1. ‘Quick Wins’ Enhancements for IFM
Jim Boyer, Senior Consultant
Mike Taylor, VP Sales

2. Agenda Fast Cash Purchased Receipts not Invoiced Electronic Lock Box
Electronic Funds Transfer

3. 1. Fastcash -- Overview
Streamlines and Improves the Cash Application Process
Provides additional capabilities to process and track credits and deductions
Especially valuable when processing high volumes of payments with large numbers of credits or deductions
Ie, Retail or large industrial customers

4. Fastcash -- Features
Adds New Deduction Types and Reason Codes to help categorize deductions
Allows multiple deduction types to a single invoice
New Cash Receipt Entry screen designed for managing credits and deductions
Prompt for deduction
Inquiry to open invoices
Post unapplied cash
Running totals

5. Fastcash -- Cash Receipt Entry
After entry of invoice or credit memo number, current balance is displayed
Invoice/Credit Memo is then entered
Discounts are calculated and displayed
Warning message for duplicate invoice receipts
Invoice check for outstanding balance, held, or disputed status

6. Fastcash -- Deduction Management
Press Deduction Entity to display this prompt
May change entity
Reason code required

7. Fastcash -- Cash Invoice Inquiry
Available Inquiry into outstanding Invoices/Credit Memos
Transaction entry for items on this screen
Toggle View by Open Invoice # or Packing List #
Invoice check for outstanding balance, held, or disputed status

8. Fastcash -- Batch Controls
View Check Summary provides deposit control totals
Includes System Calculated Totals
Toggle View by Open Invoice # or Packing List #
Invoice check for outstanding balance, held, or disputed status

9. Fastcash -- Benefits
Reduced effort and improved efficiencies of cash application process
Improve profitability by identifying unauthorized deductions
Improve customer service with ongoing reconciliation of account status
Quickly identify trends in deduction type enables root cause analysis

10. Fastcash -- Pricing and Implementation
IFM R6/7, green screen or IWP
License fee = $4,500
Technical installation/support = $1,200
Implementation consulting services
2 days on-site = $2,800 plus time and travel expenses

11. 2. Receipts not Invoiced -- Overview
Effectively manages reporting requirements for purchased items that have been received into inventory, but have not been invoiced by the vendor
Consolidates information to provide fast and accurate reconciliation of:
Un-invoiced receipts accrual account
AP Clearing Account

12. Receipts not Invoiced -- Features
Review un-invoiced warehouse inventory receipts in numerous sort and run-time options.
Review any Plant’s Warehouse Inventory Receipts or IFM AP Charge Lines for any GRN/PO or other Vendor Receipts.
Can be run against receipts, and IFM Invoices, for any Fiscal Reporting Period (date sensitive and great for audits).

13. Receipts not Invoiced -- Features
Documents impact to AP Pending Liability Account by providing detail for Material Receipts and corresponding offsets caused by IFM Invoicing and CA Transactions.
Enables reconciliation of AP Pending and un-invoiced receipts liability accounts

14. CISTECH AP PENDING DETAIL AND SUMMARY FILES AND REPORTS
‘Input’ Data Fields
The Receipt Fields
The IFM Fields
IFM Invoice Number for Receipt
IFM Invoice Date
IFM Charge Line PO/Ref Number for Receipt
IFM Charge Line Quantity from Receipt
IFM Charge Line Total Cost
IFM Variance (CA Amount) to IM
Last Payment Date
IFM Check Number last payment.
Receipt Warehouse
Item Class
Vendor/PO/PO Date/Buyer
Item Number/GRN
Receipt Date
Receipt Qty/Stocking UOM
Receipt Value at Standard/Transaction Costs
CISTECH AP PENDING
DETAIL AND SUMMARY
FILES AND REPORTS
INVENTORY
RECEIPT
DATA FROM XA IM
INVENTORY IFM
CHARGE LINE FOR
RECIEPT AND VARIANCES

15. Program Output CISTECH AP Pending Reporting Generation Engine IFM XA
FILES IM
TXN
HISTORY
AP Pending Reporting with
Paid/Un-Paid activity options.
SUMMARY AND DETAIL
CISTECH AP Pending Reporting
Generation Engine
AP Pending
AS400
Detail
File
AP Pending
AS400
Summary
File
AP Pending
AS400
Exception
File

16. LET’S LOOK AT AN EXAMPLE
CISTECH REPORTING PUTS IT ALL TOGETHER !!
ABC Mfg Company
Receipt & Invoice
XA IM RP TRANSACTIONS
LET’S LOOK AT AN EXAMPLE
XA IFM AP TRANSACTIONS
IFM API Transaction
2002 AP Clearing $168,120.00
2000 AP Trade $-168,120.00
RP/PQ Receipt Transaction
1200 Raw Material Inventory $154,620.00
2001 Un-Invoiced Rec/AP Pending $-154,620.00
CONNECTS THE XA RECEIVING TRANSACTION
WITH THE IFM A/P INVOICE FOR A PARTICULAR RECEIPT.
VALIDATES THE CA-COST ADJUSTMENT BOOKED TO
THE COMPANY P&L ACCOUNTS !
CISTECH AP PENDING REPORTING
Instant CA Txn Created for “I” AP Txns
2001 Un-Invoiced Rec/AP Pending $154,620.00
5100 PPV/Cost Adjustment $ 13,500.00
2002 AP Clearing $-168,120.00
The APP Report proves my entries !
IM Receipt Detail linked to IFM Invoice Transactions reveals the CA Variance Amounts and QUICKLY ANSWERS VARIANCE QUESTIONS and quickly proves what went INTO and what was moved OUT OF the AP Pending Accounts!

17. Reporting Engine F4

18. Reporting Engine

19. Output to Crystal, save as Excel

20. Receipts not Invoiced -- Benefits
Quickly reconcile MAPICS un-invoiced receipts liability account
Enable accurate balance sheet representation of asset and liability accounts
Minimize large adjustment transactions
Ensure compliance with internal and external audit requirements.

21. Receipts not Invoiced Pricing and Implementation
IFM R6/7
License fee = $4,500
Green Screen or PC based
Technical installation/support = $1,200
Implementation consulting services
2 days on-site = $2,800 plus time and travel expenses

22. 3. Electronic Lockbox -- Overview
Streamlines and Expedites Cash Receipts processing by importing to IFM:
Invoice listing provided by customers, for multiple invoices typically paid on one bank draft
Bank Lockbox deposits of invoice payments
Provides editing and transaction registers to ensure accurate posting

23. Electronic Lockbox -- Features
Transfers data from the bank/customer file into a work file
Edits to ensure valid entity number
Check totals
Maintenance enabled for correcting entity, items can be deleted
Provides editing and transaction registers to ensure accurate posting
Data Imported into IFM Cash Receipts for matching and posting to the GL

24. Identify and Transfer the File

25. Edit Report and Batch Totals
Sample Edit Report – Totals

26. Lockbox File Maintenance

27. Invoice Inquiry and Editing

28. Post Records to IFM

29. Electronic Cashbox -- Benefits
Reduce time and effort to process cash receipts
Improve customer service with up to date account status

30. Electronic Cashbox Pricing and Implementation
IFM R6/7
License fee = $4,500
Technical Services
Installation/support = $1,200
Tailor interface to import file = $600-2,400
Implementation consulting services
IFM Planning
2 days on-site = $2,800 plus time and travel expenses

31. 4. Electronic Funds Transfer -- Overview
Provides Electronic Distribution of Accounts Payable payments
Enhances the IFM EFT process by providing editing and ‘pre-note’ capabilities
Creates ACH formatted file and extracts to IFS Drive for transfer to your bank

32. EFT -- Features Process starts after regular IFM approval process
IFM setup provides vendor settlement method and account number
‘Pre-Transfer’ Validation and Editing ensure accurate transfer transactions
Edit reports document transactions
Provides creation of ‘Pre-notes’ for additional instructions to the bank
Account Verification

33. EFT -- Features Generates ACH Bank file
Validation performed to ensure required data
Error report provided
Inquiry available for details
Transfers Bank file to IFS drive for transmission to bank
File is available for or further processing for automated communication to the bank

34. EFT – IFM Setup
Must also complete IFM Vendor Setup for bank and routing information

35. EFT – Pre-Extract Edit

36. EFT – Add ‘Pre-Notes’
Multiple Pre-Notes can be added

37. EFT – Generate Payment Transfer

38. EFT – Transfer file to IFS Drive

39. EFT – Transaction Inquiry

40. EFT -- Benefits
Reduce administrative time and effort to process checks
Reduce cost of checks and postage
Streamlined payment process can help capture terms discounts
Audit reports provide documentation of transactions
Integration with IFM enables no duplicate data

41. EFT- Pricing and Implementation
IFM R6/7
License fee = $4,500
Technical Services
Installation/support = $1,200
Tailor interface to import file = $0-1,200
Implementation consulting services
IFM Planning
4 hour webex for training
$1,400

42. Agenda Fast Cash Purchased Receipts not Invoiced Electronic Lock Box
Electronic Funds Transfer

43. IFM Tools Next Steps Schedule your implementation
Or…..
Follow up discussion to define your specific needs
Then, detailed demonstration to address those needs.

44. Questions or comments?
Thank you!!