1. ABS SURVEY Research and Experimental Development Higher Education 2012

2. 2 About RPAG Research Performance Analysis Group – government compliance data collections –Research Income –Research Publications –Research Expenditure (ABS R&D Survey) –ERA (Excellence in Research for Australia) For more information about research data collections http://mro.unimelb.edu.au/content/data- collections http://mro.unimelb.edu.au/content/data- collections

3. 3 About ABS R&D Survey ABS collects data on R&D in surveys of business, higher education, government and private non-profit organisations Government and businesses may use the R&D survey data as input to policy formulation, the allocation of funds and determining priorities for research This is a biennial survey

4. 4 ABS Data Collection in Melbourne Uni Melbourne Research being the sole contact with ABS, collecting system research data in conjunction with other units Departments checking data & making necessary adjustments Our ABS website http://mro.unimelb.edu.au/content/research- expenditure-abs-survey http://mro.unimelb.edu.au/content/research- expenditure-abs-survey

5. 5 ABS Guidelines Highlights Scope: all research carried out during 2012 Estimates: careful estimates are acceptable when actual figures are not available Due date: 30 August 2013

6. 6 Definition of R&D Activity Codes in Chart of Accounts –12 Research –13 Research Training –79 Research Training Support Services –82 Research Support Services These activity codes applied to our data collections –Human resources (staff FTE) –Expenditure on R&D –Source of funds (for R&D expenditure)

7. 7 Data Items Field of research (FOR) Socio-economic objective (SEO) Research staff FTE Postgraduate research student load Type of R&D activity Expenditure on R&D Source of funds (income)

8. 8 FOR & SEO Codes ANZSRC 2008 codes Group (4-digit) level Data source: Themis research agreements active in the year 2012 –1998 codes converted to 2008 codes –% of each code to total contract value proportioned

9. 9 Research Staff FTE Data source: HR payroll systems as of 31 Dec 12 Permanent and casual staff FTE with following activity cost codes:12, 13, 79, 82 Type of staff Academics (Level A, B, C, D, etc.) Other staff supporting R&D (HEW)

10. 10 Postgraduate Research Student Load Data source: 2012 DEEWR submission provided by Finance and Planning Group Course type code –02 Doctorate by research –03 Masters by research

11. 11 Type of R&D Activity Data source: Staff on HR payroll systems as of 31 Dec 12 whose R&D activity types have been recorded (permanent staff only) R&D activities –Pure basic research –Strategic basic research –Applied research –Experimental development

12. 12 Expenditure on R&D Data source –General Ledger data based on 2012 account posting 5000 – 5999 (activity codes 12, 13, 79, 82) –Asset additions (provided by Corporate Finance) –Land and buildings (reviewed by Prop & Camp Services) Capital expenditure –Land, buildings & other structures (shared expenditure) –Other capital expenditure (GL data + asset additions) Current expenditure –Staff expenditure –Scholarships for research higher degree –Other current expenditure

13. 13 Source of Funds (for R&D expenditure) Data source –Commonwealth income collection data –Commonwealth funded Higher Education specific R&D programs (eg. APA, IPRS, RIBG) –General University Funds to balance research expenditure It is not expected that what is reported here will match the HERDC return

14. 14 Source of Funds (ABS-HERDC Mapping)

15. 15 Department Data Checking What you will receive –An Excel spreadsheet containing the data to be checked –A Certification Form to be signed by HoD Raw data (except FOR/SEO codes) available upon request

16. 16 Data Checking Tips FOR/SEO –To validate department R&D expenditure, there must be corresponding FOR/SEO codes –Sum of total percentage should be 100 –Review R&D activities of your department and adjust FOR/SEO codes to reflect it –Try to eliminate SEO 9701 –References: ABS Appendix: FOR/SEO Classifications 2010 ABS submission

17. 17 Data Checking Tips (cont’d) Staff FTE –Review staff activity on HR payroll system and make adjustments if necessary –Staff FTE must have an associated staff expenditure and vice versa Postgraduate Research Student Resources –Student load (EFTSL) as reported to DEEWR

18. 18 Data Checking Tips (cont’d) Type of Activity (TOA) –To validate department R&D expenditure, there must be corresponding TOA codes –Sum of total percentage should be 100 –Review R&D activities of your department and adjust TOA codes to reflect it

19. 19 Data Checking Tips (cont’d) Expenditure on R&D –FOR/SEO/TOA codes required to validate your department R&D expenditure –Staff expenses with associated Staff FTE –Scholarships with associated RHD student EFTSL? Source of Funds –Total source of funds must equal total expenditure on R&D Tips: Eliminate negative amount expenditure

20. 20 Issues Star Departments –Faculty general office –Historical departments with legacy data –Medical research institutes –University general R&D support offices Department merge and data reallocation may be needed to meet ABS requirements

21. 21 Department Return by 9 August Checked data Consent Form signed by Head of Dept Tips: remember to report the hours you have spent on ABS work

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