1. Typical Software Documents with an emphasis on writing proposals

2. Technical Writing Will you do much professional writing? What type of writing does a technical person create?

3. Tech Documents o' Plenty Project Proposal Statement of Work Software Project Management Plan System Requirements Specification System Design

4. Request for Proposals RFP = Request for Proposals most government business is done this way  many companies exist solely to respond to government RFPs some companies also solicit work via RFPs  eg addition to Thurmond Building

5. NSF Proposal Format Cover Sheet title dates and total amount requested signatures Project Summary one page max "intellectual merit" and "broader impact" Table of Contents Project Description 15 page max also includes results from prior support References Cited Biographical Sketches Budget

6. Possible Format of a Business Proposal 1. Executive Summary 2. Statement of Work 3. Management Plan 4. Corporate Qualifications 5. Staffing Plan 6. Pricing and Contract Requirements

7. Good Proposals Be clear!!!  Don't assume the reader will figure out the details.  State the obvious. Be complete.  Know what the reader wants to know and provide that information.

8. The Need to be Clear

9. Statement of Work The usual written agreement before any work has started or any contract has been signed. Usually created by the software company. Always fairly short. "A SOW should specify in clear, understandable terms the work to be done in developing or producing the goods to be delivered or services to be performed by a contractor. A SOW defines (either directly or by reference to other documents) all non-specification requirements for contractor effort."

10. SOW Format – example STATEMENT OF WORK 1. GENERAL. The Bureau of Reclamation has a requirement for … 2. BACKGROUND. 3. WORK TO BE PERFORMED BY CONTRACTOR. 4. GOVERNMENT-FURNISHED MATERIALS/SERVICES. 5. SUMMARY OF DELIVERABLE. 6. PROJECT COMPLETION/DELIVERY SCHEDULE 6.1 REVIEW OF DELIVERABLES. 6.2 ACCEPTANCE OF DELIVERABLES. 7. CONTRACTOR PAYMENT SCHEDULE 8. TECHNICAL COORDINATION 9. ADDRESS FOR DELIVERABLES

11. Software Project Management Plan Goal Statement Process Model  management and technical Organization Timetable and Deliverables  sub-tasks Budget

12. IEEE 1058 Standard for SPMP 1. Introduction 1.1 Project overview 1.2 Project deliverables 1.3 Evolution of the SPMP 1.4 Reference materials 1.5 Definitions and acronyms 2. Project organization 2.1 Process model 2.2 Organizational structure 2.3 Organizational boundaries and interfaces 2.4 Project responsibilities 3. Managerial process 3.1 Managerial objectives & priorities 3.2 Assumptions, dependencies & constraints 3.3 Risk management 3.4 Monitoring & controlling mechanisms 3.5 Staffing plan 4. Technical process 4.1 Methods, tools & techniques 4.2 Software documentation 4.3 Project support functions 5. Work packages, schedule & budget 5.1 Work packages 5.2 Dependencies 5.3 Resource requirements 5.4 Budget & resource allocation 5.5 Schedule

13. System Requirements Specification  Describes What to build, not How according to IEEE standard 830: 1. “The SRS must correctly define all of the software requirements, but no more.” 2. “The SRS should not describe design, verification, or project management details, except for required design constraints.”

14. System Requirements Specification

15. Characteristics of a Good SRS 1.Unambiguous 2.Complete 3.Verifiable 4.Consistent 5.Modifiable 6.Traceable 7.Prioritized

16. Ambiguousness – example one The control total is taken from the last record. 1. The total is taken from the record at the end of the file. 2. The total is taken from the latest record. 3. The total is taken from the previous record. IEEE 830-1984

17. Ambiguousness – example two All customers have the same control field. 1. All customers have the same value in their control field. 2. All control fields have the same format. 3. One control field is issued for all customers. IEEE 830-1984

18. SRS Table of Contents 1.Introduction 1.Purpose 2.Scope 3.Definitions 4.References 5.Overview 2.General Description 1.Product Perspective 2.Product Functions 3.User Characteristics 4.General Constraints 5.Assumptions and Dependencies 3.Specific Requirements IEEE 830-1984

19. 3. Specific Requirements 3.1 Functional Requirements 3.1.1 Func Req 1 3.1.1.1 Introduction 3.1.1.2 Inputs 3.1.1.3 Processing 3.1.1.4 Outputs 3.1.2 Func Req 2 … 3.2 External Interface Requirements 3.2.1 User Interface 3.2.2 Hardware Interfaces 3.2.3 Software Interfaces 3.2.4 Communication Interfaces 3.3 Performance Requirements 3.4 Design Constraints 3.4.1 Standards Compliance 3.4.2 Hardware Limitations 3.5 Attributes 3.5.1 Security 3.5.2 Maintainability 3.6 Other Requirements 3.6.1 Database IEEE 830-1984

20. SRS…

21. System Design Document Data Dictionary Entity Relationship Diagrams Data Flow Diagrams Control Flow Diagrams Use Case Diagrams State Transition Diagrams

22. Proposal  we would like to do this for this amount Statement of Work  we agree to do these things for this amount Software Project Management Plan  who is doing what, when, and how System Requirements Specification  what must this software do, contain, etc Software Design  how is this software put together