1. Vendor Connect Warehouse Manager
Vendor Connect provides a set of computerised stock control procedures for managing inventory within your warehouse. Procedures to control the movement and storage of goods within a warehouse, tracking inventory item quantities, storage, and movements by warehouse location. Wireless terminal scanning functions include receipting, put away, stock transfer, stock take, stock enquiry and adjustments, replenishment, and picking. Plus, enabling the GS1 System for users to trade with major retailers supporting GS1 best practices, including bar coding and EDI.

2. Basics
Before we start, the next few slides discuss your barcodes, orders and warehouse etc…
Vendor Connect Warehouse Manager

3. Product Barcodes, the Foundation
From the concept of a new product there are several things that need to be taken into consideration.
The physical size of the product
The sale unit that the item is to be sold in
The carton size of the product
A barcode is allocated to the product at this time as well, if the item is packaged into inner packs inside the outer shipper, a barcode is also applied to this level as well as the outer carton and pallet.
Item Barcode
The barcode on the sale item is an EAN13 barcode
This barcode is made up of 4 elements
- Digits 1 & 2, The country of origin where the barcode was created (AUS=93)
- Digits 3 to 7, The company manufacture id from GS1
- Digits 8 to 12, The item serial number, the number you assign to identify the product
- Digit 13, the item check digit, this is an algorithm of the above numbers, the reason for this number is to verify the content of the barcode, the scanner calculates the check digit from the data scanner, if the check digit it generates is the same as read in the barcode, the data is passed as a successful scan.
Vendor Connect Warehouse Manager

4. Trade Units and logical grouping of product
Trade Unit Barcodes
Barcode item identification should be applied to all packaging levels of a product, this aids in the accuracy of receipting stock, stock takes, packing orders and moving stock around the warehouse.
This is done by using the first 12 digit of the item barcode and applying a tare level, the tare or trade level can be a number from 0 to 9, for best practice, always use the same number for same level type, a new check digit has to be created for each tare level, the two main barcode types used for Tare Level Barcode are EAN14(EAN128) or ITF14
Inner package tare level = 1
Outer package tare level = 2
Pallet package tare level = 5
Example:
Item Barcode:
Inner of 6 items :
Outer of 24 items(4 inners of 6) :
Pallet of 1152 items(48 cartons of 24) :
Vendor Connect Warehouse Manager

5. Procurement Linking your supplier orders
When an order is placed on your supplier, include all barcode details and the packaging quantities
applied to that barcode.
Barcodes for all levels are loaded into the Vendor Connect System.
There are 3 methods for Vendor Connect to receipt the goods:
On creation of the Supplier Purchase Order, the Accounting system provides Vendor Connect an
electronic copy of the order
User enters the Receipt directly into Vendor Connect PC
Warehouse user receipts product against no reference
Options 1 and 2 are the preferred methods, in these two methods, the warehouse is receiving against
an order, if there is an over or under supply, the system will notify you, if the item being receipted was
not on the original order, the system will notify the user. The system can be configured to allow or not
allow over receipts or not allow items to be receipted that where not on the Supplier Purchase Order.
Option 1: The Business system creates an electronic copy of the order for Vendor Connect to import.
There will be a paper receipt document printed, this will contain references from the business system
and the contents of the receipt.
Option 2: The Receipt is created in Vendor Connect Directly
Vendor Connect Warehouse Manager

6. Before Put Away
On receipting and put away of new product, a few thing have to be considered:
Expected sales for the item and the physical size of the product.
When these are known, the pick face can be set up. The pick face for the product may change through it’s life cycle as sales increase or decline for the product.
The pick face does not need to be setup before the product is put away.
When the pick face has been chosen, and the number of cartons that will fit in the location has been calculated, the minimum and maximum refill point can be determined. Example: 4 carton of 24 items for the pick face, the minimum you want to keep in the location is 1 carton, the minimum refill quantity would be 24 units, and the maximum would be 96 units.
Not all items require a pick face. i.e. If the item is sold in bulk lots only.
Some item might be suited to 2 pick faces, one pallet location for full carton picking and an inner carton pick in another location .
Vendor Connect Warehouse Manager

7. Before You Pick n Pack
RF scan packing improve the picking accuracy of stock leaving the premises, the order is scan picked and packed directly into the shipping container. At the time of picking an order the SSCC (Serial Shipping Container Code) is created, in short a serial number for each carton. This label contains the customers order number and shipping address, the sales order number and other retailer, freight and/or company information.
The pick path is sorted by either Bin Location sort or Sequence Number sort, refer to the next page for warehouse layout.
Careful setup of the item master can aid in the picking process. The scanning terminal can display the quantity and level type or just the unit pick quantity. The scanner can display either Pick of 24, or Outer of 1. This is useful when the picker is not familiar with the product, often if your company uses a lot of casual staff for peak periods
While picking, if the picker arrives at a bin location where the stock has been depleted, he can choose to do a stock transfer at that time and continue on with the pick, or move to the next pick item and continue on with picking. At the end of the pick sequence they will be guided back to the un-picked location to complete the pick.
The pick can be stopped part the way through and resumed at a later stage if required.
In larger warehouses, it might be time consuming to go back to the printer and pick your next SSCC carton label. This is overcome by pre-printing a series of SSCC labels. These labels do not contain any of the customers order or addressing details. When the pick is finished in the staging area, the SSCC labels are scanned and the correct addressing label is produced.
Vendor Connect Warehouse Manager

8. Laying Out Your Pick Area
Floor Layout Bin Location Sort
Rack Levels and
Type
A01A01
B01A01
C01A01
D01A01
E01A01
F01A01
A01A02
B01A02
C01A02
D01A02
E01A02
F01A02
A02A01
B02A01
C02A01
D02A01
E02A01
F02A01
A02A02
B02A02
C02A02
D02A02
E02A02
F02A02
A03A01
B03A01
C03A01
D03A01
E03A01
F03A01
A03A02
B03A02
C03A02
D03A02
E03A02
F03A02
A04A01
B04A01
C04A01
D04A01
E04A01
F04A01
A04A02
B04A02
C04A02
D04A02
E04A02
F04A02
A05A01
B05A01
C05A01
D05A01
E05A01
F05A01
A05A02
B05A02
C05A02
D05A02
E05A02
F05A02
A06A01
B06A01
C06A01
D06A01
E06A01
F06A01
A06A02
B06A02
C06A02
D06A02
E06A02
F06A02
A07A01
B07A01
C07A01
D07A01
E07A01
F07A01
A07A02
B07A02
C07A02
D07A02
E07A02
F07A02
A08A01
B08A01
C08A01
D08A01
E08A01
F08A01
A08A02
B08A02
C08A02
D08A02
E08A02
F08A02
A09A01
B09A01
C09A01
D09A01
E09A01
F09A01
A09A02
B09A02
C09A02
D09A02
E09A02
F09A02
A01U01
BULK
A01T01
A01S01
A01R01
A01Q01
A01B01
PICK
A01A01
In a normal warehouse layout as shown, if you were to pick by Bin Location, the sort would be by:
A01~09
B01~09
C01~09
D01~09
E01~09
F01~09
Vendor Connect Warehouse Manager

9. Laying Out Your Pick Area
Floor Layout Sequence Sort
Rack Levels and
Type
A01A01
B01A01
C01A01
D01A01
E01A01
F01A01
A01A02
B01A02
C01A02
D01A02
E01A02
F01A02
A02A01
B02A01
C02A01
D02A01
E02A01
F02A01
A02A02
B02A02
C02A02
D02A02
E02A02
F02A02
A03A01
B03A01
C03A01
D03A01
E03A01
F03A01
A03A02
B03A02
C03A02
D03A02
E03A02
F03A02
A04A01
B04A01
C04A01
D04A01
E04A01
F04A01
A04A02
B04A02
C04A02
D04A02
E04A02
F04A02
A05A01
B05A01
C05A01
D05A01
E05A01
F05A01
A05A02
B05A02
C05A02
D05A02
E05A02
F05A02
A06A01
B06A01
C06A01
D06A01
E06A01
F06A01
A06A02
B06A02
C06A02
D06A02
E06A02
F06A02
A07A01
B07A01
C07A01
D07A01
E07A01
F07A01
A07A02
B07A02
C07A02
D07A02
E07A02
F07A02
A08A01
B08A01
C08A01
D08A01
E08A01
F08A01
A08A02
B08A02
C08A02
D08A02
E08A02
F08A02
A09A01
B09A01
C09A01
D09A01
E09A01
F09A01
A09A02
B09A02
C09A02
D09A02
E09A02
F09A02
A01U01
BULK
A01T01
A01S01
A01R01
A01Q01
A01B01
PICK
A01A01
With this layout, you would want to sort by sequence, A01A01, B01A01 to B09A02 and return from C09A02, D09A02 to C01A01.
This bin numbering sequence is very flexible, starting all rows at numbering at one end makes it easy to train new staff, but more difficult sorting the picking path if you are using bin numbers only.
Sequence numbers also allow you to guide the picker in a path where he picks all full cartons first, then all of the loose item, this is useful for stacking full pallets picks.
Vendor Connect Warehouse Manager

10. Laying Out Your Pick Area
Future proof you warehouse layout, Start you first row at C or D, this allow you to add additional rows on in the future without having to change the existing numbering system, this is particularly useful if you are planning on moving warehouses at a later stage, start the first number at the closest point at the front of the warehouse even if there is no racking there, measure back to where the first rack starts and remove the number of potential bays and start the first bay number after that, this allows you to add additional bays after the layout without changing the whole numbering system.
Start your bulk bins level identifier at a letter higher than your pick bins, you might have your pick bins at A~F and your bulk bins from Q~.
Avoid using I or O as a bin or level identifier, it becomes difficult to differentiate between numbers and letters
If you are setting a picking path by sequence, I recommend incrementing by 10 for each bin, this allows you to change the sequence of some bins in the future without effecting the existing bins
Isle
Bay
Level
Bin
A~Z
01~99
Vendor Connect Warehouse Manager

11. Stock Control Procedures
The remaining slides are an overview of the Vendor Connect functions…
Vendor Connect Warehouse Manager

12. Vendor Connect Functions (RF terminal, PC and Server)
Specific scanning terminal functions.
Data secure on server. Client server architecture.
Specific PC functions.
Vendor Connect Warehouse Manager

13. Goods Receipt at the PC
The receipt entry screen allows you to enter the internal reference and the receipt type and the warehouse, then select the stock item and enter the receipt qty.
Vendor Connect Warehouse Manager

14. Goods Receipt on the Scanning Terminal
After scanning the receipt print or
entering the receipt number, you
are ready to start receipting
When the first item is scanned, the item details are displayed and the total and receipted quantities are displayed
On scanning of all items on the
Receipt, the system prompts you the
Receipt is complete
Note: Any item on the receipt can be scanned in any order, the items can be scanned as they are being removed from the container, any tare level or combination of tare levels can be used on receipting.
As the item have been receipted, they are in the receive bin location, they can be put away while the rest of the container is being un-packed
At the completion of receipting, an electronic file can be sent back to the accounting system to update stock on hand
Vendor Connect Warehouse Manager

15. Goods Receipt Report
A receipt report providing a reference for the in-bound goods is always available. The receipt entry can be used for Receipts or Returns.
Vendor Connect Warehouse Manager

16. Post Receipt PC Product Enquiry
From the PC or scanning terminal, a product or bin enquiry can be preformed, the product enquiry will show details of the product, the Tare Levels and the Location Stock In History, all transaction can been seen for the product.
Vendor Connect Warehouse Manager

17. Post Receipt PC Bin Enquiry
As well as the product enquiry, you can perform a bin enquiry. This is particularly useful for monitoring how much stock is left to put away.
Vendor Connect Warehouse Manager

18. Post Receipt PC Product Movement History
Receipt transaction is displayed in product movement history. History for all transaction types can be printed.
Vendor Connect Warehouse Manager

19. Put Away on the Scanning Terminal
4 options in Put Away menu.
Scan the item to put away, after scanning the item you can see the remaining bin quantity. When you have the desired quantity to put away, press enter.
After scanning the bin, the details are displayed of the stock movement.
Multiple items can be picked from the receive bin, then put away in pick face location.
Vendor Connect Warehouse Manager

20. Replenishment – Create Job at PC
Stock replenishment is the function to refill the pick face based on Minimum and Maximum pick face levels. The oldest bulk stock will be used for the replenishment based on SOH less allocated pick quantities. A job is created for the scanner to pick and refill.
Vendor Connect Warehouse Manager

21. Replenishment on the Scanning Terminal
The system will direct you to the first bin in the sequence of
Replenishments. Scan the bin to continue.
Scan the product displayed. At the completion of that product you will then be prompted to scan the next pick bin. If you want to put the first item away, Press the F7 key to put away.
The refill is the same as the pick. Scan the bin and scan the item. At the completion of that item put away, you will then be prompted to pick the next item. If that was the last item, the system will tell you that the job is complete.
Vendor Connect Warehouse Manager

22. Pick n Pack
The Job menu on the scanner allow you to enter or scan the desired job to pack
From the Job Menu, you can check what has been pack and the remaining balance left to pack, from this menu you would normally go into Packing
The Pack Run Menu allows you to create a new pack or open and existing pack, the Store ID is displayed and the pick count is displayed
Vendor Connect Warehouse Manager

23. Pick n Pack
The packing screen will guide you through the pick process, Displayed is Job Number Customer Order Number
Store ID
SSCC Number and either Suggested Pack Size or Remaining Volume
On filling of the Pack, a function key is press that closes the pack, the pack quantity is displayed for verification
After confirming the Closed Pack, you are returned to the Pack Run Menu, this allows you to either re-open another existing pack or create a new pack, note, the Next Store Count is decremented from what was in the first pack
Product Code
Description
Barcode of Level to Pick
Level=OUT, INN, PIC
TOT, total pack on order
PCK, Pack in current carton
BIN, Location to pick stock.
Vendor Connect Warehouse Manager

24. Pick n Pack
On Creating or re-opening the pack, the pick sequence is returned to the last un-picked item, note to TOT is on 3, this item was partially picked in the last carton
On scanning the last item in the pick, the system displays there is no more to pack, the carton count is displayed, the following screen will show you the item count on the last pack
After confirming the pack count, you are returned to the Job Menu, from this screen, we need to complete the job
At this stage, the system will sent back to the accounting system the pack information, allowing for invoicing
Vendor Connect Warehouse Manager

25. Stock Take
The system allows you carry out stock takes in a few different ways
Full Warehouse Stock take
The whole warehouse is counted, no picking can take place during the count. This is useful when first going to warehouse control as we get a full map of where the stock resides
Product Stock Take
Where you choose a product or a series of product to stock take, A scan job is created, staff will be guided by bin location to count the stock, normal picking can be carried out while this process is being carried out, the system bin quantity is capture when they scan the bin and the item, this is not displayed on the scanner, the count is entered and both values are stored for reconciliation later.
Considerations: you would want to have all stock receipted and put away before doing this process
Bin Stock Take
Where you can choose a bin or series of bin to count, this also can be done while normal picking is carried out, the system bin quantity is capture when they scan the bin and the item, this is not displayed on the scanner, the count is entered and both values are stored for reconciliation later.
Vendor Connect Warehouse Manager

26. Stock Take
From the Create Stock Take function, you can choose to load either products or bins, you can tag the selected items to stock take and transfer, on selecting process, the system expands out the selected product and create a stock take line for each location where the stock resides.
This is why you would want to have all received stock put away
Vendor Connect Warehouse Manager

27. RF Scanner Stock Take
After selecting the stock take job, it will prompt you to scan the first bin location
After scanning the bin location, you will be prompted to scan the product
After scanning the product for the first time, you can either scan each item in the bin, or enter the total quantity of the bin
Repeat the above process for all items in the stock take, after the last bin is counted, you will be prompted that the job is complete
Vendor Connect Warehouse Manager

28. Stock Take Verification
At the completion of the stock take, you can view and print the results before applying the changes to the stock levels
Vendor Connect Warehouse Manager

29. Stock Take Verification
Variation reports can be printed in both summary and detail, you may need to re-count some item due to variations, the count can be adjusted, when you are happy the final result, you can process the update, this will add or subtract stock from the locations.
If you are stock taking by bin and not product, if you see a variation on a product, you might want to do a full count on that product for all locations.
Vendor Connect Warehouse Manager

30. Stock Adjustment
Stock Adjustment are need to be made from time to time, you select the product, select the bin you need to adjust, enter the adjustment quantity, there needs to be a comment added before the transaction can be completed.
Vendor Connect Warehouse Manager

31. Stock Transfer
After selecting the stock transfer function on the scanner, you are prompted to scan the bin, then the product, you can either scan each item or enter the quantity
When you select to put away, you first scan the item, then you are prompted to scan the bin
After scanning the bin, you receive a confirmation of the screen of the transfer
Note: Multiple items can be picked before being put away, this is why you are prompted to scan the item again on putting away
Vendor Connect Warehouse Manager

32. Bin Maintenance
Bin Maintenance allow you clean up all empty bulk locations, a bulk location will be left empty when an order is picked from that location, all stock movements remove empty bulk locations.
You can generate report and export to excel (CSV) for empty locations in the warehouse or apply a filter to select specific location, this can be done for either pick or bulk, you can also export a report with all location stock
Vendor Connect Warehouse Manager

33. Product Maintenance
Product Maintenance allows you to setup Tare Levels, Stock Minimum and Maximum for Replenishment, create a pick face for a product, you can adjust quantities in hear, I prefer it is adjusted in stock adjustment, all transactions that are made in these screens are logged with the data before the change and after the change, with the user id attached
To adjust the product, select Maintenance
Vendor Connect Warehouse Manager

34. Product Maintenance Continued
Vendor Connect Warehouse Manager

35. Product Enquiry
Product enquiry is useful for the warehouse staff, as well as looking up the product and it’s history, you can also print Product and Tare Labels, you might choose for high volume items to create a pallet label to aid in the put away, stock transfer, stock take and picking orders
Vendor Connect Warehouse Manager

36. Production Orders
You can generate production order in the system, you first define the kit, you generate the Production order, there are 2 parts to a Production Order, first is a stock transfer, the warehouse is instructed of the raw materials to pick, they may be sent offsite, on return of the items, the warehouse has a finished goods receipt for the production order, at the completion of the receipt, the raw materials are removed from the production bin
Vendor Connect Warehouse Manager

37. Australian Locations
Paxar Corporation Pty Limited Paxar Corporation Pty Limited
61 Vore Street Hewittson Road
Silverwater NSW Elizabeth West SA 5113
Ph: (02) Ph: (08)
Fax: (02) Fax: (08)
Bld 67, 170 Forster Road Unit 2, 297 Great Eastern Highway
Mount Waverley Vic Belmont WA 6104
Ph: (03) Ph: (08)
Fax: (03) Fax: (08)
Paxar Corporation Pty Limited
Unit 1, 67 Colebard Street West
Acacia Ridge Qld 4110
Ph: (07)
Fax: (07)
Vendor Connect Warehouse Manager

38. Thank You
Korean Chamber of Commerce and Industry