2. W rking with W rds Word Processing and Desktop Publishing o o

3.  2001 Prentice Hall5.2 The Word Processing Process –Entering text –Editing text –Formatting text and document layout What does it include?

4.  2001 Prentice Hall5.3 Entering Text Characters that you type appear on the screen Our life is frittered away by detail. An honest man has hardly need to count more than his ten fingers The characters are saved in main memory You must save your work periodically or you may lose it “I … cannot imagine now that I ever wrote with a typewriter.” Arthur C. Clarke

5.  2001 Prentice Hall5.4 Editing Text Editing is the process of rewriting and refining a document Text can be deleted, inserted, moved, copied, and searched

6.  2001 Prentice Hall5.5 Formatting Text Text formatting commands allow you to change the look of the document. You can change the format of: –Characters and lines –Paragraphs –Entire documents WYSIWYG “what you see is what you get”

7.  2001 Prentice Hall5.6 Formatting Characters Character size is measured in points, with one point equal to 1/72 inch. A 20 pts A 40 pts 80 pts 120 pts 200 pts A A A

8.  2001 Prentice Hall5.7 Formatting Characters A font is a size and style of typeface such as:

9.  2001 Prentice Hall5.8 Arial Formatting Characters Serif Fonts are embellished with fine lines at the ends of the main strokes like these fonts: Sans-serif Fonts have plain, clean lines like these:

10.  2001 Prentice Hall5.9 Formatting the Document –Style sheets –Headers, footers, margins –Multicolumn tables –Inserting multi-media –Footnoting and hyphenation –Corrections features –HTML conversion Changing the document formats include:

11.  2001 Prentice Hall5.10 Other Word Processor Tools Word Processing enhanced features:

12.  2001 Prentice Hall5.11 Spelling Checkers It’s up to you to decide what to do. Spell Checker flags words that do not match words in their dictionary: Ignore Change Add to Dictionary “It’s a darn poor mind that can only think of one way to spell a word.” Andrew Jackson

13.  2001 Prentice Hall5.12 Grammar and Style Checkers Grammar-and-style checking software analyzes each word in context, and offers suggestions for common grammatical errors and stylistic foibles.

14.  2001 Prentice Hall5.13 Synonym Finders The thesaurus is an invaluable tool for finding just the right word. Synonyms and Antonyms can be found in the thesaurus.

15.  2001 Prentice Hall5.14 Outliners and Idea Processors - Arranging information into levels - Rearranging ideas Outliners/Idea processors are effective when: - Hiding and revealing levels of detail - Used by visual thinkers

16.  2001 Prentice Hall5.15 Form Letters  Enter names in a database  Create a form letter  Merge the two together Mail merge allows word processors to produce personalized letters and labels.

17.  2001 Prentice Hall5.16 Collaborative Writing Tools Groupware is software designed to be used by a workgroup. –It often allows documents to be shared –It can keep track of a document’s history and editing changes –In MS Word see the reviewing tools

18.  2001 Prentice Hall5.17 Other Word Processor Tools Spelling Checkers Synonym Finders Grammar and Style Checkers Word Processing enhanced features include:

19.  2001 Prentice Hall5.18 The Desktop Publishing Story –Writing text –Editing text –Producing drawings and other graphics –Designing a basic format Desktop publishing includes:

20.  2001 Prentice Hall5.19 What Is Desktop Publishing? –Arranging text and graphics on pages –Typesetting and printing pages –Binding pages into a finished publication. Desktop publishing includes:

21.  2001 Prentice Hall5.20 Desktop Publishing

22.  2001 Prentice Hall5.21 Desktop Publishing Tools Scanner Some of the desktop publishing tools include: Software such as: –QuarkXpress –Adobe PageMaker –Adobe InDesign High resolution printer

23.  2001 Prentice Hall5.22 Editor Program  Windows: Notepad  Macintosh: Simpletext  Unix: emacs Programs that ONLY edit text--- No formatting!! Examples:

24.  2001 Prentice Hall5.23 Editor Program Creates a “text” file Windows file extension is.txt

25.  2001 Prentice Hall5.24 Editing/formatting Programs Editor Simple word processor Simpler, cheaper E.g. Appleworks, Microsoft Works Professional word processors MS Word Corel Word Perfect

26.  2001 Prentice Hall5.25 Rich Text format Text with only some formatting retained Used to transfer files to a different word processor Windows file extension is.rtf

27.  2001 Prentice Hall5.26 Adobe Acrobat Portable document format (PDF) Displays documents same on screen as on paper On any computer! Windows file extension is.pdf Acrobat Reader on most computers