2. Session Objectives Understanding the process Familiarity with internal forms Understanding budgeting Awareness of cost-sharing & matches Understanding roles & responsibilities

3. Ready, Set…

4. Decision to Submit a Proposal

5. Proposal Decision Process Identify OpportunityStart EarlyEngage SPO/IIE re Budget Review Solicitation Guidelines

6. Questions to Ask Sufficient Time? Responding to solicitation or RFP? Potential Co-PIs? Need for Sub-agreements?

7. Other Proposal Considerations Limited Submission Pre-proposals/Letters of Intent/White Papers

8. Proposal Submissions Let Us Help! Meet our staff Talk with your colleagues

9. Proposals per Year at Tech? 100? 400? 900? 1500?

12. Internal Documents Transmittal Sheet (required) Budget Spreadsheet (required) Budget Justification (required) Cost Share Matching Support Subrecipient Commitment Form

13. Budgeting Basics What it is – Costs estimate – Realistic & Verifiable – Project monitoring tool How to start – Determine project duration – What’s needed for project objectives – Engage SPO/IIE for assistance What to include – Direct Costs – Facilities & Administrative (F&A) Costs

14. Budgeting Documents Spreadsheet – Monetary breakdown – Cost categories Justification – Written explanation of budget Development Guidelines

15. Cost Share Matching Support Budget Portion not requested from sponsor Disclosed if required by sponsor Access and complete through Banweb

16. Sub-recipient Form & Definition MTU $$

17. Compliance Considerations Human Subjects, Animals, DNA Conflicts of Interest National Security

18. Proposal Submission Timelines Internal 48 Hours before sponsor’s deadline Sponsor after 4PM 7AM day before to SPO/IIE Hardcopy 24 Hours prior date on SPO/IIE deadline chart High Volume 5 to 7 days earlier

19. Electronic Proposal Submission

20. Proposal Success Rate? 10%? 25%? 50%? 75%?

22. SPO/IIE Responsibilities Solicitation Review Budget Prep Final Review Authorized Signatures Submission

24. Chair & Dean Responsibilities Approve Facilitate Authorize Review Oversee Support

25. , Know Deadlines Start Early Define Roles/Responsibilities Use Resources (SPO/IIE/SPE) Pre-Award Wrap-Up:

26. What do YOU Think are the Top Two Factors for

27. Key Pre-Award Weblinks Research Home Page http://www.mtu.edu/research/ Forms http://www.mtu.edu/research/references/forms/ Staff - SPO http://www.mtu.edu/research/references/staff/spo nsored/ Staff - IIE http://www.mtu.edu/research/references/staff/iie/

28. Sponsored Programs Office 487-2226 Julie Seppala, Executive Director, jhseppal@mtu.edujhseppal@mtu.edu Lisa Jukkala, Manager Government Contracts/Training, lajukkal@mtu.edulajukkal@mtu.edu Kim Codere, Senior Grants Analyst, kmcodere@mtu.edukmcodere@mtu.edu Kellie Buss, Grants Analyst, kellie@mtu.edukellie@mtu.edu Carol Wiitanen, Grants Analyst, cawiitan@mtu.educawiitan@mtu.edu Jennifer Bukovich, Assistant Grants Analyst, jlbukovi@mtu.edujlbukovi@mtu.edu

29. Peter A. Larsen, Director of Sponsored Programs Enhancement, palarsen@mtu.edu, 487-2906 palarsen@mtu.edu (note: there is another Peter Larson on campus) Priscilla Khoury, Director of Foundation Relations, pjkhoury@mtu.edupjkhoury@mtu.edu, 487-1608 Jodi G. Lehman, Coordinator of Proposal and Fellowship Development, jglehman@mtu.edu, 487-3513jglehman@mtu.edu Sponsored Programs Enhancement

30. Jim Baker, Executive Director of Innovation and Industry Engagement, jrbaker@mtu.edu, 487-3459jrbaker@mtu.edu Marilyn Haapapuro, Associate Director for Industrial Contracting, mkhaapap@mtu.edu, 487-1977 mkhaapap@mtu.edu Tom Holzberger, Contracts Analyst, taholzbe@mtu.edu, 487-2946taholzbe@mtu.edu Innovation and Industry Engagement

31. Joanne Polzien, Executive Director, jpolzien@mtu.edujpolzien@mtu.edu Cheryl Gherna, Coordinator of Review Boards, cagherna@mtu.educagherna@mtu.edu David Dixon, Bio Safety Officer, dcdixon@mtu.edu, 487-2131dcdixon@mtu.edu Paul Charlesworth, Conflict of Interest Coordinator, pcharles@mtu.edu, 487-2702 pcharles@mtu.edu Al Niemi, Director of Occupational Safety and Health Services, anniemi@mtu.edu, 487-2118 anniemi@mtu.edu Office of Compliance, Integrity, and Safety 487-2902