1. Statewide Digitization and the FCLA Digital Archive Priscilla Caplan, Florida Center for Library Automation Statewide Digitization Planners Meeting OCLC, October 2005

2. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 What is Digital Preservation?  Digital preservation = steps to ensure digital materials remain usable over the long-term  Digital preservation NOT = digitization for preservation

3. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 Integrity Viability Renderability Preservation Pyramid Description Secure storage Media management Availability Identity Capture Selection Understandability Authenticity Format strategies (migration, emulation..) Authentication Documentation

4. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 Digital preservation collaboratives  Most collaborative activity in Europe  National Digital Information Infrastructure and Preservation Program (NDIIPP)  Some statewide initiatives addressing preservation  University library consortia

5. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 State Universities FCLA

6. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 Characteristics of Producers  Universities are distributed throughout the state  Libraries use many systems for digital content, e.g. Ex Libris DigiTool CONTENTdm Institutional repositories  Universities produce content in many ways, e.g. Library digitization projects Electronic Theses and Dissertations Scholarly e-journals Departmental publishing (websites, newsletters, etc.)  Producers want control of their content and its presentation  Rarely possible to control or limit formats used

7. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 Characteristics of the FCLA Digital Archive  Preservation repository only – not for data entry, publishing, discovery, end-user access...  Bilateral Agreement with each Producer (library) specifies what will be archived by “project” and file format  Producers create Submission Information Packages (SIP) in specified format  Producers can request dissemination of the content they provided – “Dark Archive” has no online realtime access  Shared responsibility for preservation: Producers select, describe, submit and need to know when to request FDA guarantees availability of original submission and of usable version

8. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 Format treatment  Treatment based on background reports and action plans  Recognized formats can get full preservation treatment  Files are localized, normalized, migrated as appropriate for format  AIFF 1.3  AIFF-C 1.0  JFIF 1.02  PDF 1.2 – 1.6  Plain text  TIFF 5.0, 6.0  WAVE  XML 1.0  XML DTD 1.0  JPEG2000 JP2, JPX  AVI

9. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005

10. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 DAITSS is the software used by the FDA

11. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 DAITSS application  Developed for the FCLA Digital Archive  Based on OAIS functional model  Designed to be usable in other contexts – customer tables, configuration tables, storage interface  Allows for charging (although we don’t)  Designed to be distributed as Open Source  Could be back end to Institutional Repository or other system  Designed to implement active preservation strategies: validation, localization, normalization, forward migration  Designed to ensure integrity, authenticity, viability, renderability

12. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 OAIS Functional Architecture

13. DAITSS Functional Architecture Ingest SIP AIP Storage management Access DIP Reporting Mgmt DB LIBRARYLIBRARY LIBRARYLIBRARY

14. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 Training needs  Overview of digital preservation: preservation pyramid, OAIS, trusted digital repositories  Institutional decisions: what to preserve, what to recreate?  Policies and major technical features of the FCLA Digital Archive  Specific instruction: how to submit materials, how to interpret reports and errors,...

15. Statewide Digitization & FCLA Digital Archive Statewide Digitization Projects Planners Conference, October 2005 For more information http://www.fcla.edu/digitalArchive/ pcaplan@ufl.edu