1. Chapter 5 Collaborating on and Delivering a Presentation
Microsoft PowerPoint 2010
Chapter 5
Collaborating on and Delivering a Presentation

2. Objectives Combine slide shows
Accept and reject a reviewer’s proposed changes
Insert, modify, and delete comments
Reuse slides from an existing presentation
Capture part of a slide using screen clipping
Insert slide footer content
Collaborating on and Delivering a Presentation

3. Objectives Set slide and presentation resolution
Save a file as a PowerPoint show
Package a presentation for storage on a compact disc
Save a presentation in a previous PowerPoint format
Inspect and protect files
Annotate slide shows with a pen and highlighter
Collaborating on and Delivering a Presentation

4. Project – Presentation with Comments, Inserted Slides, and Protection
Collaborating on and Delivering a Presentation

5. General Project Guidelines
Develop a collaboration plan
Accept and evaluate criticism
Give constructive criticism
Use slide numbers to guide your speech
Determine the screen show ratio
Select an appropriate password
Collaborating on and Delivering a Presentation

6. Merging a Presentation
With one presentation active, display the Review tab
Click the Compare button (Review tab | Compare group) to display the Choose File to Merge with Current Presentation dialog box
Navigate to the location of the presentation you wish to merge, and click to select the file name
Click the Merge button to merge the presentations and display the Revisions task pane
Collaborating on and Delivering a Presentation

7. Merging a Presentation
Collaborating on and Delivering a Presentation

8. Printing Comments
Open the Backstage view and then click the Print tab to display the Print gallery
Click Full Page Slides to display the Print Layout gallery
If necessary, click Print Comments and Ink Markup to select this option
Click the Print button to print the six pages
Collaborating on and Delivering a Presentation

9. Printing Comments
Collaborating on and Delivering a Presentation

10. Previewing Presentation Changes
Click the Reviewing Pane button (Review tab | Compare group) to display the Revisions task pane. With Slide 1 displaying, click the Slides tab in the Revisions task pane to display a thumbnail of merged Slide 1
Click the check box above the thumbnail to view the proposed changes in the Slide pane
Click the check box again to reject the changes
Collaborating on and Delivering a Presentation

11. Previewing Presentation Changes
Collaborating on and Delivering a Presentation

12. Reviewing and Deleting Comments
Click the Details tab in the Revisions task pane to display the comment markers and the change markers in the Slide changes and Presentation changes areas
Click the first comment in the Slides changes area to display the comment
Read the comment and then click the Delete Comment button to delete the comment
Click the Next Comment button (Review tab | Comments group) to view the second comment
Collaborating on and Delivering a Presentation

13. Reviewing and Deleting Comments
Collaborating on and Delivering a Presentation

14. Reviewing, Accepting, and Rejecting Presentation Changes
Click the first presentation change marker to view an explanation of the proposed change
Click the Accept Change button (Review tab | Compare group) to accept the change
Collaborating on and Delivering a Presentation

15. Reviewing, Accepting, and Rejecting Slide Changes
Click the slide with the changes to display the box with the proposed changes
Click the All changes check box to preview all proposed changes to the slide
Remove the check mark from check boxes for changes you do not want to review
Collaborating on and Delivering a Presentation

16. Reviewing, Accepting, and Rejecting Slide Changes
Collaborating on and Delivering a Presentation

17. Rejecting a Slide Revision
Click the change marker on the slide thumbnail for the change to reject
Click the Reject Change button (Review tab | Compare group) to reject the change
Collaborating on and Delivering a Presentation

18. Inserting a Comment
Click the Insert Comment button, which displays as New Comment, (Review tab | Comments group) to open a comment box at the top of the slide
Type the comment text
Click anywhere outside the comment box to hide the text and lock in the comment
Collaborating on and Delivering a Presentation

19. Inserting a Comment
Collaborating on and Delivering a Presentation

20. Editing a Comment Click the comment marker on the slide
Click the Edit Comment button (Review tab | Comments group) to change the marker comment color and display your initials and name
Type the new text in the comment box
Collaborating on and Delivering a Presentation

21. Editing a Comment
Collaborating on and Delivering a Presentation

22. Ending the Review
Click the End Review button (Review tab | Compare group) to display the Microsoft PowerPoint dialog box
Click the Yes button (Microsoft PowerPoint dialog box) to apply the changes you accepted and discard the changes you rejected
Collaborating on and Delivering a Presentation

23. Ending the Review
Collaborating on and Delivering a Presentation

24. Reusing Slides from an Existing Presentations
Click the New Slide button arrow to display the layout gallery
Click Reuse Slides in the layout gallery to display the Reuse Slides task pane
Click the Browse button
Click Browse File to display the Browse dialog box
Navigate to the location containing the file to reuse, and then click to select the file
Click the Open button to display thumbnails of the slides in the Reuse Slides task pane
Collaborating on and Delivering a Presentation

25. Reusing Slides from an Existing Presentations
Click the thumbnails to insert into the presentation
Click the ‘Keep source formatting’ check box at the bottom of the Reuse Slides task pane to preserve the slide formatting
Click the Close button in the Reuse Slides task pane so that it no longer is displayed
Collaborating on and Delivering a Presentation

26. Reusing Slides from an Existing Presentations
Collaborating on and Delivering a Presentation

27. Capturing Part of a Screen Using Screen Clipping
Display the Insert tab and then click the Screenshot button (Insert tab | Images group) to display the Available Windows gallery
Click Screen Clipping (Available Windows gallery) to display the current presentation
When the white overlay displays, resize the rectangle to select the desired portion of the screen for the clipping
Release the mouse button to insert the snip
Collaborating on and Delivering a Presentation

28. Capturing Part of a Screen Using Screen Clipping
Collaborating on and Delivering a Presentation

29. Adding a Footer with Fixed Information
Click the Header & Footer button (Insert tab | Text group) to display the Header and Footer dialog box
If necessary, click the Slide tab to display the Slide sheet
Select which information to include on the slide
Click the Apply to All button to apply the footer to all slides
Collaborating on and Delivering a Presentation

30. Adding a Footer with Fixed Information
Collaborating on and Delivering a Presentation

31. Clearing Formatting and Applying an Artistic Effect
With a picture selected, click the Reset Picture button (Picture Tools Format tab | Adjust group) to remove all formatting from the picture
Click the Artistic Effects button (Picture Tools Format tab | Adjust group) to display the Artistic Effects gallery
Click the desired effect to apply
Collaborating on and Delivering a Presentation

32. Clearing Formatting and Applying an Artistic Effect
Collaborating on and Delivering a Presentation

33. Setting Slide Size
Display the Design tab and then click the Page Setup button (Design tab | Page Setup group) to display the Page Setup dialog box
Click the ‘Slides sized for’ box arrow to display the size list
Click the desired slide size setting
Click the OK button to change the slide size in the presentation
Collaborating on and Delivering a Presentation

34. Setting Slide Size
Collaborating on and Delivering a Presentation

35. Selecting Slide Show Resolution
Display the Slide Show tab and then click the Resolution box arrow (Slide Show tab | Monitors group) to display the Resolution list
Click the desired resolution to change the slide show resolution setting
Collaborating on and Delivering a Presentation

36. Selecting Slide Show Resolution
Collaborating on and Delivering a Presentation

37. Saving a File as a PowerPoint Show
Open the Backstage view, display the Save & Send tab, and then click Change File Type in the File Types area
Click PowerPoint Show in the Presentation File Types area
Click the Save As button below the Other File Types area to display the Save As dialog box
Type the desired file name in the File name text box
Click the Save button to save the presentation as a PowerPoint show
Collaborating on and Delivering a Presentation

38. Saving a File as a PowerPoint Show
Collaborating on and Delivering a Presentation

39. Saving a Slide as an Image
Open the Backstage view, display the Save & Send tab, and then click Change File Type in the File Types area
Click JPEG File Interchange Format in the Image File Types area
Click the Save As button to display the Save As dialog box
Type the desired file name in the File name text box
Click the Save button to display the Microsoft PowerPoint dialog box
Click the Current Slide Only button to only save the current slide as an image
Collaborating on and Delivering a Presentation

40. Saving a Slide as an Image
Collaborating on and Delivering a Presentation

41. Packing a Presentation for Storage on a CD or DVD
Insert a blank CD-R or DVD-R or a CD-RW or DVD-RW into your CD or DVD drive
Open the Backstage view, display the Save & Send tab, and then click Package Presentation for CD in the File Types area
Click the Package for CD button in the Package Presentation for CD area to display the Package for CD dialog box
Type the desired name in the Name the CD text box
Collaborating on and Delivering a Presentation

42. Packing a Presentation for Storage on a CD or DVD
Click the Copy to CD button to begin packaging the presentation files and to display the Microsoft PowerPoint dialog box
Click the No button to not include linked files and to display another Microsoft PowerPoint dialog box
Click the Continue button to continue copying the presentation to a CD without the comments added to the slides
Collaborating on and Delivering a Presentation

43. Packing a Presentation for Storage on a CD or DVD
When the files have been written, click the No button to not copy the files to another CD
Click the Close button to finish saving the presentation to a CD
Collaborating on and Delivering a Presentation

44. Packing a Presentation for Storage on a CD or DVD
Collaborating on and Delivering a Presentation

45. Saving a File in a Previous PowerPoint Format
Open the Backstage view, display the Save & Send tab, and then click Change File Type in the File Types area
Click PowerPoint 97–2003 Presentation in the Presentation File Types area
Click the Save As button to display the Save As dialog box
Type the desired file name in the File name text box
Collaborating on and Delivering a Presentation

46. Saving a File in a Previous PowerPoint Format
Click the Save button to save the presentation as a .ppt type and display the Microsoft PowerPoint Compatibility Checker
Click the Continue button to continue to save the presentation
Collaborating on and Delivering a Presentation

47. Saving a File in a Previous PowerPoint Format
Collaborating on and Delivering a Presentation

48. Identifying Presentation Features Not Supported by Previous Versions
Open the Backstage view and then click the Check for Issues button (Info tab | Prepare for Sharing area) to display the Prepare for Sharing menu
Click Check Compatibility to have PowerPoint examine the file and then, after a short period, display the Microsoft PowerPoint Compatibility Checker dialog box
In the Summary area, view the comments regarding the three features that are not supported by earlier versions of PowerPoint
Click the OK button to close the dialog box and return to the presentation
Collaborating on and Delivering a Presentation

49. Identifying Presentation Features Not Supported by Previous Versions
Collaborating on and Delivering a Presentation

50. Removing Inappropriate Information
Open the Backstage view and then click the Check for Issues button (Info tab | Prepare for Sharing area) to display the Prepare for Sharing menu
Click Inspect Document to display the Document Inspector dialog box
Click the Inspect button to check the document and display the inspection results
Click the Remove All button in the appropriate areas to remove the inappropriate information from the presentation
Click the Close button to close the dialog box
Collaborating on and Delivering a Presentation

51. Removing Inappropriate Information
Collaborating on and Delivering a Presentation

52. Setting a Password
With the Backstage view open and the Info tab displaying, click the Protect Presentation button (Info tab | Permissions area) menu to display the Permissions menu
Click Encrypt with Password to display the Encrypt Document dialog box
Type the desired password in the Password text box
Click the OK button to display the Confirm Password dialog box
Retype the password in the Reenter password text box
Click the OK button in the Confirm Password dialog box
Collaborating on and Delivering a Presentation

53. Setting a Password
Collaborating on and Delivering a Presentation

54. Marking a Presentation as Final
With the Backstage view open and the Info tab displaying, click Protect Presentation to display the Permissions menu
Click Mark as Final to display the Microsoft PowerPoint dialog box indicating that the presentation will be saved as a final document
Click the OK button to save the file and to display another Microsoft PowerPoint dialog box with information about a final version of a document and indicating that the presentation is final
Click the OK button to return to the Backstage view
Collaborating on and Delivering a Presentation

55. Marking a Presentation as Final
Collaborating on and Delivering a Presentation

56. Creating a Digital Signature and Adding It to a Document
With the Backstage view open and the Info tab displaying, click the Protect Presentation button (Info tab | Permissions area) to display the Permissions menu
Click Add a Digital Signature to display the Microsoft PowerPoint dialog box
Click the OK button to display the Get a Digital ID dialog box
Click ‘Create your own digital ID’
Collaborating on and Delivering a Presentation

57. Creating a Digital Signature and Adding It to a Document
Click the OK button to display the Create a Digital ID dialog box
Type the desired text for the digital ID in the appropriate text boxes
Click the Create button to display the Sign dialog box
Click the Sign button to display the Signature Confirmation dialog box
Click the OK button to close the Signature Confirmation dialog box and return to the Backstage view
Collaborating on and Delivering a Presentation

58. Creating a Digital Signature and Adding It to a Document
Collaborating on and Delivering a Presentation

59. Highlighting Items on a Slide
If the Slide Show toolbar is not visible, move the mouse pointer on the slide
Click the Pointer button on the Slide Show toolbar to display the shortcut menu
Click Highlighter and then drag the mouse over the portion of the slide to highlight
Collaborating on and Delivering a Presentation

60. Highlighting Items on a Slide
Collaborating on and Delivering a Presentation

61. Changing Ink Color
Click the Pointer button on the Slide Show toolbar and then click Pen on the shortcut menu
Click the Pointer button on the Slide Show toolbar and then point to Ink Color
Click the desired ink color
Drag the mouse around the slide
Collaborating on and Delivering a Presentation

62. Changing Ink Color
Collaborating on and Delivering a Presentation

63. Chapter Summary Combine slide shows
Accept and reject a reviewer’s proposed changes
Insert, modify, and delete comments
Reuse slides from an existing presentation
Capture part of a slide using screen clipping
Insert slide footer content
Collaborating on and Delivering a Presentation

64. Chapter Summary Set slide and presentation resolution
Save a file as a PowerPoint show
Package a presentation for storage on a compact disc
Save a presentation in a previous PowerPoint format
Inspect and protect files
Annotate slide shows with a pen and highlighter
Collaborating on and Delivering a Presentation

65. Microsoft PowerPoint 2010
Chapter 5 Complete