1. EDT321EDT321 1 Summer Session File Structure File Types Naming and Storing Files Finding, Using, Copying, and Moving Files

2. EDT321EDT321 Summer Session 2 Project Files  Create  Name and Save  Locate  Store  Re-use or revise  Copy  Share (attach or upload)

3. EDT321EDT321 Summer Session 3 Creating  Each document is a FILE  Temporary until saved Name Extension Location Create Name Locate Store Re-use Copy Share

4. EDT321EDT321 Summer Session 4 Data Files  Different types of data files Text Graphics Database Sound Video  Saves student work Proprietary file formats Conversion utilities Create Name Locate Store Re-use Copy Share

5. EDT321EDT321 Summer Session 5 File Names  Descriptive Example: Mary 321 Word Project  Unique Revision: Mary 321 Word Project Rev Create Name Locate Store Re-use Copy Share

6. EDT321EDT321 Summer Session 6 Unique File Names Mary_321.doc mary 321.docMary 321.doc mary_321.doc mary321.docMary321.doc These are all unique file names

7. EDT321EDT321 Summer Session 7 Naming Rules  Microsoft Windows 95, 98, NT, XP up to 255 characters spaces and some punctuation Cannot use \ / : * ? “ |  Macintosh Up to 31 characters Cannot use : Create Name Locate Store Re-use Copy Share

8. EDT321EDT321 Summer Session 8 File Extensions  Codes for file type PCs add when saving Used by operating system  3 letters preceded by period (.) Example: research paper.doc Create Name Locate Store Re-use Copy Share CAUTION: PCs usually cannot open files without extensions. Don’t change or delete an extension unless you know what you are doing.

9. EDT321EDT321 Summer Session 9 File Extensions FILE TYPEEXTENSION TextTXT, DOC, PPT GraphicGIF, JPG, BMP, TIFF DatabaseXLS, WK4 SoundWAV, AVA ProgramCOM, SYS, EXE BackupBAK ConfigurationINI Create Name Locate Store Re-use Copy Share

10. EDT321EDT321 Summer Session 10 No extension listed Uncheck this box to see file extensions in My Computer or Windows Explorer Open My Computer, click on Tools, select Folder Options

11. EDT321EDT321 Summer Session 11 Locations for Files  Organizing Folders Sub folders  3 Locations External disk (floppy, jump drive, CD) Computer hard drive Network Create Name Locate Store Re-use Copy Share

12. EDT321EDT321 Summer Session 12 Files in Folders  Files are organized into folders  Folders are organized into directories  Directory structure Root Directory = disk name (e.g., C:\) Parent Directory = folder or file in the root directory Sub Directory = folder or file in the parent directory files directory Create Name Locate Store Re-use Copy Share

13. EDT321EDT321 Summer Session 13 Storage Locations  C:/ Local Computer  A:/ or B:/ Floppy drives  D:/, E:/, or F:/ Etc. external or internal CD Rom DVD Flash or jump drive  M:/, S:/, or T:/ Etc. Network Create Name Locate Store Re-use Copy Share

14. EDT321EDT321 Summer Session 14 Locating Mary’s File  Root Directory disk name (e.g., A:\)  Parent Directory  File in the parent directory  Floppy Disk = 321 321 Presentations 321 Handouts 321 Projects  Mary 321 Excel Project  Mary 321 Word Project Create Name Locate Store Re-use Copy Share

15. EDT321EDT321 Summer Session 15 My Computer  Windows Operating System My Computer on Desktop Select location for storing Open drive (double click) Create Name Locate Store Re-use Copy Share

16. EDT321EDT321 Summer Session 16 Create Name Locate Store Re-use Copy Share Hard Drive  The C:\ Drive Common hard drive designation The “root” directory Views of folders

17. EDT321EDT321 Summer Session 17 C:\ Details View  Folder information available Create Name Locate Store Re-use Copy Share

18. EDT321EDT321 Summer Session 18 C:\ Folder Details View Create Name Locate Store Re-use Copy Share Path name File Date File Type File Size Files in Palm Folder Folders in Palm Folder Parent Directory

19. EDT321EDT321 Summer Session 19 My Computer Features  Within My Computer Folders Open Move Copy and Paste Rename Print Delete Create Name Locate Store Re-use Copy Share

20. EDT321EDT321 Summer Session 20 Windows Explorer  Shows directory structure  Expand and collapse levels  Manipulate files Move Copy Rename Open Print Delete Create Name Locate Store Re-use Copy Share Start>All Programs>Accessories>Windows Explorer

21. EDT321EDT321 Summer Session 21 Windows Explorer View      Create Name Locate Store Re-use Copy Share

22. EDT321EDT321 Summer Session 22 Exercise Finish the Path for D = C:\ A C D B E Create Name Locate Store Re-use Copy Share File Name? = Root Directory? = File Type? = Parent Directory? = Sub Directory? =

23. EDT321EDT321 Summer Session 23 ASU Network Drive  Emma http://asu.edu/em ma/ AFS Manager Sub-Directories  Create own  Use www for class web site  M Drive Create Name Locate Store Re-use Copy Share

24. EDT321EDT321 Summer Session 24 AFS Manager  Explore the options here Create Name Locate Store Re-use Copy Share

25. EDT321EDT321 Summer Session 25 Store  “Save” or “Save as” from menu Select location Name file Select extension Click OK  Copy file to another location  CAUTION: do this often while working on a file. Create Name Locate Store Re-use Copy Share

26. EDT321EDT321 Summer Session 26 Re-use or Revise  Locate and open file Print Edit  Close or save Close as same file name Save as new file name Save in new location  Same or different name Create Name Locate Store Re-use Copy Share

27. EDT321EDT321 Summer Session 27 Copy or Share  Copy files Drag to a different disk Select file, choose copy from menu, and Paste in new location “Save as” in a new location  Share Provide on floppy disk Attach to email Post to AFS space, provide link to web site Create Name Locate Store Re-use Copy Share

28. EDT321EDT321 Summer Session 28 Summary  File Structure Creating and naming files Locating storage space for files Storing or saving files Re-using and revising files Copying and sharing files