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2013 Delegate Agency New Contracts Process – Workshop CORPORATE CDBG December 5, 2012 HOUSING & ECONOMIC DEVELOPMENT ANDREW J. MOONEY * COMMISSIONER Peter.

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Presentation on theme: "2013 Delegate Agency New Contracts Process – Workshop CORPORATE CDBG December 5, 2012 HOUSING & ECONOMIC DEVELOPMENT ANDREW J. MOONEY * COMMISSIONER Peter."— Presentation transcript:

1 2013 Delegate Agency New Contracts Process – Workshop CORPORATE CDBG December 5, 2012 HOUSING & ECONOMIC DEVELOPMENT ANDREW J. MOONEY * COMMISSIONER Peter Murawski * Assistant Commissioner Leonard Obilor * Director of Finance

2 AGENDA Welcoming Statement (Leonard) Program Overview (Nora & Leona) Contracting Package (Leonard) Economic Disclosure Statement (Ben) Corporate Status and Conditions (Staff) Q & A

3 1. WORKSHOP OBJECTIVES Provide Information on 2013 Delegate Agency contracting Provide Guidance on Contract Process and Protocols Support Programs Through Routine Activities : Execute 2013 Contracts Review and process Delegate Agency Vouchers Monitor Delegate Agencies program Efficiency, Accountability and Performance. Organization Structure Changes

4 Contract Unit Contacts NameTel #ResponsibilitiesEmail Peter Murawski312-744-6228Division Headpeter.murawski@cityofchicago.org Leonard Obilor312-744-4773Team Managerleonard.obilor@cityofchicago.org Sonia Garcia312-744-6135Contract Coordinator/Supervisorsonia.garcia@cityofchicago.org Yolanda Knotts312-744-4283EDS, Direct Deposits, EFT (Electronic Funds Transfer), and other Contract process related issues. yolanda.knotts@cityofchicago.org Lynn Stewart312-744-0859Budget, vouchers and monitoringlynn.stewart@cityofchicago.org Brenda Lindsey312-744-7356Budget, vouchers and monitoringbrenda.Lindsey@cityofchicago.org 2. CONTRACT AND AUDIT TEAM

5 PROGRAM OPERATION CONTACTS NameTel #ResponsibilitiesEmail Irma Morales 312-744-0885 Oversees Division irma.morales@cityofchicago.org Leona Barth 312-744-0891 Supervising TACIT, SARFS, TACOM & HCBA Programs leona.barth@cityofchicago.org Cheryl Leonard 312-744-0840 Coordinates TACOM Program cheryl.leonard@cityofchicago.org Anita Davis 312-744-0841 Assisting on SARFS Program anita.davis@cityofchicago.org Luis Alarcon 312-744-0835 Assisting on SARFS Program luis.Alarcon@cityofchicago.org Nora Curry 312-744-1867 Supervising LIRI Program nora.curry@cityofchicago.org Beth Moens 312-744-2583 Coordinates LIRI Program elizabeth.meons@cityofchicago.org Karen Forte 312-744-4867 Coordinates LIRI Program Karen.forte@cityofchicago.org 3. PROGRAM STAFF CONTACTS

6 Work Program Highlights LIRI (Local Industrial Retention Initiative) – Economic Development TACIT (Technical Assistance Citywide) – Housing HCBA (Historic Chicago Bungalow) – Housing 4. CORPORATE PROGRAM OVERVIEW

7 Work Program Highlights SARFS (Small Accessible Repairs for Seniors) – Housing TACOM (Technical Assistance to Communities) – Housing 5. CDBG PROGRAM OVERVIEW

8 6. CONTRACT PACKAGE OVERVIEW Checklist - Corporate & CDBG Instructions - Corporate & CDBG Work Program - Corporate & CDBG Object of Expenditures – All Funds Budget Forms – Corporate & CDBG Grant Agreement: Exhibits A-C & Signature Page – Corporate & CDBG Exhibit D – CDBG Only Grant Agreement – Corporate & CDBG Sample Package – Corporate & CDBG

9 7. DIRECT DEPOSIT INSTRUCTIONS Direct Deposit Vendor Payment Program Form EFT-Bank Depository Form Instructions EFT-Bank Depository Form Signature Authorization Form

10 8. ECONOMIC DISCLOSURE STATEMENT On Line EDS Handy Guide Changes Effective January 1, 2013

11 9. TRANSPARENCY Transparency Act Information FATTA- Federal Funding Accountability and Transparency Act (https://www.fsrs.gov/ )https://www.fsrs.gov/ Data Universal Numbering System (DUNS) http://fedgov.dnb.com/webform, or http://www.whitehouse.gov/sites/default/files/omb/ grants/duns_num_guide.pdf ) http://fedgov.dnb.com/webform http://www.whitehouse.gov/sites/default/files/omb/ grants/duns_num_guide.pdf Central Contract Registration (https://www.uscontractorregistration.com or https://www.sam.gov )https://www.uscontractorregistration.com https://www.sam.gov Data Collection Form

12 10. CORPORATION STATUS REQUIREMENTS Insurance Coverage Indebtedness – City, State & Federal Good standing Conditions – City, State & Federal

13 11. IMPORTANT NOTES & ANNOUNCEMENTS Call (312) 744 6135 for Appointment Concerns Endeavor to be on time for Contract Roundtable Appointment Authorized person must be present to sign Package must be as complete as possible All documents must have an original signature Signature must be signed in blue ink Load forms and instructions from: http://www.cityofchicago.org/hed

14 QUESTION & ANSWER PERIOD

15

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