1. Using Design Build in Community Colleges Waterfront Hotel in Jack London Square 10 Washington Street Oakland, CA February 23, 2010

2. Agenda Overview of SMCCCD Design Build Projects Design Build Types –Education Code 81700 –Education Code 17250 –Government Code 4217 (Energy Efficiency) –Government Code 5956 (Revenue Generating) Why Design Build? Guidelines / Process / Schedule Pros & Cons Design Build Points of Consideration Qualification Process / Evaluation Criteria RFP Documents / Process / Evaluation Design Build Organizational Chart Standards & Design Criteria Schedule Considerations DSA Considerations Lessons Learned Not a Panacea

3. San Mateo County Community College District Three Campuses (1.4M GSF / 346 Acres) –Cañada College – Redwood City - 1968 –College of San Mateo – San Mateo – 1963 –Skyline College – San Bruno – 1969 –District Office – San Mateo - 1978 25,000 Students / 1,000 Staff / Adjuncts Capital Improvement Program –Multiple Funding Sources Measure C $207 Million (2001) Measure A $468 Million (2006) State / Local Resources $75 Million* * $20M Lehman Brothers / $54M State 3

4. SMCCCD’s Experience with Design Build: New Buildings Science Building with Planetarium & Rooftop Observatory, CSM Student & Community Center and Science Lab Annex, Skyline College 44-unit Faculty & Staff Housing, CSM 60-unit Faculty & Staff Housing, Cañada College Health & Wellness Building, CSM College Center, CSM Cosmetology, Administration & Wellness Center, Skyline College Automotive Transmission Lab Building, Skyline College

5. College of San Mateo Science Building

6. Skyline College Student & Community Center

7. College Vista Faculty & Staff Housing

8. Cañada Vista Faculty & Staff Housing

10. College of San Mateo Health & Wellness Building

12. College of San Mateo College Center

14. Skyline College Cosmetology, Administration & Wellness Center

15. Skyline College Cosmetology, Administration & Wellness Center

16. Skyline College Automotive Transmission Lab

18. Cañada College Site Improvements (Gateways)

19. Cañada College Gateways, Circulation & Parking

20. Cañada College Gateways, Circulation & Parking Project

21. College of San Mateo Site Improvements

22. College of San Mateo Arrival Zone

24. Skyline College Site Improvements

25. Skyline College West Quad

26. Skyline College View from West to Central Quad

27. Skyline College View from Central to West Quad

28. Skyline College Roadways and Parking Lots

29. Districtwide Athletics Improvements Athletic Facilities Upgrades –31 Tennis Courts –3 Baseball Fields –3 Soccer Fields –1 Softball Field –2 Tracks –1 Football Field –1 Aquatic Center –Parking & ADA Improvements –Ancillary Facilities (restrooms, press box, storage)

30. Skyline College Athletic Facilities Improvements

31. Cañada College Athletic Facilities Improvements

32. College of San Mateo Athletic Facilities Improvements

34. SMCCCD’s Experience with Design Build: Infrastructure Energy Efficiency Projects 12kV Electrical Infrastructure System Replacement (CSM and Skyline College) Chiller Plants (CSM and Cañada College)

35. Sustainability and Energy Efficiency Outcomes New energy management system at all campuses Comprehensive systems commissioning at all campuses Cañada College chiller plant expansion Heating / Hot water variable flow pumping retrofits at all campuses Electrical distribution system repairs Web-based real-time monitoring and metering platform at all campuses AHU refurbishments at all campuses Underground piping repairs at all campuses Lighting retrofits : Lighting controls and circuit upgrades at all campuses Boiler repairs and preventative maintenance at all campuses Co-generation plants: CSM (560 KW) & Skyline College (375 KW)

36. Sustainability and Energy Efficiency Outcomes Work Completed By the Numbers… 9,551 Light Fixtures Retrofitted 113 Air Handlers Refurbished 306 Heat/Vent Units Refurbished 4 Boilers Re-tubed 206 l.f. Underground Piping Replacement 58 Valves 9 Expansion Compensators 2,892 EMS Control Points Connected & Functioning

37. Project Highlights Energy Efficiency (LEED/Savings by Design) –Upcoming New Buildings CSM Design Build (2 Buildings) –Workforce / Wellness / Aquatic Center (5N) – 88,374 GSF* –Student Services / Admin. / Student Activities (10N) – 104,149 GSF* –Overall Campus Landscape & Hardscape –New Chiller Plant* –12 kV Electrical Infrastructure Replacement –Total Contract Amount: $142.5 Million SKY Design Build (2 Buildings) –Cosmetology & Administration / Wellness Center (4N) – 70,310 GSF* –Automotive Technology Building (11N) – 8,800 GSF* –Overall Campus Landscape & Hardscape –12 kV Electrical Infrastructure Replacement –Total Contract Amount: $60.4 Million Note: * Savings by Design

38. Savings Summary Operational Savings: $1.5M annually (Plus) PG&E Energy Efficiency: $1,008,157 CCC/IOU Partnership: $168,792.34 Savings by Design: $129,930

39. College of San Mateo Infrastructure

41. College of San Mateo 12kV Load Center Replacement

42. College of San Mateo Chiller Plant

43. Why Design Build? Single Responsibility –No finger pointing –Eliminates legal triangle Cost Control –Fixed limit of construction costs –Feedback for better design and construction documents Better Technology –Learn from the people who make and install building systems –Designer participation in practical application –Flexibility to get the most current technology –Perfect Design Build Team Knows design Knows the Builder Project Specific –What one persons knows is available to all –Contractor isn’t plotting for claims and change orders –Communications, documentation & costs are transparent Compressed Schedule: move-in sooner Satisfying Relationship between Owner / Architect / Builder Unforeseen Conditions in Renovations: Flexibility & Quick Response Better Price Certainty

44. Guidelines / Process The Design Build Road Map –Selecting a Project for Design Build Delivery –BOT Resolution –CCCO Project Approval / Notification Process –Bridging –Public Notification –Prequalification –Request for Qualification (RFQ) –Request for Proposal (RFP) Confidential Meetings (x3) Site Surveys –RFP Interviews –Selection –Stipend –Award

45. Design Build Schedule Comparison

46. Pros and Cons Pros –Simplified contracting –Reduction in adversarial relationships –Cost containment –Speed of delivery –Sharing of risk –Early involvement of the builder –Validate another project delivery method for the CCDs Cons –Significant investment of time and effort up front and during implementation –Potentially less control over design –May be more difficult to compare proposals –Limited institutional capabilities –Approval agency capabilities

47. Qualification and Selection Process Design Build for Community Colleges: Education Code § 17250 Structure the RFP to Attract DB Teams Qualification Shortlist to 3 DB teams plus 2 Alternates Criteria Based Selection Process

48. Proposal Evaluation Criteria FACTORSMaximum Points 1.Price and Cost Management Plan*20 2.Technical Expertise10 3.Life Cycle Costs over 25 Years10 4.Skilled Labor Force Availability10 5.Acceptable Safety Record*10 6.Design Management Plan10 7.Construction Management Plan10 8.Schedule10 9.Legal and Other Program Requirements 5 10. Risk Management Plan 5 TOTAL (Maximum)100 points

49. RFQ/RFP Documents RFQ/RFP Documents available at the project website –http://www.smccd.edu/accounts/smccd/departments/facilities/ CSM_B12151734Mod_01.shtmlhttp://www.smccd.edu/accounts/smccd/departments/facilities/ CSM_B12151734Mod_01.shtml –Project Website Source for all information from District

50. RFP Documents Developing the RFP Documentation Format and Organization of the RFP Package -SMCCCD Standard Form of DB Contract -Geotechnical Reports -Site / Civil Plans -As-Builts -Existing Floor Plans -Schematic Floor Plans -Room Data Sheets -Program Information -Standards and Design Criteria

51. RFP Evaluation Assemble Review Team –Administrators / Faculty / M&O / CM Firm Allow Sufficient Review Time Clearly Identify Evaluation Criteria Develop Scoring Matrix (Keep It Simple) –Price –Technical Expertise –Life Cycle Costs –Skilled Labor Force –Acceptable Safety Record –Architectural Aesthetics and Design Innovation –Project Management Plan –Program Requirements –Logistics (Occupied Campus)

52. Design Build Entity

53. Standards and Design Criteria Design Standards –Communications –Materials –Fixtures (Plumbing / Light / Window Treatments) –Color Palette –Plant Species –Fire Alarm / BMS Controls –Hardware –Flooring, Etc. Documentation –Design Build Contract –Division OO & O1 –Outline Specifications –Room Data Sheets –Meeting Notes Distribution

54. Schedule Ambitious vs. Conservative −Fast-Track −Normal Schedule Academic Calendar –Start of Classes –Spring Break –Finals –Commencement –Special Events End User Wild Card Owner Requirements Pre-Turnover –Surplus/Salvage Process –Hazmat Removal –Rodent Control

55. Design Builder & DSA DSA Buy-In Approach –Include District (Owner) participation –Establish a contact person at DSA –Schedule early and appropriate meetings –Establish firm agreed upon DSA submittal dates –Document meetings and agreed upon discussions with attendees –Describe incremental or phase submittals & deliverables & obtain buy-in –Involve structural engineer and other key consultants –Follow requested procedure and information for submittals –Clearly identify documents requiring approval –Provide sufficient reference CDs for reviewer information

56. Program Changes (Never ending) Fixed Schedule Campus Decision-making Budget for the Known and Unknown Unforeseen Conditions Lessons Learned: College Decisions

57. Influence District Able to Influence –Design Builder Relationship –Alignment of Scope with Stipulated Sum –Initial Schedule –Effective Qualification Process –Extent & Depth of Control – Bridging Documents District Unable to Influence & Control –Dynamics of DSA Process –Construction Schedule –Changing Market Conditions –Constituents –Scope Creep –Weather

58. Lessons Learned: Partnering Session Who –Owner / Key End-users –Contractor –Designers –IOR What –Understand Each Other’s Interest –Agreed upon Rules of Engagement Establish Chain of Command Establish Forms of Communication Establish Decision & Approval Process

59. Not a Panacea Owner Sophistication Owner Indecision Dynamics of an Occupied Campus Construction Schedule Inflexibility –Academic constraints –Weather constraints Interpersonal Dynamics Market Conditions

60. Future Projects (2011-2015) Cañada College –B3 Fine Arts Modernization: $4M –B13 Lecture Modernization: $14M –Solar Photovoltaic Project: $5M College of San Mateo –B1 Administration Modernization: $20M –B3 Fine Arts Modernization: $4M –B8 Gym Modernization: $21M –B9 Library Modernization: $6.5M –B12 Fire Science Modernization: $9M –B19 Engineering Modernization: $21M –Solar Photovoltaic Project: $5M Skyline College –B1 Fine Arts Modernization: $45M –B2 Student Services Modernization: $12M –B5 Library Modernization: $6M –Loma Chica Child Care Modernization: $6M –Demolition of Pacific Heights & Expansion of North Parking Lot: $3M –Wellness Center: $20M –Mini Wind Turbines: $2M Districtwide –ITS Data Center: $11M –Boiler Emissions Upgrades: $2M –Roadway and Parking: $20M

61. Why We’re All Here Today...

62. Question & Answer www.smccd.edu/facilities José D. Nuñez, LEED AP Vice Chancellor Facilities Planning, Maintenance & Operations San Mateo County Community College District (650) 574-6512 nunezj@smccd.edu