Business Development New bi-monthly series: TTBD: An Overview Wednesday, April 3 rd, 12:00 - 1:00 p.m. In the Marquam Room (next to Mac Hall Café) No RSVP needed. For more details: 503-494-8200 Flyer PDF Andrew Watson 29 RAIN: 2-21-2013

30. RGC – Research Grants & Contracts 30 RAIN: 2-21-2013

31. RGC: Research Grants & Contracts Danny Stockdale 31 RAIN: 2-21-2013 RATE Bridge for InfoEd RGC InfoEd Issue Submission Form

32. RGC: Research Grants & Contracts Danny Stockdale 32 RAIN: 2-21-2013 InfoEd Support RGC Questions: rgcfaq@ohsu.edurgcfaq@ohsu.edu InfoEd & ePPQ training classes are posted on the RATE Course Calendar.RATE Course Calendar

33. RATE –Research Administration Training & Education 33 RAIN: 2-21-2013

34. RDA 101: Intro to Research Administration Thursday, March 28, 9:30 – 11:30 a.m. Overview of services and resources available to the research community, roles and responsibilities. Presented by RDA unit leaders & training staff. All are welcome! For more course details, visit: RATE Bridge RATE Bridge RATE: Research Administration Training & Education Margaret Gardner 34 RAIN: 2-21-2013

35. Spring RATE Classes Clinical Trials 1: Pre-Award Administration Wednesday, 4/3, 1 – 3 p.m. Clinical Trials 2: Post-Award Administration Wed, 4/17, 1 – 3 p.m Essentials of Grant Administration Three Wednesdays, 5/1, 5/8, 5/15, 1 - 4 p.m. RATE: Research Administration Training & Education Margaret Gardner 35 RAIN: 2-21-2013

36. Essentials of Grant Administration 3 Wednesdays, starting May 1, 1-4pm Comprehensive overview of grant administration from finding funding to close-out and publishing. For more details & registration links, visit: RATE Bridge RATE: Research Administration Training & Education Margaret Gardner 36 RAIN: 2-21-2013

37. Questions? Contact Margaret Gardner at: gardnerm@ohsu.edu 503-494-8990 Join discussions, catch announcements, find course information & more at RATE Bridge. RATE Bridge RATE: Research Administration Training & Education Margaret Gardner 37 RAIN: 2-21-2013

38. CTO – Clinical Trials Office Investigator Support and Integration Services 38 RAIN: 2-21-2013

39. ISIS: Investigator Support & Integration Services eCRIS Revised Schedule Darlene Kitterman 39 RAIN: 2-21-2013 eCRIS Adoption Schedule Date Big Brain training available to all users May(-1.5) Months Mandatory 4 Hr Classroom Training Available 15-Jul-130 Phase 1 Go Live: Campus Wide Optional Use 15-Jul-130 Phase 2 Go Live: Invoicing Available 4-Nov-13(+4) Months All new studies submitted to IRB require eCRIS/Knight Go Live 13-Jan-14(+6) Months Phase 3 Go Live: Additional Functionality 24-Mar-14(+8) Months All existing studies migrated to eCRIS 14-Jul-14(+1) Year

40. Export Controls Office – International Affairs 40 RAIN: 2-21-2013

41. Export Controls: International Affairs Buying Equipment from Overseas Lab/Scientific Equipment & Others? –OHSU is not able to directly import –Buyers & Contracts must be informed of international purchases –We can save money on shipping –We could get duty back! We need your help to flag these purchases –Advance notice helps to reduce delays Mark Peters 41 RAIN: 2-21-2013

42. Export Controls: International Affairs Standardized International Terms Incoterms 2010 - for Any Mode of Transport EXW – Ex Works (named place of delivery) FCA – Free Carrier (named place of delivery) CPT – Carriage Paid To (named place of destination) CIP – Carriage & Insurance Paid to (named place of destination) DAT – Delivered at Terminal (named terminal at port or place of destination) DAP – Delivered at Place (named place of destination) *DDP – Delivered Duty Paid (named place of destination) Mark Peters 42 RAIN: 2-21-2013

43. Export Controls: International Affairs Standardized International Terms Incoterms 2010 - for Sea & Inland Waterway Transport FAS – Free Alongside Ship (named port of shipment) FOB – Free on Board (named port of shipment) CFR – Cost and Freight (named port of destination) CIF – Cost, Insurance and Freight (named port of destination) Mark Peters 43 RAIN: 2-21-2013

44. Export Controls: International Affairs Questions? Contact: Mark Peters petemark@ohsu.edu (503) 494-0137 Mark Peters 44 RAIN: 2-21-2013

45. ORIO –OHSU Research Integrity Office 45 RAIN: 2-21-2013

46. ORIO CoIR: Conflict of Interest in Research eCOI Updates Anyone designated as a contact by a researcher in eCoI (on My Signers tab) is now enabled to make entries/revisions for that researcher’s… Projects –all the research related to disclosed significant financial interests - e.g., grants, IRB study. and… Ames Elliot 46 RAIN: 2-21-2013

47. ORIO CoIR: Conflict of Interest in Research (eCOI Updates, continued) Travel –PHS-funded researchers whose sponsorship/reimbursement from any one source exceeds $5000 (cumulative) in the prior 12 months. Note: proper answers from researchers will be important! CoIR 503-494-7887 #2 coir@ohsu.edu Ames Elliot 47 RAIN: 2-21-2013

48. ORIO: OHSU Research Integrity Office PPQ System Updates Synthetic nucleic acid question in the ePPQ has been updated to be in compliance with new regulations Paper PPQ updated to match the ePPQ Paper PPQ shortened by 1 page, now only required for: Ames Elliot 48 RAIN: 2-21-2013 TTBD CTO Unfunded IRB studies

49. ORIO IRB: Institutional Review Board Change to HIPAA Revision to law allows combination of HIPAA and consent forms even for banking/future research. Revised Consent Templates will be available approximately April 5. Ames Elliot 49 RAIN: 2-21-2013

50. ORIO IRB: Institutional Review Board March Brown Bag Session Guidance on Data and Safety Monitoring Plans Thursday, March 28 th 11:30 a.m. -12:30 p.m. in UHS 8B60UHS 8B60 Ames Elliot 50 RAIN: 2-21-2013

51. Wrap Up Q & A Next RAIN Meeting: April 18, 2013, 9:30 – 11:00am Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone RAIN: 2-21-2013 51