1. OL Board of Trustees March 10, 2011 Ocean Observatories Initiative OOI Program Update Tim Cowles

2. OL Board of Trustees March 10, 2011 Ocean Observatories Initiative Navy Briefin g 2 Design Elements 4 Global sites 3 Regional cabled sites in the NE Pacific 2 Coastal arrays: Mid- Atlantic Pioneer Array, PNW Endurance Array Each scale incorporates mobile assets Cyberinfrastructure: enables adaptive sampling, custom observatory view, collaborative analysis Interfaces for education users

3. OL Board of Trustees March 10, 2011 OOI overarching goals OOI has two fundamental scientific and research mandates that underpin its construction: Sustained delivery of high-quality data for two to three decades; Maintenance of the expandability of the infrastructure to support new capabilities.

4. OL Board of Trustees March 10, 2011 OOI overarching goals We address those mandates by meeting the science requirements during construction, and by building in the most cost-effective approaches to operating the infrastructure. The most cost-effective approaches include: A model for the lowest possible annual operating cost No compromises to science, safety, and data integrity Incorporation of established change control processes, risk management process, policies for adding new science...

5. OL Board of Trustees March 10, 2011 Gaps identified in October 2010 Some high-value work elements behind schedule Procurement actions slower than planned Still understaffed across the project even with remarkable growth since start of construction in Sept 2009 Weak web site and external communications Under pressure from NSF and OMB to show improvements in progress within next 6 months

6. OL Board of Trustees March 10, 2011 6 Corrective Action Plan: Initial Issues Four areas were the primary focal points for action Weaknesses in some management structures PM and Engineering – tasking and coordination Subaward management Gaps in staffing Schedule Management -> Progress toward milestones Rate of procurement across the program

7. OL Board of Trustees March 10, 2011 7 Schedule ‘replanning’ process External specialists have been guiding a replan of the OOI schedule during the implementation of the Corrective Action Plan Integrating construction and O&M into one schedule Adding more granularity into the schedule to improve tracking of milestones Will be complete late March/early April and will become the new ‘baseline’ for the OOI

8. OL Board of Trustees March 10, 2011 8 OOI CAP Performance Metrics Progress assessed on Staffing Procurements Designs, Products Achieved hiring as defined in staffing plans at each IO Made good progress on procurements of platforms and instruments as defined in procurement table Delivered 80% of products ‘on time’ as set in the CAP milestone list Progress in these areas indicates improved coordination and integration of Project Management and Engineering

9. OL Board of Trustees March 10, 2011 9 CAP: Hiring Targets, Milestones, Results 12/17/102/18/11 Hiring Target (including contractors) Hiring Achieved Hiring Target Cumulative Hiring Achieved ObjectiveAdequateObjectiveAdequate PMO866141013 CI1188171216 CGSN181319241722 RSN865969 Total453238644660 Numbers relative to OOI staffing on September 30, 2010

10. OL Board of Trustees March 10, 2011 OOI Progress based on Earned Value COST variance SCHEDULE variance improving POS NEG

11. OL Board of Trustees March 10, 2011 11 Coastal and Global Scale Nodes (CGSN) Global Pioneer Endurance

12. OL Board of Trustees March 10, 2011 Progress in Marine Design Institutionally-Designed Platforms, Coastal Moorings The In-shore Coastal Mooring test unit is complete with a preliminary detailed design of prototype and a prototype build The technical drawing package is mature and a TDP drawing design package has been developed. The mooring has been built and awaiting ship availability for deployment 12

13. OL Board of Trustees March 10, 2011 Test Deployments to Evaluate Designs In Shore Test Mooring 2 (ISTM2): March 2011 – July 2011 At the Endurance Array site, surface wave heights that are large fractions of water depth are a large design challenge. Testing: Mooring and buoy design for 25 m site.

14. OL Board of Trustees March 10, 2011 Test Deployments to Evaluate Designs Example: In Shore Test Mooring 2 (ISTM2): March 2011 – July 2011 Redesigned universal joint Buoy (foreground) and stretch hose (background)

15. OL Board of Trustees March 10, 2011 Progress in Marine Design Institutionally-Designed Platforms, Global Moorings At-Sea Test Moorings (3) are approximately 50% complete and portions of the prototypes are under construction. Test deployment is now scheduled for September 2011 Multiple design and build milestones over the next 6 months Focused IO and PMO attention on work and relative progress 15

16. OL Board of Trustees March 10, 2011 Technical Progress: Deployments will test designs At Sea Test 2 (AST2): Sept 2011 – April 2012 At the Pioneer Array site Coastal Surface Mooring (CSM) Coastal Profiler Mooring (CPM) will be tested in 500 m of water. Pioneer Array

17. OL Board of Trustees March 10, 2011 Test Deployments to Evaluate Designs At Sea Test 2 (AST2): September 2011 – April 2012 Seaward of the Pioneer Array site, a global hybrid profiler mooring to be tested in 2,500 m of water. Concerns about global surface profiler and operations with compound mooring deployment/recovery to be addressed. Hybrid profiler mooring

18. OL Board of Trustees March 10, 2011 At Sea Test 2 (AST2) TimeLine 2011 JanFebMarAprMayJunJulAugSepOctNovDec AST2 Design AST2 Manufacture and Build AST2 Integration Burn-in In the Water (thru April 2012) AST2 Cruise Sept 22, 2011

19. OL Board of Trustees March 10, 2011 Progress in Marine Design (Regional) Approximately half of the Regional System technical designs are on schedule are under the Firm Fixed Price (FFP) contract with L3-MariPro. Other items are within the schedule float and should not delay any deployments. The non-L3 major infrastructure pieces of the cable system have been specified and contracted The physical hard connection point of presence (POP) Telecommunication backbone service to the shore station The physical shore station Conduits from the shore station to the shore landing manholes 19

20. OL Board of Trustees March 10, 2011 Horizontal Directional Drilling at Pacific City, Oregon

21. OL Board of Trustees March 10, 2011 Survey to determine cable route in 2010 An octopus lounges on a basalt flow at a water depth of ~1520 m within the caldera of Axial Volcano. Black smoker in the ASHES Hydrothermal Field imaged during a detailed bathymetric and video survey of the area as a potential node site for the OOI Regional Cabled Observatory.

22. OL Board of Trustees March 10, 2011 Test of Secondary Infrastructure support A half-scale model of a potential frame design is lowered off the R/V Thompson for a one-year deployment at Southern Hydrate Ridge using Medea and Jason. The frame is also being tested to see how different materials react to biofouling during long-duration deployments.

23. OL Board of Trustees March 10, 2011 CyberInfrastructure Technical Progress Architecture of Infrastructure and R1 Good progress on messaging and computational features Over 100 Enterprise Architecture drawings complete Common Operating Infrastructure Common Execution Infrastructure Data Management External Observatory Integration Sensing and Acquisition User Interface design 10 workflows defined covering 13 screens and 84 panels (a screen is made up of panels) 23

24. OL Board of Trustees March 10, 2011 CI Technical Progress Software Detailed Design/Coding Release 1 Screen Design, wire frames for release 1 completed Full implementation in R1 in June 2011 Release 1 provides foundational code for ingestion and distribution of external data 24

25. OL Board of Trustees March 10, 2011 CI Technical Progress Hardware and Network Systems The San Diego Engineering Center is operational Designs and BoMs for the Portland, Seattle, and Woods Hole cyberPoPs are complete Point of Presence (POP) hardware procurement re-planned for April for Portland and Seattle and later 2011 for Woods Hole The specification, Statement of Work, and RFP for the national backbone are undergoing contract review 25

26. OL Board of Trustees March 10, 2011 OOI changes since Oct 2010 Organizational changes within OOI Project Office Senior Project Scientist to begin April 25 – Steve Ackleson OOI Director of Communications – Kerry Beck Engaged experienced contractors to assist with O&M while completing search for new O&M Manager new Deputy Program Manager – Greg Settle

27. OL Board of Trustees March 10, 2011 OOI changes since Oct 2010 Organizational changes at Implementing Organizations More details than can be summarized here!

28. OL Board of Trustees March 10, 2011 Action Plan Our adjustments as we approach the Year 2 review Review and analysis of technical progress Implement the new schedule Assessment vulnerabilities to continued progress Take corrective steps as needed Clarify data products and data sampling Enhance science engagement through improved communications Improve budgetary evaluations of long-term operational expenses

29. OL Board of Trustees March 10, 2011 Concerns Pace of work is intense and the team is working too many hours. Burn-out is a primary concern. Unsettled budgetary environment has not yet complicated cash flow, but……stay tuned Clarifying pathways for science engagement