1. Banner2000 Finance Chart of Accounts

2. Objectives Performance objective: Create, modify, and query Chart of Accounts Produce reports for Chart of Accounts Query financial data Produce financial reports

3. Objectives Task objectives: Explain the features, concepts and functional requirements of the Banner2000 Chart of Accounts module Discuss the data requirements for the Chart of Account module’s forms Perform Chart of Accounts validation activities Review the results of the Chart of Accounts validation activities

4. Overview FOAPAL information Account index Chart code Fund Organization Account Program Activity Location Financial Management Information

5. FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Account Index Code Entered on Account Index Code Maintenance Form (FTMACCI) Shortcut or alias Can “pop in” all or part of FOAPAL string Increases data entry accuracy

6. FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Chart Code Entered on Chart of Accounts Code Maintenance Form (FTMCOAS) One character (alphanumeric) Used for separate financial entities Transactions between Charts allowed Chart code can be automatically populated

7. FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Fund Code Entered on Fund Maintenance Form (FTMFUND) Up to six characters allowed Self-balancing set of accounts Shows ownership of cash or fund balance Can automatically populate other elements of Chart

8. Sample Fund Hierarchy 211421211422211423 Individual Funds Sub-Fund Group 211421211422 Sub-Fund Group 2105 - NIH 2110 - Nat Sci Found 2201- A Found 2212 - Kodak Sub-Fund Group 2100 - Fed RestrictedNon-Fed Restricted Fund Group 2000 - Restricted Funds 22143 - Kodak G 2212 - Kodak A

9. FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Organization Code Entered on Organization Maintenance Form (FTMORGN) Allows up to 8 levels of hierarchy Can automatically populate other elements of the Chart

10. Sample Org Hierarchy Dept Level 11001 - Econ11002 - History Dean Level 100 Bus School110 Arts 200 - Personnel 210 - Acctng VP Level 10 - VP HR20 - VP Finance Presidential Level 1 - President 11003 - Soc

11. FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Account Code Object code or sub-account Identifies type of account (asset, expenditure, etc.) Allows up to four levels of hierarchy Can use hierarchies for pooling budgets

12. Sample Account Hierarchy Account Level 4 61010 - Envelopes 61020 - Pens Account Level 3 6100 - Office Supplies 6200 - Computer Supplies 6300 - Computer Repair 6400 - Installation Account Level 2 6001- Supplies6002- Services Account Level 1 600 - Supplies/Svcs 61030 - Staplers

13. FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Program Code Functional classification of revenues/expenditures Defines NACUBO functions (Instruction, Research, etc.) Can cut across organization boundaries

14. Sample Program Hierarchy Program Level 4 2001 - Crim Justice Program Level 3 100 - Biology110 - Business 200 - Law 210 - Accounting Program Level 2 10 - Undergraduate20 - Graduate Program Level 1 1 - Instruction 2002 - Env Law

15. FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Activity Code Typically used to account for special projects or events Can cut across organization boundaries May be de-centrally maintained.

16. FOAPAL Information Account Index ChartFundOrgAccountProgramActivityLocation RequiredOptional Location Code Identifies physical locations Used in the Fixed Assets, Stores Inventory, and Research Accounting Modules

17. Sample Location Hierarchy 100221 SFA100222 SFB Location Level 5 Location Level 4 10021 TS 110022 TS 2 Location Level 3 1001 Lab11002 Lab2 2001- Station A 2002 - Station B Location Level 2 100 - Research Dept200 - Computer Lab Location Level 1 002 - East Campus 20021 PC1 20022 PC2

18. Financial Management Information Financial management of the Chart of Accounts Specify a financial manager Verify currency and installation control forms are designed for your Chart of Accounts

19. Summary Create, modify and query the Chart of Accounts Produce reports for the Chart of Accounts Query financial data Produce financial reports