1. ERP Project Update September 2013
Welcome the participants.
Introduce yourself and, if applicable, your co-moderator(s).
Depending on the number of participants and the circumstances, ask the participants to introduce themselves.
Provide information about the timing and the structure of the session, e.g. presentation/exercises/discussions.
Explain the rules for communication, e.g. whether participants can ask questions in between or rather at the end of the session. 1

2. ERP Project Milestone Finished Finished Processing Planning
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Planning
Signing contract
Hardware purchase
System Instalation
Form Project Team
Kick Off
23 May, Contract Signing
Phase 1 - Project Implementation 6 months
Finance & Acc; Supply Chain, Sales, Manufacturing, HRM
Phase 2 - Project Implementation 6 months
GPS/PLC Integration; B2B; BI, Easyflow and other customized programs
1 July, Kick Off
Do / Implementing
1. Survey & Diagnosis
2. Application Training
3. Operation Training
4. S.O.P. Modeling
5. Gap Analysis & Customization
6. HRM Application Training /Gap Analysis
Finished
1. S&D completed (week 2 July)
Finished
2. Application training done (week 2 August)
3. Operational training done (week 4 Sep)
Processing
4. SOP Modeling completed (week 1 Oct)
5. Gap Anls & Custm completed (week 3 oct)
6. HRM Training & Gap Analysis completed (week 5 oct)
Check
Basic Data Preparation
Process Online Simulation
Balance of data migration
1. Basic Data prep done (week 2 Oct)
2. Online Simylation done (week 4 Nov)
3. Data migration completed (week 4 Dec)
Action
System Go-live
Monthly Review Meeting
Setlement of account
Go-live support
Phase 1 Go Live
Phase 2
Go-Live 2

3. Progress Achievement
ERP Application Training & Gap analysis have been done for all company in Indonesia and Vietnam, in early of September will continued for Singapore Company.
TIPTOP application system discussion was done and first draft of SOP Business Process Flow have been developed and delivered total 113 SOP with consist of
Production modules = 7 SOP
Sales & Distribution = 17 SOP
Equipment Mgt = 9 SOP
Purchasing = 10 SOP
Inventory = 14 SOP
A/P = 19 SOP
A/R = 10 SOP
F/A = 9 SOP
G/L = 6 SOP
Notes Mgt = 12 SOP
Basically almost of all SOP is cover two Site (IDN, CFC) business process with some specific requirements in each company, except HRM & Sales & Distribution process that different due to different country and market situation .
Some of customization specification in Finance Modules already approved such as print commercial invoice, tax invoice, credit note. 3

4. Key Issues & Action Plan
The gap is too big between TIPTOP System and To-Be process for some modules, so it will be require a lot customization on the TIP TOP System and spend more time.
Action:
Digiwin will prepare list of customization for prioritization and submitted to us for review and approval
Request to Digiwin to provide more resources to ensure the timely completion.
Shareholder consolidation structure
- Consolidation report only for major share (>50%)
In CFC’s now have more than 1700 reports, frequent used maybe over 1000, this amount is very big to customize. In Indonesia we have approx 100 reports and some of them can use TIPTOP Standard Report (not including customized report for Management Purposes).
- Digiwin propose: In the operation training period, Consultant will discuss with user department and propose the most urgent case for Go-live and some report need MIS support to review/revise it then can handover to TIPTOP.
- It will collect all of report and review with user to standardized (IDN)
Unify Item coding principles, currently there are two option for item code principles
- The new propose item code still under discussion to finalized
Gap Analysis now just discussed highest priority part, not finish all customize detail discussion.
- We will continued to discuss during next TIPTOP operation discussion and training
- Further discussion for other functions such as MM, ANP will arranged later after customization and prototype for Cement process flow finished.
- Project Management Module have been discussed with IDN people and continued with VN 4

5. Next plan
Operation Training and detail discussion for Standard System (23/09-11/10)
Objective: To understand standard system, specially modules with small customized such as Purchase, Inventory, Financial Accounting.
Who should be participated: ERP Project Team and Key User
Venue : Jakarta and Vietnam
MIS and technical Training (07/10-18/10 tentatively)
Objective: To understand technical system and provide know how to make participants able to customized TIPTOP system in future.
Who should be participated: IT Team, MIS Team (Programmer and Functional Specialist)
Venue : Jakarta
Programming and customization specification by Digiwin 5

6. Detail Progress update
Module / Function
Progress Update
Next action Plan
Finance & Accounting
Major Gap is dual currency transaction, Tax related issue and Automatic Temp AP (when purchase stock-in)
A/R, A/P function basically no major different for IDN and CFC site processes
CFC Asset Mgt need to separate for Fixed Assets / Expense Assets
Developing TIPTOP program and customization
Replicating MM and ANP with modification if required
Preparing basic data
Developing group accounting policies and Chart of Account
Sales & Distribution
Sales/Distribution/Logistic part have large Gap from Std. TIPTOP system, even can’t match basic process.
CFC truck scale LIGU system cover all of process of trucking movement inside plan, it’s risky to replace a well-tested and running well system.
Export Sales and Inter-Company Customer No. Should be Integrate in Whole Group, and F/G Item No. Should be same too. We proposed under AASTAR
Building customize prototype for Sales & Logistic function
Finalizing truck scale configuration
Discussion with AASTAR for intercompany transaction
Production & Maintenance
Both site have similar management logic, have made first version integrated SOP
Production and Maintenance have large Gap, but can customize base on Std. System
Developing TIPTOP program and customization
Finalized reporting issues (identified the most urgent report for go-live)
Purchasing & Inventory
In Purchasing and W/H process basically mostly can use TIPTOP standard module, but W/H process in Indonesia side is more complex.
Unify item coding principles still under discussion
Developing TIPTOP program and customization
Finalized item coding prinicples

7. THANK YOU