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Published byJason Palmer Modified over 9 years ago
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Bustling with Budgets! An ACEware Webinar
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Budgeting our time Budget Builder vs Pocket Ledger Budget Builder anatomy Vocabulary Fees Per person charges Estimating Expenses Running Reports Questions
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Pocket Ledger Looks at one course Helps to set realistic fees..based on estimates. You enter costs & Enrollment Estimates Go/No Go available What Ifs vs Actuals Tracks actual expenses & income Assign expenses to a group of courses Report on a set of like expenses: overall marketing for term (Major Expense Groupings) Budget Builder
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What does Budget Builder do? Fee setups (representing estimated enrollments) Per person expenses (pass throughs)
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Estimate expenses (which can be program or sunk) Calculations then deliver for you Go/ No Go
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What If/Actuals a)Pre = What If b)In process (show actuals
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VOCABULARY
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Income Registrations generate income with course fees Course fees may be paid or billed Fees may be adjusted on the registration screen Reports can include or exclude billed fees
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Sunk vs. Program Costs Sunk costs are expenses incurred before the program These will not be recovered if the program fails to run. Examples include marketing, & venue deposits Program costs will only be paid if the program runs. Examples include books, food and instructor fees
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Go/No Go vs. Break Even Go/No Go Number of participants required to re-coup PROGRAM costs Break Even Point at which ALL expenses are covered… & profit begins!
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LET’S DO IT!
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Fees / Income Begin by adding fees Or by importing fees from course screen Total estimated income
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Per person expenses
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Expenses Begin with Add Expense Entry
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What if’s & actuals Remember, nothing on this screen is saved & No previous entries are altered
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PRACTICE
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Course Case #1 One day course Hands on, attendance limited to 12 (# computers in lab) Expenses include: Instructor Book Lunch Marketing Coffee at breaks (morning & afternoon) Computer course
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Course Case #2 Two day conference Attendance unknown (possibly 250) Expenses include: Speakers (retainer, travel & speaker fees) T-shirt Lunch both days & Breakfast day one Coffee at breaks (morning & afternoon) Conference Proceedings Marketing Conference – New… First Time
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REPORTS
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Budget Builder Reports
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Annual Conference…
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Questions? Chuck@aceware.comChuck@aceware.com 800-925-2493
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