1. Prevention of Sexual Harassment at Workplace Prevention of Sexual Harassment Bill No.144 of 2010 23 rd April 2013 27 th July 2013 Purushothaman S AGM – HR Allsec Technologies Ltd

2. Prevention of Sexual Harassment at Workplace Genesis The term Sexual Harassment was used in 1973 in “Saturn’s Rings”, a report authored by Mary Rowe to the President of Chancellor of MIT about various forms of gender issues. US, the Civil Rights Act of 1991 added provisions Vishaka vs State of Rajasthan in 1997 Israeli Sexual Harassment law – 1998 In May 2002, the European union Council & Parliament amended a 1976 Council directive on the equal treatment. In 2005, China added new provision to the law on Women’s Right protection to include sexual harassment.

3. Prevention of Sexual Harassment at Workplace WHAT IS SEXUAL HARASSMENT Is bullying or coercion of a sexual nature, or the unwelcome or inappropriate promise of rewards in exchange for sexual favors Includes: Unwelcome sexual advances and verbal, non-verbal, or physical conduct such as loaded comments, remarks or jokes, letters, phone calls or e- mail, gestures, showing of pornography, lurid stares, physical contact or molestation, stalking, sounds or display of a derogatory nature have the purpose or effect of interfering with an individual’s performance or of creating an intimidating, hostile or offensive company environment

4. Prevention of Sexual Harassment at Workplace APPLICATION OF THE POLICY The provisions of this Policy will apply to all the person engaged directly or indirectly of the organization. Scope Of The Policy  Applicable to all the levels of the organization  By an employee against another employee  Irrespective of whether sexual harassment is alleged to have taken place within or outside the company premises.

5. Prevention of Sexual Harassment at Workplace HOW TO FRAME THE POLICY No of Employees in the Organization Culture of the organization Creating awareness for the Employees Gender Equality Policy – covering all the employees Third Party (Vendors/Contract) employees Policy would cover inside and outside of the premises Forming of Internal Complaints Committee Unbiased way of handling complaints

6. Prevention of Sexual Harassment at Workplace HOW TO FRAME THE COMMITTEE Member 1 - Chairman /Presiding Office (W) Member 2 - HR Department Representative Member 3 – Legal / Company Secretary / Operations Representative Member 4 - A member from NGO to be nominated (W)

7. Prevention of Sexual Harassment at Workplace IN CASE OF MULTI LOCATION Member 1 - Chairman /Presiding Office (Common) Member 2 - HR Representative Member 3 – Operations Representative Member 4 - A member from NGO to be nominated (Common)

8. Prevention of Sexual Harassment at Workplace Act Covers only Women Employees As Per the Act - Employee : a person employed at a workplace for any work on regular, temporary ad hoc or daily wage basis, either directly or through an agent, including a contractor with or without the knowledge of the principal employer, whether for remuneration or not, or working on a voluntary basis or otherwise whether the terms of employment are express or implied and includes a co-worker, contract worker, probationer, trainee, apprentice or called by any other such name. Company Policy – Employee are those who are on the employment rolls of the organization and employed through third party.

9. Prevention of Sexual Harassment at Workplace What needs to be done….. Speaking out Speak up at right time Keep Records Set your own boundaries Be aware of situations Talk to union/ committee members Inform to responsible person on the incident Create a evidence to the behaviour

10. Prevention of Sexual Harassment at Workplace How to Prevent Sexual Harassment Creating Policy & Awareness Do’s & Don’t Sharing Decisions Promoting Good Behavior Clear Dress Code Policy Code of Conduct

11. Prevention of Sexual Harassment at Workplace What can you do as a Colleague Do not disbelieve a woman when she shares about harassment Remember that it is difficult to speak Support a aggrieved colleague Approach the Internal Committee It is Important that you: Be professional at all times Set a positive example Consider your attitude Avoid making assumptions Think before making personal comments. Direct them to the appropriate persons/ authorities

12. Prevention of Sexual Harassment at Workplace What can you do as a Employer Policy to be framed Internal Complaints committee and local complaints committee Process for complaint and Inquiry Define the Do’s & Don’t Display the Internal Committee & penal consequences of indulging in acts Organize workshops and awareness program or training Treat sexual harassment as a misconduct under the service rules.

13. Prevention of Sexual Harassment at Workplace COMPLAINTS PROCESS ? ?

14. Prevention of Sexual Harassment at Workplace COMPLAINTS PROCESS Any woman employee will have a right to lodge a complaint concerning sexual harassment against a male employee or an outsider with any of the members of the Complaints Committee. Such a complaint may be oral or in writing. If the Complaint is oral, the committee member to whom the complaint is made shall reduce the same in writing in detail. The Complainant will be afforded full confidentiality at this stage. Immediately upon receipt of the Complaint, and within not more than 2 working days, the member of the Committee to whom the Complaint is made shall communicate the same to the Chairperson of the Complaints Committee However, if the Complainant so desires, her name shall be kept confidential and will not be divulged even to the Complaints Committee. Within a period of 5 working days from the date of such communication, the Chairperson shall convene a meeting of the Complaints Committee.

15. Prevention of Sexual Harassment at Workplace COMPLAINTS PROCESS At this meeting, the Complaints Committee shall nominate three persons from amongst themselves (known as the Enquiry Committee) for proceeding with the Complaint. At least two of these persons so nominated will be women. No person against whom a Complaint is made shall be part of the Enquiry Committee

16. Prevention of Sexual Harassment at Workplace How to Handle in case of Punishment An employee guilty of sexual harassment Minor Penalties Major Penalties Reprimand Withholding of increment for more than 1 year Warning Reduction in Rank Censure Termination of Services Withholding of an increment not exceeding 1 year Suspension from the Organization for a period up to 1 month

17. Prevention of Sexual Harassment at Workplace CASE STUDY # John and Reena – Supervisor and Subordinate Relationship John is a new supervisor of Client Service, a work unit of eleven people. It’s his first supervisory position. Reena, one of the Service Representatives in his unit, finds a note from John on her desk. It says, “I would like to have more than a professional relationship with you. Can we go out sometime soon and get to know each other better?” Reena has no interest and says nothing to John about the note. John subsequently ceases all communication with Reena. He directs verbal communication through coworkers and begins to make assignments and critique her work through written memos. He calls staff meetings when she is out of office, so that she does not learn of policy and procedural changes. This results in error, for which she receives written reprimands. She develops migraine headaches and is given 30days of probation because of attendance and performance problems. She files a complaints of sexual harassment and retaliation with the HR.

18. Prevention of Sexual Harassment at Workplace CASE STUDY Is this ‘quid pro quo” sexual harassment? If you were the manager given responsibility for dealing with Reena’s Complaint, what would you do first? Next? And then? How would you conduct an investigation? How would you respond to the HR/ Committee What, if any, would be appropriate remedy for Reena? What, if any, would be appropriate action to take against John? If you were Reena, what would you have done differently? What might this organization do to prevent a recurrence of the problem?

19. Prevention of Sexual Harassment at Workplace Answer would be?

20. Prevention of Sexual Harassment at Workplace Sexual Harassment is a serious offence that destroys human dignity and acts as an obstacle in achieving gender equality at work. It is an act amounting to misconduct in employment.

21. Prevention of Sexual Harassment at Workplace Thank You Purushothaman S AGM – HR Purushothaman.s@allsectech.com