1. Chapter Leadership ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

2. Outline Duties of officers Functions of typical committees Typical annual activities Officer/Leader resources ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

3. Duties of officers Typical officer positions President President-Elect Vice-President Secretary Treasurer Past-President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

4. Duties of officers President Provide leadership and DELEGATE Encourage other officers to fulfill their duties Preside at Executive Council and business meetings Appoint committee and task force members ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

5. Duties of officers President Encourage committees & committee leaders to fulfill their duties Prepare agendas for Executive Council and business meetings Call special meetings of the Executive Council & membership ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

6. Duties of officers President Carry out orders of the Executive Council Chapter signatory authority Report on Chapter activities to membership Appoint task forces to accomplish Chapter business ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

7. Duties of officers President Prepare of Chapter’s Annual Core Activity Report Chapter representative to Regional Team ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

8. Duties of officers President Elect Prepare for upcoming term as president Performs duties of the President in absence of the President Chair the Membership Committee Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

9. Duties of officers President Elect Chapter Delegate to International SWCS Conference Prepare slate of committee chairs and committee members for approval by Executive Council Prepare plan of work and strategic plan for following year Regional Team member ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

10. Duties of officers Vice President Assume duties of the President-Elect in absence of President-Elect Chair the Program Committee, which is responsible for …. Member of Awards Committee Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

11. Duties of officers Secretary Record minutes of Executive Council and membership meetings Give and serve all required notices of the Chapter Attest to documents signed by the President or authorized Chapter representatives Maintain chapter membership list/listserv ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

12. Duties of officers Secretary Serve on Membership Committee Serve as communication liaison between the Chapter and SWCS Inform Ankeny of chapter delegate to the International Meeting Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

13. Duties of officers Treasurer Maintain Chapter financial records Responsible for all funds, notes, securities, and other property of the Chapter Furnish a statement of the Chapter’s financial condition at Executive Council and the annual meetings File the appropriate federal tax forms and if appropriate state tax forms (income and sales) ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

14. Duties of officers Treasurer Authorized signatory for Chapter funds and securities Manage Chapter funds and securities Registered agent of the Chapter Assist in the annual audit of the Chapter’s accounts Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

15. Duties of officers Past President Serve as advisor to President Assist with membership development and mentoring Prepare and submit the Annual Chapter Core Activity Report Assist Awards committee in preparing of Chapter award applications Other duties as prescribed by the Executive Council or President ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

16. Typical committees Audit Awards Finance Membership Nominating Program Public Relations Newsletter Webmaster Student chapter ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

17. Functions of Committees Audit Review Chapter financial records at end of fiscal year Provide audit report to Executive Council & membership ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

18. Functions of Committees Awards Solicit nominations for Chapter, Society and other awards Prepare award applications Submit nominations for awards to Executive Council ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

19. Functions of Committees Awards Submit award applications Plan and conduct award ceremonies Ensure proper recognition of award winners ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

20. Functions of Committees Finance Prepare and recommend annual budget to the Executive Committee/Council Seek funding to finance projects, activities, scholarships and programs ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

21. Functions of Committees Membership Promote membership in the Chapter Develop & implement strategies to recruit new members Develop strategies to retain, motivate, and engage new & existing members ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

22. Functions of Committees Membership Periodically survey professional needs of members, and report to Exec Council & program cmtg Maintain a new-member mentor program Identify potential officers and committee members ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

23. Functions of Committees Nominating/Elections Identify potential officers Insure that nominees understand duties and are prepared to serve Select a slate of officers Prepare election material and balloting process Conduct elections ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

24. Functions of Committees Nominating/Elections Tally votes & certify results Advise all nominees of results immediately Announce results of elections Plan and implement the new officer swearing in ceremony Maintain officer job descriptions ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

25. Functions of Committees Program/Professional Development Identify professional development needs of members and potential members Plan and implement chapter meetings and other activities to meet member and non-member professional development needs and promote Chapter goals ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

26. Functions of Committees Public Relations Disseminate information about SWCS to the general public and professional organizations, industry, and agencies with similar missions and goals ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

27. Functions of Committees Public Relations Write informational pieces on conservation topics for the website, newsletter, and other outreach efforts Oversee the website and newsletter subcommittees ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

28. Functions of Committees Student Chapter Develop and support SWCS student chapters at colleges and universities Mentor SWCS student members Support the faculty advisor Engage students in Chapter activities ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

29. Typical annual activities January Annual financial audit Annual work plant developed and adopted Annual budget developed and adopted Executive Council meeting Submit new officer list to SWCS Submit Annual Chapter Core Activity Report and Chapter Award applications to SWCS February Committee meetings Quarterly newsletter ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

30. Typical annual activities March Committee and Executive Council meetings April House of Delegates resolutions developed and delegate appointed Committee meetings Spring meeting agenda/registration material distributed May Committee and Executive Council meetings Quarterly newsletter ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

31. Typical annual activities June Annual Spring/Summer Meeting Committee meetings Executive Council meeting July Committee meetings Annual SWCS International Meeting ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

32. Typical annual activities August Annual Fall/Winter meeting agenda/registration material distributed Committee and Executive Council meetings Solicit nominations for chapter officers Nominations solicited for Chapter, Society, and other awards Quarterly newsletter September Committee meetings Slate of officers developed ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

33. Typical annual activities October Chapter elections Committee and Executive Council meetings Officers and committees prepare annual reports for annual business meeting Annual fall technical and business meeting November New committee chairs appointed and responsibilities and special charges identified Committee members recruited Committee meetings Quarterly newsletter ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

34. Typical annual activities December Executive Council meeting Committees review Chapter strategic plan and their assigned responsibilities, develop annual work plans, set meeting dates, and propose budgets ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

35. Resources for Chapter Leaders Chapter Leader Guides Chapter Leader Manuals SWCS Leadership Development Workshop materials ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

36. What are Chapter Leader Guides? Provide guidance on specific activities Updated by SWCS committees and distributed through SWCS website CLG1--Conducting Successful Meetings CLG2--Getting Your Chapter's Message Out to the Public CLG3--Creating Strong Student Chapters CLG7--Membership: Ensuring Growth and Vitality Offering Continuing Education Units: A Guide for SWCS Chapters (version 2.01) ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

37. What are Chapter Leader Manuals? Manuals developed by individual chapters to: Define mission, goals, objectives, and operating procedures of individual chapters Identify the responsibilities of chapter officers, committees, and committee chairs Provide annual timeline for important chapter activities Template available on SWCS website ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

38. Virginia Chapter Leader Guide 1.Chapter Vision, Mission, and Objectives 2.Introduction 3.Chapter Officers and Duties ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI A.PresidentD. Secretary B.President-ElectE. Treasurer C.Vice-PresidentF. Past President

39. Virginia Chapter Leader Guide 4.Executive Council a.Membership b.Term Length c.Duties of the Executive Council d.Duties of 2nd Year Council Member e.Duties of 1st Year Council Member ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

40. Virginia Chapter Leader Guide 5.Chapter Committees A.Structure of Standing Committees B.Duties of Committee Chairpersons C.Duties of All Committee Members D.Standing Committee Responsibilities i.Program Committee ii.Membership Committee iii.Awards Committee iv.Finance Committee v.Audit Committee vi.Nominating Committee ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

41. Virginia Chapter Leader Guide 6.Ad-Hoc Committees and Positions 7.Student Chapter Advisor 8.Activities/Events Timetable 9.Virginia Chapter Bylaws ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI

42. Questions? ______________________________________________________________________________________ 2009 SWCS Annual Meeting Leadership Development Workshop Dearborn, MI