1. September 2007 1 SAFETY GROUPS PROGRAM SAFETY GROUPS PROGRAM 2008 Element Requirements

2. September 2007 2 What’s New 2008 Program Improvements: Enhanced Element Criteria Validation Audit Process New Return to Work Elements Safety Culture

3. September 2007 3 BACKGROUND WSIB Board of Directors Recommendations “Strengthen current audit reviews and introduce rigorous guidelines/criteria to validate the effectiveness of the completed achievement elements” Beginning with the 2007 program year: Beginning with the 2008 program year: “Introduce new Return to Work (RTW) and Safety Culture elements”

4. September 2007 4 Partnership with Volunteer Sponsors Sponsors were invited to volunteer to participate. One Sponsor from each Sector provided feedback on preliminary information. We partnered with the following volunteer sponsors to form a working group and draft the element criteria; EAC / CME Safety Group Dunk & Associates Transportation Safety Group McDonald’s Restaurants Safety Group OFSWA Forestry Safety Group We held working group meetings with the sponsors on; April 13 th & May 4 th 2007 Sponsors provided input and agreed on the concept and draft element criteria for 40 program elements

5. September 2007 5 2-Year Implementation Plan To achieve program enhancement, a two-stage implementation plan has been developed; 1.The 2008 spot-checks of the 2007 Program Year will be enhanced to include; Achievement Reports signed by Firm’s Senior Management. Employee Interview Questions & Observation factored into firm score 2.New and enhanced element criteria has been developed to be used for the 2008 Program Year with the objectives of; Criteria to achieve alignment with Prevention Programs, (e.g. SCIP, Workwell), and reference Prevention documents to create reliable objective criteria for each element, and Formatted to the 5-Step Management System.

6. September 2007 6 Enhanced Element Criteria and “New” Validation Audit Process The Element Requirements Chart will be used in the Safety Group Validation Audit Process. Firms will be measured against the Requirements Chart. Each Element includes Resources to assist in the development of the standards. They are for reference only. The Requirements chart outlines the minimum requirements. We encourage firms when and if possible to exceed the minimum requirements by incorporating best practices and improving workplace safety culture.

7. September 2007 7Benefits  The Elements Requirements chart is designed to help the firm know in advance what each written standard must include. Some Elements Requirements indicate Communication and Training requirements. When the steps are blank, this allows each firm the flexibility to determine and describe what methods work best for their workplace. The firm is required to use this chart to assess their Health & Safety Program at the beginning and end of the year. It can also be used for the important task of judging whether the firm has met the minimum criteria at the end of the year.

8. September 2007 8 Examples of Element Requirements JHSC / H&S Rep Lockout / Tagout “New” Return to Work - Self Assessment

9. September 2007 9 Heath & Safety Representative (HSR) or Joint Health & Safety Committee (JHSC) Element NEW Resources ( to assist the firm to develop their standards) Refer to Element Requirements - page 8 1.Safe Workplaces Incentive Programs – Sample Template 5.1, 5.2, 6.1 (1) 2.WorkWell Audit Document 3.JHSC / HSR Fact Sheet #3172A  The firm is required to apply all applicable health and safety legislation, and set the standard in writing in compliance with that legislation.

10. September 2007 10

11. September 2007 11 Heath & Safety Representative (HSR) or Joint Health & Safety Committee (JHSC) Element NEW Element Requirements Chart Refer to Element Requirements - page 8 STEP: 1.Outlines what the firm is expected to include in their written standard 2.JHSC posting requirement 3.JHSC certification training (n/a HSR & federal) 4.Documented method & date 5.Documented method & date  A requirement that applies to all Element documents is that they must be dated, current and in writing.

12. September 2007 12 NEW

13. September 2007 13 Lockout / Tagout Element NEW Resources ( to assist the firm to develop their standards) Refer to Element Requirements - page 20 1.Safe Workplaces Incentive Programs – Sample Template 4.2(f) 2.WorkWell Audit Document 3.Firms may contact their Health & Safety Association or Private Consultant  The firm is required to apply all applicable health and safety legislation, and set the standard in writing in compliance with that legislation.

14. September 2007 14 Lockout / Tagout Element NEW Element Requirements Chart Refer to Element Requirements - page 20 STEP: 1.Outlines what the firm is expected to include in their written standard 2.Posting requirement 3.Authorized persons training requirement 4.Documented method & date 5.Documented method & date  A requirement that applies to all Element documents is that they must be dated, current and in writing.

15. September 2007 15 NEW

16. September 2007 16 Return To Work Implementation 2008 – Mandatory elements 1.RTW Self-Assessment – page 43 WSIB RTW Self-Assessment Guide completes a gap analysis of RTW program and develops a RTW action plan. 2.RTW Program Development – page 44 Policy, procedure, roles and responsibilities, RTW Plans, forms, and letters 3.Physical Demands Information – page 45 A procedure of how information is collected on a form identifying the overall physical demands of a job and breaks down the job into duties with risk identification 4.RTW Case Management – page 46 Procedure of contact with injured worker, return to work meetings to identify suitable work, and reporting requirements. 5.RTW Performance Tracking – page 47 Defined performance indicators to measure program outcomes

17. September 2007 17 NEW

18. September 2007 18 Download this resource from WSIB websitewww.wsib.on.ca

19. September 2007 19 Safety Culture Implemented design features to meet the recommendations: 2008 Element Requirements will impact safety culture, Senior Management signature required on Achievement reports, Groups or firms may request a safety culture element in the leadership category that meets their industry needs.

20. September 2007 20Review 2008 Program Improvements: Enhanced Element Criteria Validation Audit Process New Return to Work Elements Safety Culture

21. September 2007 21 Questions? Michelle Holmes 1-800-663-6639 (ext. 5271) 416-344-5271 michelle_holmes@wsib.on.ca

22. Safety Groups Program 5+ Year Member Program Eligibility & 2008 Criteria

23. September 2007 23Purpose To prepare 5+ Year Safety Groups Program member firms for proposed Accreditation Program

24. September 2007 24 Firm Eligibility Completed minimum five (5) years in Safety Groups Program WSIB account in good standing Applies to 2008 program year

25. September 2007 25 Program Design I.Firms must conduct a gap analysis: –Based on the following list of elements: –Compare their existing program elements to the 2008 Element Program Requirements –Identify the elements that do not meet the 2008 Element Program Requirements for selection on the firm’s Action Plan 1.Three (3) Significant Hazards based on workplace risk assessment 2.Health & Safety Policy Statement 3.Roles & Responsibilities 4.JHSC / H&S Representative 5.Incident Investigations 6.Workplace Inspections 7.Hazard Reporting 8.WHMIS 9.First Aid 10.Five (5) Return to Work (RTW) elements

26. September 2007 26 Program Design II.Select one (1) group element, one (1) RTW element and minimum three (3) other elements from the list –Complete Action Plan for five (5) elements with objectives to implement the 5-Step Management System based on the 2008 Element Program Requirements III.Complete & sign SGP Application form IV.Submit all required SGP forms to Sponsor V.Attend minimum three (3) safety group meetings arranged by sponsor VI.Participate in spot-check, if selected