1. EU/UNDP Community Based Approach to Local Development Project
Project is financed by European Commission
Project is co-financed
and implemented by UNDP
Regional Seminar on
EU/UNDP Community Based Approach
to Local Development Project

2. Subject of Deliberation and Discussion
Need for Community Participation in Local Development
CBA-Project: Genesis, Legal Framework, Characteristics
CBA Project: Objective, Implementation Strategy, Coordination and Results
CBA-Project: Implementation & Workplan 2008
Terms of Partnership
- for oblast level
- for rayon level
Action Plan for Activity in the Oblast

3. Part – I
Community Based Development: A Need for Sustainable Development at Local Level

4. Local Development: Puzzle and Potential Solution
Sea gap between demand and supply of public services
Various actors of local development (citizens, elected bodies at local/regional level; government bodies at regional level, private sector, NGOs, international donors, …)
All want to see maximum development, but cannot make it
All have insufficient resources
What if we join all these forces together?
This leads to Local Agenda 21 (1992) and Johannesburg Declaration (2002)
Recommendations of these ‘world summits’ based on global successful experiences.

5. Relevant Recommendations for Sustainable Development at Local Level
Local Agenda 21:
Local-government-led, community-wide and participatory effort to attain sustainable well-being in the local jurisdiction or area. This requires integration of planning and action across economic, social and environmental spheres.
Johannesburg Declaration # 168, 167, 165, 164
Partnership of government/non-government sectors
Involvement of local government
Community participation from planning to policy
Councils of stakeholders at local/regional/ national level

6. Area Based Development Approach for Partnership
Promoted by UNDP Ukraine
In line with recommendation of Local Agenda 21 and Johannesburg Declaration
It ensures that the people (local communities), civil society institutions, private sectors, local government, regional/national authorities and other stakeholders decide, manage and sustain development issues together, in an environment of partnership, accountability, transparency and equity
It aims to achieve full coverage in terms of sector, gender, deprivation and geographical area, and ultimately builds a sound basis for governance – and make life better for everybody in the community
It uses community mobilisation tool

7. Community Mobilization
A tool for changing the mind set of people to help themselves through collective action.
In a broader sense it means: Organising people living in the same community with a specific purpose. For example, Purpose in context of CBA Project could be (a) strengthening participatory governance and (b) improving public service delivery at local level
There is a concept of ‘Process’ leading to a ‘Product’ that is desired by the target population
Community – Set of people living in the same territory and facing the same development challenges (example – a multi-apartment building, a street, a micro-rayon, a village/settlement etc.)

8. Part – II Community-Based Approach to Local Development (CBA) Project:
Genesis, Legal Framework,
Characteristics

9. Genesis: UNDP Experience
Successful experience of UNDP projects on community based approach:
Crimea integration & development programme
Chernobyl Recovery & Development Programme
Municipal Governance & Sustainable Development Programme
Together, these projects are operational in 13 Oblasts and ARC; 31 rayons; 22 municipalities; 460 villages/settlements of Ukraine
1100 Community organizations formed in participation of … men and … women;
Community organisations have implemented 685 projects A total of 450,000 citizens have benefited from the Project
Area-based development approach has proven to be effective and economical way of achieving social goals in a decentralised manner

10. Genesis: EU Experience
Experience of European Commission’s projects on pilot models for sustainable regional and local development and others
Inadequacy of the standard top-down approach in tackling quickly and effectively immediate poor population’s social needs
Need for synchronisation of actions with future European Commission’s initiatives (establishment of the Regional Sustainable Development Fund)

11. Legal Framework
Tacis National Action Programme 2006 for Ukraine, mutually approved by the European Commission and the Government of Ukraine
The Project meets the priorities of the Ukraine-EU Action Plan on civil society development, social integration strengthening and local development;
Agreement (1992) between UN and the Government of Ukraine
UN Development Programme Action Plan ( ) in Ukraine
Agreement (4th September 2007) between the European Commission and UNDP on Project co-financing and implementation

12. Project’s Key Characteristics
Duration: 3.5 years (Starting September 2007)
Location: all oblasts of Ukraine and the Autonomous Republic of Crimea;
Target Group: village communities, urban villages and towns with population less than 10 thousand people;
Other Beneficiaries: Village Councils/City Councils; Rayon authorities; Oblast authorities; National Government
Coverage: not less than 1,000 residential areas in 200 pilot rayons; not less than 80% of households in selected residential areas

13. Project’s Key Characteristics
Budget :
Euro million, including:
Euro 12.0 mln. (90%): EC’s contribution
Euro 1.32 mln. (10%): UNDP’s contribution
64% resource attributed to finance community projects
Implementing Agency: UNDP in cooperation with local, regional, national partners

14. Part – III
Community-Based Approach to Local Development (CBA) Project:
Objective, Implementation Strategy,
Coordination and Results

15. CBA Project: Objectives
Objective: To Create an enabling environment for long-term self-sustaining social, economic and environmental development at local level
Specific Objectives:
To improve living condition in rural and (semi) urban communities;
Demonstrate effective participatory local governance and decentralised management mechanism;
Enhance relevant professional skills and knowledge of community organisations and local authorities;
Improve institutional capacities of community organisations and local authorities to manage participatory local development process;
Promote participatory approach to local development across the country

16. Implementation Strategy
CBA Project:
Implementation Strategy
Establishing support structures for participatory decision-making and monitoring
Local Level: Community Organisations (taking a legal shape of (a) Association of Co-owners of Multi-apartment Buildings, (b) Body of Self-organisation of Population, (c) NGO, (d) Cooperative (e) any other legal form capable of owning and maintaining the project result
Rayon Level: Local Development Forum
Oblast Level: Oblast Coordination Council
National Level: Project Steering Committee

17. Implementation Strategy
CBA Project:
Implementation Strategy
Establishing mechanism of participatory planning and joint community financing
Building capacity, through training and seed grants, for undertaking sustainable local development initiatives on basic needs
Linking grassroots with policy arena through experience documentation & dissemination

18. Priority Areas Health Energy Environment Water management
Local transport
Local health posts
Energy saving measures,
Promotion of renewable energy sources,
Gas supply etc
Utilization of wastes,
Sewage and drainage,
Greenery,
Pesticide inactivation etc
Drinking water,
Micro-irrigation etc
Overcoming commuting and transportation problems for school children in rural areas

19. The Results
Self-organisation skills are developed within participating communities (1,000 at least);
At least 1,175 community initiatives are implemented through co-financing from the project, community residents, national and local budgets;
Worked out mechanisms of community-based planning in 200 pilot rayons;
Good practice systematized and disseminated among communities, local/regional/national stakeholders

20. Part – III
Community-Based Approach to Local Development (CBA) Project:
Implementation and Workplan 2008

21. Implementation Process
at Local Level SN
Activity 1
Raise awareness about the Project-oblast/rayon level 2
Select 8 partner rayons and sign partnership agreement 3
Select 5 target communities (VC/TC/settlement/building/...)/Rayon 4
Mobilise communities. Form community organisations (COs) 5
Train COs and local authorities. 6
Register COs 7
Form ‘Oblast Coordination Council’ and ‘Local Development Forum’ 8
Hold participatory planning. Integrate local priorities with regional plan 9
Identify community projects to be supported. Secure funding 10
Project proposal preparation, appraisal, approval 11
Signing Agreement with COs, resource delivery and implementation 12
Implementation monitoring, supervision and reporting 13
Project commissioning, handover. Establishing mechanism of O & M 14
Disseminating experience for wider awareness

22. Community Project Planning and Approval Procedure
Project proposal evaluation commission
Agreement between the PROJECT and community
Approval
Local Development Forum
Project proposal
Rayon
Recommendation
Approval
Project incorporation into the local development plan
Project proposal
Village/town council
CO Association
Local Community CO CO CO CO
5 Projects per pilot rayon i.e. 1 project for each community (VC/CC/CO)

23. Community Project Funding Procedure
50%
50%
Max. $ 10,000
Not less than 5%
Not more than 45%
CBA
Project
Community
Organisation or
CO-
Association
Oblast
Bodies
Report
Rayon
Bodies
3rd Advance 10%
Report
Village/City
Council
2nd Advance 70%
Report
Private
Sector
1st Advance 20%
NGO/
Others
Cash/Kind
Cash/Kind
Cash/Kind
Tendering will be done at local/regional level as necessary
Quality supervision and output assessment will be carried out at all stages

24. Project Coordination & Implementation Mechanism
To advise and provide guidance on project implementation, including monitoring timely delivery of resources in accordance with the work plan.
National
Relevant ministries, NGOs, Associations
Project Steering Committee
Project Management Unit
To assist in -
Project implementation
Involvement of national partners
Awareness of regional & local govt.
National strategy and policy dev.
Oblast
(Heads - OC/OSA, key deptartments)
Oblast Coordination Council
Oblast Implementation Unit/ Community Resource Centre
Rayon
(Heads -RSA, RC, departments.)
To assist in –
Decentralised planning process
Review & recommend CO-plans for funding
Monitor project implementation & trouble shooting
Local Development Forum
Local
VC/CC/COs
(heads)
NGO
Business
Project is represented at each coordination level

25. CBA – Project: Draft Organogram
Steering
Committee
Project Board
(EU, UNDP, ….)
Oblast Council/
Oblast S A
Project
Assurance
Project
Manager
Rayon Council/
Rayon S A
Community Development Unit
CDS -2, Engineer - 2
Communication
Unit (1)
Project
Support Unit
(5)
24 Oblast + ARC
Implementation Units
1 Focal Point from
each RSA
1 Focal Point from OSA
2 community mobilisation officer,
1 OIU Finance Assistant for each 4 oblasts
1 driver

26. Project Implementation Plan for 2008SN
Activity
Deadline 1
Conducting regional seminar
Mid April 2
Signing Partnership Agreement with OSA/OC
End April 3
Signing Partnership Agreement with selected rayons
March - June 4
Establishing Oblast Implementation Units
March - May 5
Selection of Village/City Councils
April - June 6
Forming Oblast Coordination Council
May - June 7
Selection of local communities 8
CO-formation and capacity building
July – Nov. 9
Forming Local Development Forum
July - Aug 10
Community planning, project approval
July -Sept 11
Funding, implementation, monitoring
Aug – Dec.

27. Community-Based Approach to Local Development (CBA) Project:
Part – V
Community-Based Approach to Local Development (CBA) Project:
Terms of Partnership

28. Rayon Selection Criteria
Poverty level
Access to water supply (No. of VCs/CCs without access to water supply and/or quality of water supplied)
Access to primary medical assistance services (No. of VCs/CCs without access to primary medical assistance services, current status of village first aid station network)
Environmental situation
Energy loss/energy saving potential (Need to improve communal infrastructure)

29. Rayon Selection Criteria
School accessibility in context of local transport (No. of children in need of bus transportation to schools)
Willingness to provide organisational, financial and technical support (deputation of focal point, tenders, assistance in commissioning & transfer of completed projects etc.)
Guarantee of community initiative co-financing from the central and local budgets
Potential for showing demonstration performance
Prior experience on implementing/supporting community based development approach

30. Rayon Selection Procedure and Partnership
Application
Assessment
Partnership
Selection
Rayon State Administration will send application to Project office in Kyiv, in specified format
Project office will analyse all applications and rank them
Rayon selection committee (UNDP, EU, oblast SA, association of local governments) will select first 8 rayons for partnership and alternative rayons for substitution
Tripartite partnership agreement will be signed between UNDP and rayon authority (RC & RSA). Alternatively, bilateral agreement may be signed between UNDP and RSA upon resolution of the Regional Council

31. Terms of Partnership: Oblast & Project
Oblast Authority
To provide staffs and logistics for the Oblast Implementation Unit
To provide office premises and focal person for day to day activity of the project
To provide technical support for building capacity of local communities
To assist in development and registration of community organizations
To provide technical support for building institutional capacity of local authorities and local councils
To provide organizational, technical, financial and material support to joint community projects, as possible
To provide seed grant for community projects as a part of joint funding
To facilitate formation of ‘Oblast Coordination Council’ , chair it and keep it functional

32. Terms of Partnership: Oblast & Project
To make available, as appropriate, advisory support in the area of governance and socio/econ/env. dev.
To motivate and familiarize rayon bodies, local councils, NGOs, national bodies about the approach
To support in elaboration of the regional development plan through participatory and decentralized planning process
To support in selection of rayons for piloting the project
To assist in local/national policy formation based on experience of the Project

33. Terms of Partnership: Rayon & Project
Rayon Authority
To support in mobilising and organising members of target communities
To provide focal person for day to day activity of the project including implementation monitoring
To provide technical support for building capacity of local communities
To assist in development and registration of community organizations
To provide technical support for building institutional capacity of rayon authorities and local councils
To provide organizational, technical, financial and material support to joint community projects
To provide seed grant for community projects as a part of joint funding
To ensure formation, chairing and functioning of ‘Local Development Forum’

34. Terms of Partnership: Rayon & Project
To make available, as appropriate, advisory support in the area of governance and socio/econ/environmental development
To assist in participatory planning and incorporate community plans into Rayon’s Plan
To provide support in elaboration of the rayon development plan through participatory and decentralized planning process
To facilitate project commissioning & handover and support beneficiary communities to establish operation and maintenance mechanism
Attract resources from the international community for realisation of joint projects
To provide land, space and premises (free of charge) for the implementation of relevant technical assistance projects

35. Community-Based Approach to Local Development (CBA) Project:
Part – VI
Community-Based Approach to Local Development (CBA) Project:
Annex Materials

36. Details on Project Steering Committee
Main Partners:
Ministry of Economy
Ministry of Ministry of Architecture and Regional Development,
Ministry of Communal Services,
Ministry of Transport,
Ministry of Health,
Ministry of Social Policy,
Ministry of Environment,
Ministry of Fuel and Energy,
State Committee for Energy Conservation),
the State Secretary (President’s Office) in charge of monitoring social services and regional policy,
the relevant parliamentary committees (regional policy and local self government, health, energy, environment, social policy, etc)
Foundation for local self government of Ukraine under President of Ukraine
Ukrainian Association of Local and Regional Authorities
EU, UNDP and other donors

37. Details on Oblast Coordination Council
Composition of OCC
Head/Deputy Head of Oblast State Administration
Deputy head of oblast council
Chairpersons of Local Development Forums in the oblast
Key departments of oblast state administration
Selected NGOs and businesses
Selected village council and city council heads (from beneficiaries)
Selected CO-chairpersons from the beneficiaries
Representative of UNDP-funded projects in the oblast
Functions of OCC
Coordination of Project financing and implementation according to priorities of social, economic, environmental development of Ukraine
Assistance to involvement and participation of national partners
Ensuring proper awareness of regional and local governments
Strategic advice on Project implementation
Assistance to use of Project outputs for national strategy and policy development

38. Details on Local Development Forum
Objective of LDF
To assure social, environmental and economic development by joint planning and decision making with participation of local communities, and via more efficient allocation of financial resources
To assist decentralised planning and democratic governance at the regional level
Composition of LDF
Head of rayon state administration
Head of rayon council
Head of village/town council of pilot communities
Head of respective rayon administration units
Oblast government official representatives
Head of community organisations formed by IWG
Incidental/other participants (to be invited on an as-necessary basis)
Commercial banks representative
Municipal utility company representatives
Other organisations

39. Functions of LDF
Coordination of Project implementation at the rayon level;
Presentation of plans and strategies of location and rayon development;
Agreement on plans of community, location and rayon development plans;
Identifying rayon development priorities;
Discussion and elimination of issues arising in the process of Project implementation;
Development of plans of technical and financial resource attraction for implementation of community initiatives

40. Functions of Contact Person from Oblast/Rayon Administration
Assist in mobilizing local communities;
Work with CO members to initiate social and economic/environmental development strategies in community sites of particular region.
Work to expand partnerships and cooperation between COs and levels of government (VC/CC/rayon/oblast) of particular region for community plan integration into higher level of development planning in the region
Assist in resource mobilisation (allocation of local budgets) and implementation of community projects. Support in handover and transfer of the completed projects
Support in activities of Oblast Coordination Council/ Local Development Forum

41. Slide topic title here, Myriad bold Align at left
Assist in organizing special events on UN days and key EU/UNDP thematic events applicable to the region;
Assist in organizing donor visits, provide services of donor guide during donor visits and events;
Support publicity of project activities in local/regional/national media in cooperation with communication staff of the project and local authorities;
Participate in training and knowledge exchange exercises
Performs other functions and duties as required by project management team

42. Thank you!