1. Basic Application Software Chapter 3

2. CE06_PP03-2 Basic Applications Called general-purpose or productivity applications Common types Word processors Spreadsheets Database management systems Presentation graphics Page 60 Return

3. CE06_PP03-3 Common Features Graphical User Interface (GUI) Windows Menus Toolbars Help Page 60

4. CE06_PP03-4 Toolbars Commonly used commands Contain shortcuts Most common Standard Formatting Page 60 OpenSavePrint Standard 

5. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 5 Word Processors and Other Word Tools Working with a word processor involves several steps:  Entering text  Editing text  Formatting the document  Proofreading the document  Saving the document on disk  Printing the document © 2006 Prentice-Hall, Inc.

6. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 6 Word Processors and Other Word Tools  Formatting commands  Formatting characters  Measured by point size (one point = 1/72 inch)  A font is a size and style of typeface  Serif fonts have serifs or fine lines at the ends of each character  Monospaced fonts and proportionally spaced fonts © 2006 Prentice-Hall, Inc. A 20 pts A 40 pts 80 pts 120 pts A A A 200 pts Bradley Hand ITC Arial

7. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 7 Word Processors and Other Word Tools  Formatting paragraphs involves:  Margin settings  Line spacing  Indents  Tabs  Justification © 2006 Prentice-Hall, Inc.

8. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 8 Word Processors and Other Word Tools  Formatting the document  Style sheets  Headers and footers  Multiple variable-width columns  Graphics  Automatic editing features  Hidden comments  Table of contents and indexes  Coaching and help features (sometimes called wizards)  Conversion to HTML for Web publishing © 2006 Prentice-Hall, Inc.

9. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 9 Word Processors and Other Word Tools Synonym Finders  A computerized thesaurus can provide instantaneous feedback for synonyms and antonyms © 2006 Prentice-Hall, Inc.

10. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 10 Word Processors and Other Word Tools Spelling Checkers  Compare words in your document with words in a disk-based dictionary  Words might be flagged, but you make the decision to ignore or change the spelling © 2006 Prentice-Hall, Inc.

11. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 11 Word Processors and Other Word Tools Form Letter Generators  Mail merge capabilities produce personalized form letters  Create a database with names  Create a form letter  Merge the database with the form letter to create a personalized letter  Incorporate custom paragraphs based on the recipient’s personal data  Makes each letter look as if it were individually written © 2006 Prentice-Hall, Inc.

12. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 12 Word Processors and Other Word Tools Collaborative Writing Tools  Groupware: software designed to be used by a workgroup  Provides for collaborative writing and editing  Tracks changes and identifies by the originator’s name  Compares document versions and highlights differences in documents © 2006 Prentice-Hall, Inc.

13. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 13 The Desktop Publishing Story What Is Desktop Publishing? The process of producing a book, magazine, or other publication includes several steps:  Writing text  Editing text © 2006 Prentice-Hall, Inc.

14. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 14 The Spreadsheet: Software for Simulation and Speculation The Malleable Matrix The spreadsheet consists of:  Cells (the intersection of a row and column)  Addresses (column letter and row number, e.g., A1, C12) © 2006 Prentice-Hall, Inc. Cell A1 Cell C12

15. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 15 The Spreadsheet: Software for Simulation and Speculation Spreadsheets can contain: Values, such as numbers and dates  Labels, such as column and report headings, that explain what the values mean © 2006 Prentice-Hall, Inc.

16. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 16 The Spreadsheet: Software for Simulation and Speculation  Formulas allow you to create instructions using mathematical expressions and commands © 2006 Prentice-Hall, Inc. + (plus) - (minus) *(multiplication) / (division) Sum Average

17. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 17 The Spreadsheet: Software for Simulation and Speculation  Formulas can be:  Relative, so they refer to different cells when they are copied  Absolute, so the formula references never change when they are copied © 2006 Prentice-Hall, Inc. When the formula in column B is copied to column C, it changes relative to the new column

18. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 18 The Spreadsheet: Software for Simulation and Speculation  Automatic recalculation  Any time a change is entered into the spreadsheet, all data related to the change automatically updates © 2006 Prentice-Hall, Inc. When a value is entered in column E or F the value of the related formula in column G is automatically updated

19. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 19 The Spreadsheet: Software for Simulation and Speculation  Functions (e.g., SUM, AVG, SQRT) automate complex calculations  Macros store keystrokes and commands so they can be played back automatically  Templates offer ready-to-use worksheets with labels and formulas already entered © 2006 Prentice-Hall, Inc.

20. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 20 The Spreadsheet: Software for Simulation and Speculation Spreadsheet Graphics: From Digits to Drawings  Charts allow you to turn numbers into visual data  Pie charts (show relative proportions to the whole)  Line charts (show trends or relationships over time) © 2006 Prentice-Hall, Inc.

21. CE06_PP03-21 Web-Based Applications Access to applications stored on Web sites Application service providers (ASP) Special sites Allows access to Web-based applications Page 61

22. CE06_PP03-22 Database Management Systems DBMS A collection of related data Sets up a structure for data storage Database programs Microsoft Access Corel Paradox Lotus Approach Page 72

23. CE06_PP03-23 Database Features Tables Records Fields Record sorting Queries Forms Reports Page 72

24. CE06_PP03-24 Creating a Database Page 73

25. CE06_PP03-25 Creating a Query Page 74

26. CE06_PP03-26 Presentation Graphics Programs that create visually interesting presentations Presentation programs Microsoft PowerPoint Corel Presentations Lotus Freelance Graphics Page 75

27. CE06_PP03-27 Presentation Graphics Features Slides Design templates Special effects AutoContent wizard Page 75

28. CE06_PP03-28 Creating a Presentation Page 76