1. WHAT IS COSA PREPARATION OF MONTHLY SALARY BILL IS ONE OF THE MAJOR FUNCTIONS OF THE DDOs ACCORDINGLY NIC WB UNIT WITH CONSULTATION OF FINANCE DEPARTMENT DEVELOPED A SOFTWARE APPLICATION – COSA (COMPUTERIZATION OF SALARY ACCOUNTING)

2. WHY COSA SOFTWARE APPLICATION
FOR BUILDING UP A COMPREHENSIVE EMPLOYEE DATABASE, IMPLEMENTATION OF COSA SOFTWARE PACKAGE HAS BEEN MADE MANDATORY MODULES FOR CAPTURING ALL INFORMATION/INPUTS AS SUGGESTED BY THE 13TH FINANCE COMMISSION HAVE BEEN INCORPORATED IN THE SAID PACKAGE

3. EMPLOYEE DATABASE AS PER RECOMENDATION OF 13TH FINANCE COMMISSION
OFFICE DETAILS:-
1.DDO CODE
2.DDO DESIGNATION
3.NAME OF OFFICE
4.ADMINISTRATIVE DEPARTMENT
5.OFFICE ADDRESS
6.POLICE STATION
7.DISTICT
8.PIN CODE
9.OFFICE PHONE NUMBER

4. EMPLOYEE DETAIL 10.EMPLOYEE CODE ( P.F. A/C NO.) 11.EMPLOYEE NAME
12.DATE OF BIRTH
13.PAN
14.RELIGION
15.GENDER
16.CATEGORY(GEN/SC/ST/OBC/PHC/EX-SERVICE MEN/OTHERS)
17.FATHER’S NAME
18.MOTHER’S NAME
19.SPOUSE NAME
20.DEPARTMENT AS MENTIONED IN BILL
21.ESTABLISHMENT/SECTION/BIILNAME
22.SALARY ACQUITTANCE SECTION
23.SERVICE TYPE (GOI/GOWB)

5. EMPLOYEE DETAIL
24.SERVICE STATUS(PERMANENT /TEMPORARY/CONTRACTUAL/RE-EMPLOY 25.GROUP OF POST( A/B/C/D) 26.PRESENT DESIGNATION 27.DATE OF APPOINTMENT IN PRESENT SERVICE 28. NAME OF POST /DESIGNATION AT 1ST APPOINTMENT 29.DATE OF JOINING IN PRESENT POST 30.DATE OF JOINING IN PRESENT OFFICE 31. WHETHER ON DEPUTATION(Y/N) 32.RESIDENTIAL STATUS( GOVT. HOUSING/OWN/RENTAL/SPOUSE/OTHERS) 33.IF GOVT. HOUSING,THEN HOUSING SCHEME NAME(OFFICE BYUILDING/GENERAL POOL/MIG/LIG etc.) 34.IF GOVT.HOUSING,THEN HOUSING TYPE (LICENSEE/ASSESSED)

6. EMPLOYEE DETAIL 35.PRESENT RESIDENTIAL ADDRESS: Address Police Station
Pin code
Contact Number
36.PERMANENT RESIDENTIAL ADDRESS:
37.BANK ACCOUNT DETAILS:
Bank & Branch Name
IFS Code
MICR Code
Bank Account Number

7. EMPLOYEE DETAIL
38.MARITAL STATUS(UNMARRIED/MARRIED/WIDOW(er)/DIVORCEE) 39.SPOUSE SERVICE STATUS(WB Govt./WB Undertaking/GOI/OTHERS/NA) 40.IF SPOUSE IS GOVERNMENT EMPLOYEE THEN SPOUSE PAY,HRA 41.GIS TYPE(1983/1987) 42.GIS GROUP(A/B/C/D) 43.P.F ACCOUNT TYPE(GPF/CPF/AISPF) 44.GPF GROUP(A/B/C/D) 45.ENTITLEMENT OF PENSION 46.WHETHER PRESENT PAY SCALE IS PERSONAL(Y/N) 47ROPA OPTION(1998/2009/OTHERS, Pls. Specify) 48.PAY SCALE 49.DATE OF NEXT INCREMENT 50.INCREMENT AMOUNT Rs. 51. MEDICAL ALLOWANCE OPTION

8. EMPLOYEE DETAIL 52. EMPLOYEE SALARY EARNINGS DETAIL (In Rs)
Grade Pay(Option for Govt. Pay scale/UGC Pay scale to be checked with academic Grade Pay scale)
Basic /Pay Band
Dearness Allowance
HRA
Medical Allowance
Other Pay /Allowance
53.EMPLOYEE SALARY DEDUCTION(In Rs)
GIS
Professional Tax
Income Tax
Housing license Fee
P.F. Subscription/PF Arrear/PF Recovery
Other Deductions
Recovery of different Loans( Principal 7 Interest
Out of account Deductions

9. VERIFICATION OF DATA
VERIFY DATA WITH SERVICE BOOK OF EMPLOYEE CONCERNED
BANK ACCOUNT DETAIL MUST BE VERIFIED WITH EMPLOYEE CONCERNED
DEDUCTIONS MUST BE VERIFIED FROM EMPLOYEE CONCERNED
PRESENT PAY MUST BE VERIFIED WITH SERVICE BOOK

10. COMPONENTS REQUIRED FOR COSA
LATEST DESKTOP PC AS PER CONFIGURATION MENTIOND IN G.O. NO F(Y) DT.01/01/2012
136 / COLUMN 24 PIN HIGH SPEED DMP WITH MINIMUM 480CPS IN DRAFT MODE
0.7 KVA LINE INTERACTIVE UPS WITH 10-15MINUTIES BATTERY BACKUP
MS OFFICE 2010 STANDARD OLP INDIC EDITION
BACKUP DEVICE (4GB USB PEN DRIVE)
ANTIVIRUS SOFTWARE WITH 3 YEARS UPDATES(2 NOS)
ELECTICAL FITTINGS

11. SELECTED AGENCY AS PER G. O
SELECTED AGENCY AS PER G.O. NO F(Y)DATED 01/01/12 FOR COSA INSTALATION
NAME OF DISTICTS NAME AND ADDRESS OF THE AGENCY JALPAIGURI,COOCHBEHAR LONG LEAP,C/O SRI KALLOL SARKAR, KA DARJEELING KAMARPARA, P.O. & Dist. JALPAIGURI PHONE: MAIL I.D. UTTARDINAJPUR, DAKSHIN SYSPRO TECHNOLOGIES DINAJPUR, MALDA RAJ MARKET, RAJDANGA MAIN ROAD(E) KMDA MARKET COMPLEX(E) KOL -107 MOB: / MIAI I.D. MURSHIDABAD,NADIA MANGALDEEP INFOTECH &CONSULTANCY BIRBHUM SERVICES, SONAJHURI BUILDING(1ST FLR ROOM NO -15&17) P.O. BKT P.P TOWNSHIP, BIRBHUM, PHONE: /

12. SELECTED AGENCY AS PER G. O
SELECTED AGENCY AS PER G.O. NO F(Y)DATED 01/01/12 FOR COSA INSTALATION
HOWRAH,HOOGHLY, SYSPRO TECHNOLOGIES
PURBA MIDNAPUR RAJ MARKET, RAJDANGA MAIN ROAD(E)
KMDA MARKET COMPLEX(E) KOL -107
MOB: / MIAI I.D
KOLKATA,NORTH 24 PARGANAS MILLENEUM BUSINESS SOLUTIONS INDIA
SOUTH 24 PARGANS 22, ASUTOSH CHOWDHURY AVENUE,( 3RD & 4TH FLOOR) Kolkata , PHONE NO / Mob NO /
BUURDWAN , PURULIA BANKURA, DO -
PASCHIM MIDNAPUR

13. COSA IMPLEMENTATION
ALL FORMS INCLUDING FORM -7/FORM-8 WILL BE GENERATED THROUGH COSA SOFYWARE
11 NOS OF REPORT ARE TO BE GENERATED THROUGH COSA
PTTTS/CWTTS/GUEST TEACHERS SERVING IN COLLEGE WILL COME UNDER COSA UNDER THE CONSOLIDATED SALARY
DDO CODE OF BDO/SDO/DM WILL BE USED WHEN THEY ARE ACTING AS DDO.
DPI SHALL EXPLORE THE POSSIBILITY WHETHER DREO MAY BE ASSIGNED THE RESPONSIBILITY OF DDO FOR THE RESPECTIVE REGIONAL GOVT. AIDED COLLEGES
SELECTION OF UGC SCALE/STATE GOVT.SCALE IS AVAILABLE IN COSA
SPECIAL ATTENTION SHALL BE GIVEN BY PAY PACKET CELL OF DPI WHILE ALLOWING UGC SCALE

14. COSA IMPLEMENTATION
AT THE TIME OF BILL SUBMISSION TO THE TREASURY BOTH SOFT COPY AND HARD COPY TO BE SUBMITTED TO TREASURY
ONE BILL FOR REGULAR SALARY/REGULAR PENSION /REGULAR FELLOWSHIP
ARREAR SALARY /PENSION OTHER LIKE EXPENSES SEPARATE BILL TO BE PREPARED
EXPENDITURE FROM OTHER THAN GOVT FUND WILL NOT COME UNDER COSA
SALARY CAN NOT BE THROUGH THE EMPLOYEES CO OPERATIVE OR ANY OTHER SUCH INSTITUTION OTHER THAN IN BANK ACCOUNT OF RECOGNISED/SCHEDULED BANKS

15. COSA IMPLEMENTATION PRESENT STATUS
GOVT COLLEGE TOTAL NO COSA IMPLEMENTED-44
GOVT AIDED TOTAL NO COSA IMPLEMENTED-415
COLLEGE (10 nos NEW COLLE & nos PROBLEM OF ELECTRICIY ANDVENDOR)
UNIVERSITY TOTAL NO COSA IMPLEMENTED-NIL

16. WHY e-tender
AS PER G.O. NO F(Y) DATED.29/8/2013 TENDER VALUE ABOVE Rs 5 LAKH e-tender IS MANDATORY.
e- tender HAS TO BE DONE THROUGH STATE GOVERNMENT E-TENDER PORTAL AS PER G.O. NO 3112 –F(Y) DATED. 13/6/2014.

17. WHY DIGITAL SIGNATURE CERTIFICATE
DIGITAL SIGNATURE CERTIFICATE (DSC) IS MANDATORY FOR FLOATING OF e-NIT THROUGH THE STATE GOVRNMENT E-TENDER PORTAL. .
DSC IS ALSO MANDATORY FOR e-pradan A MODULE OF INTEGRATED FINANCIAL MANAGEMENT SYSTEM
(IFMS). e-pradan HAS BEEN INTRODUCED w.e.f. 01/12/2014 AS PER G.O. NO.4905-F(Y) DATED 17/9/2014.
E-pradan IS ONLINE PAYMENT SYSTEM AGAINST BILL(S) SUBMITTED BY DDO TO TREASURY/PAY ACCOUNTS OFFICE.

18. PROCUREMENT OF DSC CONTACT M/S emudhra consumer service Ltd.
(contact no ) WTL RECOMMENDED VENDOR/ANY OTHER VENDOR NIC AUTHORISED
FILL UP PRESCRIBED DSC APPLICATION FORM BY NIT AUTHORITY.
DSC PROCUREMENT COST WILL BE BOURNED
BY UNIVERSITY/COLLEGE/INSTITUTION AS RATE FIXED BY FINANCE DEPARTMENT.
USB TOKEN(DONGLE) WILL BE SUPLIED BY VENDOR
TO NIT AUTHORITY.