1. Teach Me How to Get the Money A Practical Approach to Grant Writing By Cynthia Falardeau Executive Director Education Foundation of Indian River County, Inc.

2. Welcome! Today’s Presenters: Kerry Bartlett – IR Community Foundation Gail Kinney – EF-IRC Board Member Mary Miner – EF-IRC Program Coordinator Barbara Preziosi – Sebastian Elementary

3. Testimonies “How I got the money!”

4. What Donors Want to Fund

5. Grant Writing is Fundraising Fundraising is about building relationships. Know Your Funder!

6. What do you know about the EF-IRC? www.edfoundationirc.org www.edfoundationirc.org

7. Our Mission: The mission of the Education Foundation is to enrich and enhance educational opportunities for all students and teachers, in both public and private schools, through effective fundraising and the efficient allocation of resources Our Programs: The Sneaker Exchange Program, the School Supply Fund, the Great Ideas! Grants, the Indian River Regional Science and Engineering Fair Program and teacher development initiatives

8. The Great Ideas! Grant Program Goals: The goal of this project is to impact student literacy in the following ways: 1.Increase the level of literacy in classrooms through the use of technology. 2.Provide necessary funding to projects that will impact literacy scores. 3.Selected grants will provide evaluation tools that will demonstrate measurable outcomes. 4.Projects will be aligned with the districts policies and objectives of increasing literacy scores. 5.The program introduces teachers to the process of grant writing in a user-friendly format. 6.Emphasize the importance of evaluation in determining the achievement of goals.

9. The Great Ideas! Grant Program Additional Program Points: The Ultimate Purpose of this program is to fund original and innovative teaching concepts. We publish examples of grants that have been funded to demonstrate well thought out ideas. Our goal for this program is to make your creative, innovate and original ideas a reality in your school. We want you, the teacher, to come up with the Great Idea! The Foundation can not tell you what to write.

10.  We seek to fund innovative ideas that have the potential to become part of the established curriculum.  We do not fund line item requests. A grant is not a wish list.  Grant proposals need to have a comprehensive plan that details a strategy to deliver academic gains.

11. Where We Get Our Funding:  Private Individual  Private Foundations - Grants  State Dollars through the Florida Consortium of Education Foundations (This is less than 10% of our operating budget)

12. A Few Points Regarding our Funding Sources: 1. The funding for grants is contingent upon the dollars we raise year-to-year. 2.We are not an endowed foundation. This means we are not sitting on a pile of money! 3.Our grant opportunities are donor driven. 4.We publish the opportunities as quickly as we secure the funding. 5.The donor directs how the funds will be spent.

13. What We Typically Do Not Fund: * Again this depends on the funding source o Food o Babysitters o Salaries o Playground Equipment o Transportation* (Presently we are looking into a resource for transportation)

14. We award grants to: Primary and Secondary Schools in Indian River County The SDIRC We do not fund grants to: Individuals Other Non-Profit Organizations

15. A Few Words About the: Florida Department of Education School District Matching Grant Program There has been an increased emphasis on performance expectations and accountability. Such areas of emphasis include: Deliverables Training and Technical Assistance Student Performance Service Delivery

16. Allowable Expenses Classroom Materials Program Supplies Computer Software & Hardware Other Equipment (not computers) Printing Room Rental Fees (teacher development workshops)

17. Unallowable Expenses: Administrative Expenses Salaries/Benefits/Prof. Contract Workers for grant management Indirect Office Expenses (Internet Service, Telephone Service, etc. not related to grant management) Food/Beverage/Entertainment Support of Interscholastic Athletics Capital Improvements Decorative Items Awards Fund Raising

18. Measureable Results Programs need to have measurable results With the growing emphasis on measurable student performance and increased competition for Legislative dollars: “If you cannot measure it, do not do it”. DOE does not want to see money being fed into programs that “work”—address the needs of the students Be detailed, be specific

19. Grant materials become the property of the school that receives the funding. If a teacher transfers to another school, the materials remain at the school that received the grant.

20. Grant Writing Very Simply Involves: Writing a concise, persuasive business proposal. You are asking someone to invest in your idea.

21. Best Practices of Grant Writing: A. It Begins with an Innovative Idea. B. Do Your Research. C. Create a Budget – How Much $ Do You Need? D.Create a Plan. E.Determine the Measureable Steps to Track Progress and Academic Success. F. Plan and Explain How the Project Will Become Part of the Curriculum.

22. Additional Pointers – My List: 1. Read the Directions. 2. The first paragraph should contain the purpose of the grant and the amount of funding that is being requested. 3. Have a “hook” to engage the reader. 4. Be persuasive and concise. 5. Use short sentences. 6.Avoid FCAT jargon. 7.Choose a title that relates to the project. 8.Include a detailed budget. 9.Honor the relationship – turn in your report and receipts on time! 10. Recognize the Foundation in your school newsletter, school zone submissions and website.

23. Pointers from the Association of Fundraising Professionals: “Have What it Takes” 1.Clear Communications – No need for fancy or big words. 2.Organization – Take and make time for research. 3.Honesty – Be straightforward. Tell the honest story. Only promise what you can deliver. 4.Vision – Enable the reader to visualize the program. Don’t just describe the program from point A to point B. Paint a picture of what you will do with the dollars. Let the reader, “see” the program. 5.Tell a Good Story – The proposal should inform and engage the reader. Include why the program is needed, what you want to accomplish.

24. Have What it Takes continued: 5. The Good Story Continued: “Many grant writers feel that the a proposal has to be technical and boring. However, if you are bored writing it, just imagine what the person who reads it will feel.” “The proposal should be fun, positive, and enjoyable for the reader.” 6. Resiliency – Tenacity is an essential quality for any grant seeker. You are building a relationship with your funder. Do not get discouraged if you are asked for additional information. If you are not selected, don’t take it personally. Contact the grant maker and find out why your proposal was not selected.

25. Examples of Good Grants

26. Common Mistakes Not following the instructions Does not correctly identify the name of the funder Uses lots of flowery language and quotes Does not make a clear case for support Budget is not itemized and does not total correctly Rather than writing the grant the author cuts and pastes a website into the narrative and asks the funder to go read about it (BIG OFFENDER!) Proposal only benefits one student Proposal is not sustainable Does not deliver measurable results Proposal is vague Proposal is really a line item request

27. Additional Resources: Tools to Learn Teachers Closet www.edfoundationirc.org Public Education Network: www.publiceducation.org www.publiceducation.org Kids in Need Foundation: www.kidsinneed.net/grants Donors Choose: www.donorschoose.org Adopt a Classroom www.adoptaclassroom.org Target www.target.com

28. Survey Your School: 1. Find out what businesses exist within your school family. 2. Are there parents with expertise or connections to help you? 3. Are there business owners who could discount or donate services? 4. Does a parent work for a company that could help you?

29. Questions? Comments? For More Information: Visit: www.edfoundationirc.orgwww.edfoundationirc.org director@edfoundationirc.org (772) 564-0034