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To Browse or To Keyword? … that’s the question! Colorado Horizon Users Group April 21, 2006 Presented by Donna Spearman Cataloger Westminster Public Library
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What’s Coming Up? Browse and keyword indexes – what’s available and their makeup Results of various browse and keyword searches How they differ from each other How they differ in StafPac and HIP (Horizon Information Portal) Strengths and weakness of the indexes Various search strategies
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Title Starts With (aka Title Browse) Title Starts With (Includes Format) (aka Title Browse Public) Title/Series Title (aka Title/Uniform Title) Title Keyword Title Indexes
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Title Starts With Must know the title words in exact order! Works well in HIP for titles issued in various formats, since the format can be displayed in a separate column Less useful for this in StafPac, because the format can only be viewed by looking at each record individually Does not include all title fields in the MARC record
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Title Starts With (Includes Format) Must know the title words in exact order! When searching for titles with materials in various formats, this index works best in both HIP and StafPac for longer, more unique titles Video and audio forms of shorter, less unique titles may be separated from book titles by many screens – so the user will need to add the format to the search
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Title/Series Title Must know the title words in exact order! Includes almost every possible kind of title The user doesn’t have to know the differences between a series title and an individual volume title Great for discovering foreign language translations of a known English language title
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Title Keyword Not necessary to know all title words in exact order! Especially helpful when you don’t know the 1 st word Indexes more than just title fields – includes all fields indexed in Title/Series Title plus the Contents Note Must use the spelling used by the author – contents notes use non-standard spellings if they were used by the author
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Author Browse (HIP and StafPac) Author Keyword (StafPac) Author or Performer Keyword (HIP) Author Indexes
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What’s the difference? Browse searches must begin with surname first Twain, Mark not Mark Twain Keyword searches can be formulated with names in either order Twain, Mark or Mark Twain
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Author Cross References, or, I may not really know the author’s name “See” references (from an unused form of the name to the official form) are available in: Author Browse (HIP and StafPac) Author Keyword (StafPac) “See also” references (between and among various acceptable author names and pseudonyms) are available in: Author Browse (HIP and StafPac)
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Author Cross References, or, I may not really know the author’s name Author cross references are not available at all in the HIP Author or Performer Keyword index
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What’s special about the Author Keyword indexes? Author Keyword (StafPac) and Author or Performer Keyword (HIP) will search beyond standard author fields and include information in the fields labeled: Production credits Performers Contents (some, but not all)
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Danger, Will Robinson … Danger! Keyword author searches may give you way more than you actually wanted! Some results may be misleading
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Series Browse (HIP and StafPac) Series Keyword (HIP and StafPac) Series Indexes --the choices are finally simple!
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For series written or created by a single author, you can browse by author (surname first) or by series title Cross-references are available – useful for foreign language titles and those series that just have a title identity crisis Series Browse
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Will include author names and titles in one search – so beware! Work best with more unique words Series Keyword
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Search results display differently in HIP and StafPac: StafPac Results in StafPac first display a list of possible series headings Cross-references are displayed HIP Results list display leads directly to the bibliographic records Cross-references are not indexed Series Keyword
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Subject Browse (HIP and StafPac) Subject Keyword (HIP and StafPac) Subject Indexes
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Uses controlled vocabulary Library of Congress Subject Headings (LCSH) Annotated Card headings (AC – for children) Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc (genre headings) A limited number of locally devised headings Search will produce a list of available headings Cross-references are available – these are especially useful for those concepts where Library on Congress hasn’t chosen natural language, or there are simply several ways to express the same concept Subject Browse
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In StafPac only you can use “reposition” to do a new subject search using the cross-referenced term In HIP you can sometimes simulate “reposition” with the help of the “Go” button Subject Cross-References
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Still uses controlled vocabulary, but allows searching the words out of order Extremely limited access to subject cross- references and only in StafPac Search results vary between StafPac and HIP Subject Keyword
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In StafPac, subject words must occur within the same subject heading string For example, a search for “cruise guidebooks” Would find a record with the heading “Cruise ships – Guidebooks” Would not find a record with the two headings: “Ocean travel – Guidebooks” “Cruise ships” The search results will be a list of possible headings that fit your criteria “See” cross-references are available, but not “See also” StafPac Subject Keyword
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Unlike StafPac: Subject words may occur in any subject heading in the record Search results will be a list of bibliographic records that fit your criteria Cross-reference information is not available or indexed HIP Subject Keyword
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Use “Free-Floating” Subdivisions for Greater Precision Standard subdivision headings combined with other keywords can increase the efficiency of a subject keyword search. Some examples are: Case studies Biography Popular works History Chronology Periodicals This strategy works most reliably in HIP, since the subdivisions and other keywords won’t necessarily have to occur in the same subject heading
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HIP’s “Power Search” offers the capability to search more than one keyword index at the same time Only keyword indexes are available in the “power” searching option This type of search is not currently working in our version of StafPac ( Horizon 7.3.3) HIP Has the “Power”
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