1. City Of Kent Citywide Refuse Service City of Kent Health Department Safety Department Service Department

2. Previous Council Consideration OCT. 25, 2006 Health & Safety Committee - Discussed impact of residential trash relative to neighborhood quality of life FEB. 28, 2007 Health & Safety Committee - Discussed Solid Waste Management; specifically use of trash cans and identifying quadrants for pickup or establish single hauler for all residential pickup FEB. 6, 2008 Health & Safety Committee – Staff instructed to investigate and report to Council method to implement Citywide Refuse Collection August 6, 2008 Health & Safety Committee – Staff instructed to proceed with Citywide Refuse Service including drafting necessary ordinance to determine if program would be cost effective to Kent residents October 17, 2008 Kent City Council passed ordinance 2008-178 providing the authority necessary to bid Citywide Refuse Service to determine cost

3. Bid Process On November 26 and December 3, 2008 the City advertised for bids in the Record-Courier. Additionally 13 refuse haulers licensed to do business in the City were contacted directly. Nine Bid Packages were picked up by Refuse Companies Bids were received and opened from three bidders on December 17, 2008

4. Base Bid Results Three bidders submitted bids. R&R Sanitation determined to be the low bidder.

5. City Fee City Fee Scalable based on service selected Minimum Generator Service $0.05 per bag sold 30 Gallon Generator Service$0.20 per month 60 Gallon Generator Service$0.30 per month 90 Gallon Generator Service$0.40 per month Unlimited Service$0.50 per month No Service$0.00 per month (Based on Bid Quantities the City Fee will generate $1,827.50 / mo.) Cost of Residential Trash Collection Program Startup As a new program it is understood that there are costs associated with startup. In order to obtain the best possible price for trash collection for Kent residents the City will make payment to the Contractor during the first three months of the program to offset the cost of startup. The Bid Documents include a monthly service fee for “Cost of Residential Trash Collection Program Setup”. The amount Bid by each Bidder will be considered when selecting the lowest and best Bidder.

6. CURRENT SERVICES PROVIDED & COSTS CHARGED J&J Refuse Current Price for Unlimited Service (Question Bulk Item Pick UP) Reported service provider charging $1.85 for Minimum Generator Service (or per bag service) Numbers in Italics are Bid Price for cost comparison purpose

7. Cost Analysis RRC = R&R Sanitation Current Price WMC = Waste Management Current Price JJC = J&J Refuse Current Price R&R = R&R Sanitation Bid Price

8. Citywide Savings as Bid

9. Data Accuracy

10. Subscriber Cost A $3.00 per Subscriber fee will be paid by the City to the Contractor based on estimated number of Subscribers totals $18,300 paid by City over first three months of program to off set cost of program set up The Service Fee will generate $1,827.50 per month based on bid estimates. Increasing the base bid of $64,177.50 to $65,945.00. Adding the City Fee to the Base Bid amount the Subscriber Cost is calculated. ITEMDESCRIPTION UNITBID PRICECITY FEETOTAL COST 1 Minimum Generator ServiceBag $ 2.35 $ 0.05 $ 2.40 2 30 Gallon Generator ServiceMo. $ 9.00 $ 0.20 $ 9.20 3 60 Gallon Generator ServiceMo. $ 10.00 $ 0.30 $ 10.30 4 90 Gallon Generator ServiceMo. $ 13.00 $ 0.40 $ 13.40 5 Unlimited ServiceMo. $ 20.00 $ 0.50 $ 20.50

11. City Facilities Trash Collection

12. Service Includes All items defined as garbage or rubbish are standard trash items collected as a part of residential trash collection. The Subscriber shall pay for the additional services provided under Bulk Items List. Unlimited service includes a “reasonable” volume of Bulk Items. Does Not Include Recyclable Service (PCSWD) Does Not Include Yard Waste (City of Kent)

13. Additional Service Bulk Items Loose material (per container, subject to 50 lb. limit) Automobile parts (per container, subject to 50 lb. limit) Tires on rims (automobile, limit to 4 per collection) Tires, rimless (automobile, limit to 4 per collection) Bulk approved construction material (per container, subject to 50 lb. limit) Air conditioner (window)*Chair (upholstered) Sofa Swing set (disassembled)Chair (wood)Table Stationary tubsShower/tub unitToilet and tankBath tub DishwasherFreezer*Refrigerator*Stove/oven WasherDryer TelevisionMattress & Springs SinkIncinerator Hot water tank *Freon removal cost shall be included in the cost of Special Services for these items. Items not specifically listed shall be priced based on item on list of similar size and weight. Carry out Service (Challenged)Carry Out Service (Regular)

14. Cost for Additional Services

15. Defined Quadrants Define Residential Quadrants For Trash Collection Largest Size 40% of Population and Smallest Size 20% of Population

16. Service Schedule Each Quadrant of City Picked Up Once per Week Residential Pickup Monday – Thursday City Facilities Pickup Fridays Provides Trash Collection 5-days a week in the City for Health Commissioner & Code Enforcement Special Collection

17. Residential Units Subscribers Residential Unit Shall include owner occupied and/or rented single family dwellings, duplex, triplex, boarding houses or other similar buildings with one or more billed units grouped under a common roof. Non-Residential Units are all units not as defined above. Non-Residential Units will not be required to subscribe to the City trash collection Contractor’s service. Subscriber A Residential Unit property owner in Kent and the City of Kent in so much as collection of trash from City Facilities are required to Subscribe to the City’s Trash Collection Contractor for collection of residential trash.

18. SUBSCRIBER PARTICIPATION Mandatory All Residential Unit property owners in the City of Kent, shall subscribe only with the City’s Contractor for trash collection. No other trash hauler will be licensed or permitted to collect residential trash from within City of Kent. Exceptions All commercial, agricultural including active farms, industrial, governmental (other than the City of Kent), large residential complexes and institutional establishments in the City of Kent may subscribe to any trash, garbage or rubbish collection service that is licensed by the City of Kent Board of Health. An acceptable reason by a property owner certified in writing to the Service Director shall allow for no service (ie business/home on same lot) Inclusion Transitional All residents of the City shall Subscribe to the City’s designated Trash Contractor for collection service within 120-days after the date of Contract between the City and the Contractor.

19. Contractor Responsible to Manage Take calls directly from Subscribers Set Up Service for New Residential Unit Subscriber Invoice Subscriber Termination of Service for Subscriber Call Backs Complaints Publish Informational Materials Responsible for Bad Debt Report to City operational activities Exclusive Contract

20. Contractor Reports Rejection Tag, for material not accepted Weekly Containers Tagged for non-serviceable Weekly All call back collectionsWeekly Complaints ReceivedWeekly Volume of trash removedWeekly Trash collection refusedWeekly Customer Data BaseMonthly Other Reports As Requested by City

21. Contract Cost Adjustments It is believed that in order to obtain the best possible price for trash collection for Kent residents the City must allow the Contractor to recoup costs which are beyond his/her control and as such will allow for fee increases. The method used by each Bidder to adjust fees will be considered when selecting the lowest and best Bidder. Issues which will be considered for approval by the City to substantiate a fee increase: –Fuel Surcharge –Tipping Fee –Disposal Fee –Labor Cost Increase