1. WHAT IS THE IMPACT? Glenn Talbot Managing Director Verified

2. BCA Condition Report Australian Standards Fire Contractor Owner Fines Frequencies Records REG’s Legal Survey OH &S Risk COMPLIANCE Defects Safety Cost Budget Dates FM Sign Off Tolerances

3. Maintenance Contracts Change references in your contracts - schedules Do we change the frequency? - Specific asset information required Eg: Sprinklers - weekly to monthly requires enclosure, valve monitoring, secured valves, auto jacking pump - Capital costs may be required - Cost justification? - New installations still require modifications! Financial Impact - Asset survey – base system data -More rigorous testing regime – increased man hours -System interface test - Skills of the contractor – design - Cost increase – guess? Applying contract KPI’s now easier

4. Workloads of the Building Manager Increase in management of documentation / reporting - Maintenance – specific process to be followed - Defects – notification and subsequent action - Annual survey – appraisal against design standard - Condition report - System interface test – you are the co ordinator Analysis of testing results - Interpretation (transfer of responsibility) - Large increase in information recorded - Logbook sheets more complicated (Sprinkler - old vs new)oldnew Record management is vital - No record = No test… someone has to sign off all is OK! Tolerances / Anniversary date tracking Anniversary dates need to be supplied to new contractors

5. Reporting / Sign off Condition Report - Summary of activity reports - Missed tests - Outstanding defects (dates) - Required for each section of standard - Eligibility for regulatory safety statement Defects - Date tracking & re-test on rectification Verifying the information? - You have the logbook record - The Maintenance tags are on your equipment “The use of maintenance record tags or labels shall not preclude the need for a separate maintenance record system” Item 1.15.3

6. Conclusion “Ultimately, the best defence to any potential criminal or civil liability consists of the ability to produce sufficient evidence to demonstrate compliance with the relevant statutory requirements” Greg Campbell – Partner, Maddocks Lawyers Rigorous recording and reporting regimes ensure proper maintenance is achieved and documentation is available. make sure you have it!

7. Thank you Glenn Talbot Managing Director Verified

8. New Back

9. Old Workloads