1. MAP-IT! Review Meeting 5 March 2008 - Brussels Data Collection Plan (Deliverable 2.2) Methodology and plan of the consortium to ensure completion of the questionnaire`s content Cybion Srl

2. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review2 Background D2.2 requested by Reviewers at October Review Meeting Prepared by Cybion and delivered to EC on 14 December 2007 From Consolidated Review Report “Develop and issue a new deliverable D2.2 Data Collection Plan, which outlines the methodology and the plan for how the consortium will ensure the completion of the questionnaire’s content for the relevant organisations, utilising local networks, events, etc. The plan should also identify real “contingency” planning options, both in general, as well as at the national level, for addressing low response rates of questionnaires …”

3. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review3 Objectives To outline the methodology, the plan and the follow up activities to ensure the mapping data collection and the completion of the questionnaire’s content by the target players To define contingency plan options for addressing the possibility of low response rate to questionnaires

4. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review4 Data collection Objectives To collect data from target countries to get: 1.View of the existing situation in the MED targeted countries in terms of industrial players identification and qualification in the area of ICT 2.Clear picture of the research expectations characterising each country in specific ICT areas

5. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review5 IVEM Methodology

6. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review6 Data Collection Overview Players identification Type of data to be collected Data collection process Sending of questionnaires to selected players Follow up activities

7. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review7 Players identification Qualitative targets –Industrial MED ICT stakeholders –MED players with past experiences, current results and/or future plans in ICT research related to FP7 ICT Workprogramme –Multipliers –Universities? Quantitative targets –To identify in all eight countries a minimum of 2.500 IT organisations

8. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review8 Type of Data to be collected Data is “double-layered” –information on organisations such as turnover, areas of activity and size Can be collected by online research means –information on industrial players’ current position on the potential for expected future research cooperation Requires direct, active participation of players (questionnaires, interviews)

9. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review9 Data collection process Administrative data collection from on-line sources Upload data on database Send questionnaire to companies Follow up activities

10. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review10 Type of Data to be collected from: on-line sources (databases): –administrative data (name, address, sector) –research related information (projects participation, patents filed, existing collaborations with universities/research centres); off-line sources (questionnaires and interviews – if necessary): –detailed research competencies –previous research cooperation with EC players –research needs.

11. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review11 Upload data to MAP-IT! database Partners insert MED organisations into database via their personal access to MAP-IT! DB Each partner given data access solely corresponding to its responsible MED country –ITIDA: Egypt –USMBA: Morocco –CYBION / Cabinet Plus Formation: Tunisia –UNESCO: Lebanon and Syria –INNOVA: Palestinian Authority and Jordan –EUROQUALITY: Algeria Manual insertion or group “export” of data allowed

12. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review12 Upload data to MAP-IT! database Partners have permission to view, edit and delete (if necessary) data records Cybion serves as database administrator and provides data entry support to partners when needed

13. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review13 Questionnaires sending to players Reasons for using questionnaire in mapping exercise –Gaps identified are to be bridged by sending questionnaire –Need to listen to MED ICT players’ ideas and expectations regarding envisaged research activities or future collaboration plans with European players

14. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review14 Questionnaires sending to players On-line distribution Entire completion process can be followed from the back end analysing how many questionnaires have been completed and how many are still in the ongoing completion process

15. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review15 Questionnaires sending to players Questionnaires follow format detailed in D1.4 Promoted to MED industrial stakeholders: –Personal visits –Sent by mail or fax –E-mail invitations with personal login/password to complete on-line –Accessible via the public MAP-IT! website –At Awareness Workshops and relevant events

16. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review16 Questionnaires sending to players On-line distribution Sent automatically starting from initial stakeholders contacts gathered by Consortium members and inserted into MAP-IT! database All MED organisations’ sent e-mail (from info@map- it-med.eu) with personal access (login / pass) to questionnaire with options:info@map- it-med.eu –to fill it in online immediately –to access it later –to start completing the questionnaire and return at another time to finish the entire process

17. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review17 Questionnaires sending to players On-line distribution http://www.map-it-med.eu/questionnaire

18. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review18 Questionnaires sending to players Promoted at events Promoted at awareness, dissemination and training events organised by the Consortium in the target countries in addition to external events where partners participate in the course of the project The events that have been identified up to now are: –Event in Palestinian Authority organised by Innova (28 th Jan 2008) –Event in Jordan organised by Innova (27 th Feb) –Event in Egypt organised by ITIDA (TBD)

19. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review19 Questionnaires sending to players Access to questionnaire online Registration page created MED organisation requests to access questionnaire E-mail sent to administrator (CYBION) with request info + brief profile info Cybion sends login/password to organisation that allows it to immediately access questionnaire

20. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review20 Data Collection Methodology Players identification Data collection on identified players Upload information MAP-IT! database Data screening and filtering of players Sending of questionnaires to selected players Follow up activities

21. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review21 Follow up activities Phone calls Personal visits Further distribution at events Follow-up e-mails from partners Assisted completion over the phone On-line tool on partners websites Lead the players to “essential sections” of the questionnaire

22. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review22 Follow up activities –Second dispatch of restricted questionnaire –Interactive Help/support function –Events participation –Focus on large companies –Visibility incentive at future events –Link placement on partners’ websites –Search engine optimisation –Involve intermediary organisations

23. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review23 Follow up actions 2 nd email –Follow up phone-calls to recipients: to aim at obtaining from the respondents at least the answers concerning the research priorities –Reminder e-mails to first thank the organisation for having initiated the questionnaire filling-in process to propose the link to the complete questionnaire or a direct entrance to the research priorities section (Section B) allowing the companies to complete only company name, sector and research priorities

24. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review24 Follow up actions Participation to local events –Distribution of part A of the questionnaire –Follow up phone calls to complete the questionnaire

25. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review25 Follow up actions Search engine optimsation –Optimising the MAP-IT! questionnaire webpage using SEO techniques to maximise visibility –Improve the structure and keyword density of webpage to have more success with visitors finding questionnaire via search engines

26. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review26 Follow up actions Link presence on partners’ websites –To increase visibility and facilitate access to the questionnaire –Assists MED players learn about questionnaire especially on MED partner websites (i.e: ITIDA, USMBA) –ITIDA on-line tool

27. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review27 Contingency Planning To address the case of low response rate of questionnaires To ensure complete compilation of questionnaire to gather needed data for mapping exercise To define secondary plans that could make up for fewer results

28. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review28 Contingency Planning Organisation of dedicated restricted workshops at national level between major research players Agreements with sectorial portals to diffuse the link to the questionnaire on other populated webpages Motivation to participate: companies that accept to answer to the questionnaire could be offered a free consultancy on research proposal idea to be submitted under 7th FP in ICT domain.

29. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review29 Contingency Planning Dedicated restricted workshops at national level between major research players –Major research players could be invited to discuss research priority areas among representatives of different ICT research areas –Grouping of players from same ICT field is considered an option to save time and resources –These workshops will be organised with the support of local partners and the participation of national information points and other intermediary organisations that are in contact with the consortium partners

30. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review30 Agreements with sectorial portals to diffuse the link to the questionnaire on other populated webpages –MED ICT portals –EU-MED initiative websites –MED-IST Contingency Planning

31. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review31 Added motivation to participate –MED organisations that accept to answer to the questionnaire will be offered a free consultancy on research proposal idea to be submitted under 7th FP in ICT domain –Only applicable for those that fill out complete questionnaire –Could encourage MED stakeholders (especially SMEs) since this is a major request from experiences at workshops Contingency Planning

32. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review32 When: End of March to check questionnaire completion status Why: individual country decisions based on pre- identified criteria Contingency Planning CHECK POINTS

33. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review33 THANK YOU!

34. 5 March 2008 - Brussels MAP-IT! 1st Periodic Review34 D1.3 - Objectives and plans for involvement of Working Groups and Expert Panels D1.3 - Objectives and plans for involvement of Working Groups and Expert Panels ITIDA – Task leader