1. Procurement for UN Peacekeeping Operations
Karen Grajeda, Engineering Support Team, UN Procurement Division (UNPD)

2. OVERVIEW The procurement function in UN Peacekeeping
Current systems contracts – Major requirements
Essentials for success as UN vendor
Field Missions Overview
HQ vs. Local Procurement
Mission specific Procurement
Haiti Emergency Response 2010

3. The Procurement function
UN Procurement Division (New York)
Local procurement offices in each peace-keeping mission

4. Peacekeeping Procurement Section
Structure and supply responsibilities
Field Supply
Medical supplies,
fuel, food, office supplies/furniture,
and personal security equipment
Engineering Support
Prefabricated buildings,
water purification systems,
generators, toolkits
Vehicle Team
Vehicles, MHE, construction equipment,
airfield support,
armoured vehicles,
spare parts & road transport related
equipment and services
Field Liaison Team
Provides procurement guidance to
field missions, process LCC/HCC
requirements

5. Logistics & Transport Section Structure and supply responsibilities
Air Charter Team
Charter fixed and rotary wings
aircraft for the long term use
in peacekeeping missions
Strategic Movements Team
Organize short term logistics needs:
Troop deployment
Movement of UN & COE
Shipment of personnel
effects
Freight-forwarding Unit
All shipments of goods procured
by HQ
for HQ or missions

6. What HQ procures for peacekeeping missions
Goods
Food (Rations and Ration Packs)
Pharmaceutical Supplies
Vehicles
Computers and Software
Shelter and Housing
Telecommunications Equipment
Laboratory Equipment
Chemicals (POL)
Building Materials
Security Equipment
Office Furniture/supplies
Services
Transportation Services
Air Charter Services
Security Services
Outsourced Personnel Services
Engineering Services
Construction
Corporate Services
Freight Services
Printing Services, Equipment Rental
Consultancy Services
Telecommunication Services

7. Guidelines for UN Procurement
Procurement activities are based on the following principles:
The objectives/needs of the UN Organization
Fairness, integrity & transparency through international competition
Economy & effectiveness
Best value for money
These Common Guidelines cover procurement stages from sourcing to contract performance

8. Essentials for Success as a UN vendor in Peacekeeping
Must offer appropriate standard of goods/services required
Must accept terms and conditions
Preparedness to operate in difficult environments, flexibility, client-orientation, after sale support
Registration as vendor (
Information of upcoming procurements:
Monitor PD web site regularly for ‘Expressions of Interest’ in area of expertise (>$40,000)
Monitor other web-sites for info on PK operations
Respond to ALL solicitations making best efforts / bids
Seek clarifications / de-brief when required
Observe UN policies, incl. “Zero Tolerance” policy

9. UN PEACEKEEPING MISSIONS

10. PROCUREMENT ACTIVITY Procurement for Peacekeeping performed by:
Procurement Division
(40 out of 120 staff directly involved in PK Procurement)
Missions
(about 400 field staff)
- Requirements exceeding delegation are for approval of the ASG, OCSS - Client is Department of Field Support (DFS)
Delegation of Procurement Authority ($500,000 ‘Std.’ or $1,000,000 ‘Core’) - Local Procurement Authority (undertake bidding) - Requirements exceeding delegation are for approval of the ASG, OCSS - Clients are technical sections within the Mission

11. MISSION BUDGETING AND ACQUISITION PROCESS
Mission Mandate (typically 6 months to 1 yr)
Identify Need - Budget (some items procured by HQ only – vehicles, leasing of aircraft) - Acquisition Plan (DFS – Systems Contracts) - Procurement Process
Requisition to Procurement Section – Access Systems Contracts or International Competitive Bidding
Missions’ Procurement Sections Maintain Mission Vendor Roster (see PD website for contact information or mission web-site)
Missions Can Access PD’s Vendor Roster if Required

12. MISSION SPECIFIC REQUIREMENTS
Specified in the solicitation document and can be unique
Could include local presence (typically bidders can establish)
Ask questions or propose alternatives during solicitation period
Ensure you can perform before bidding (INCOTERMS, warranty provisions, response time etc.)

13. Haiti Emergency Response 2010
Haiti faced a major humanitarian emergency following the country’s worst earthquake in two centuries to hit the south of the capital Port-au-Prince on Tuesday 12 January 2010.
The UN headquarters of the UN Stabilization Mission in Haiti (MINUSTAH) in Port-au-Prince has sustained serious damage along with other UN installation and many of their staff, civilian, military and police officers have lost their lives.
The UN is utilizing its large contingent of troops and police in and around Port-au-Prince to help maintain order and assist in relief efforts.
UN Procurement Division (NY) has been granted special procurement authorization to support the emergency response activities.

14. Haiti Emergency Response 2010
Immediate Deployment:
Supply: $7.5 million. Site Assessment/ Recovery, Water Bottles/ Food Ration Packs, Fuel, Furniture, Emergency Health Kits, etc.
Engineering: $10 million. Tents, Property Leases, Defense Barriers, Heavy Equipment, Light Towers, etc.
Vehicles: $0.6 million. Purchasing and Rental of Vehicles, etc.
Communications and IT: $0.2 million. Communication, IT, Cameras, etc.
Logistics: $13.1 million. Cargo Movements, Passenger Movements, etc.
Strategy:
Santo Domingo Back Office-Local Purchasing
Purchasing based on proximity and fast deployment

15. Haiti Reconstruction Efforts
Acquisition plan
Engineering
Construction
Military Camps (HQ)
Headquarter Office (HQ)
Maintenance of land and maritime border management projects
Rehabilitation of Hangars
Various site preparations
Rehabilitation of facilities
Construction Materials
Various small-medium construction projects
Services
Maintenance
Septic and solid waste cleaning services
Technical Inspection
Rental of portable toilets

16. Public Information Services (PIO)
Supply
Security Services
Maintenance Supplies
Fire Equipment
Rescue Equipment
CCTV Surveillance System
Office Supplies
Lubricants
Personal Protection Gear
Public Information Services (PIO)
Standard promotional items for outreach
Broadcasting Equipment
Photo Equipment

17. Register with MINUSTAH

18. QUESTIONS ?