1. Email U3A New Technology 4 March 2013 Mike Hender 1

2. Download this information from: hender.net/u3a NB: 5MB

3. Questions Do I need email or could I just use Texts, Facebook and Twitter? What's the best mail service to use? Should I use a browser or client based mail ? How can I reduce the clutter in my inbox? How do I reduce SPAM and Virus attacks? How do I find an old email? How do I set up email accounts on computer, tablet, and phone and keep them in synch? How do I backup my mail? How do I send to a group? 3

4. Do I need email or could I just use Texts, Facebook and Twitter? 4

5. Text or Email? Text – any phone Just a phone number Instant/Push Photos taken on phone Character limit (140) Smartphone Email Need email address ‘Less instant’ Any photo Any document Copies, Archive, Folders No character limit 5

6. Texts on iPhone 6

7. Facebook? 7

8. What's the best mail service to use? 8 e.g. mike@hender.netmike@hender.net e.g. mike@hender.netmike@hender.net e.g. mike.hender@msn.commike.hender@msn.com e.g. mike.hender@msn.commike.hender@msn.com e.g. mike.hender.44@gmail.commike.hender.44@gmail.com e.g. mike.hender.44@gmail.commike.hender.44@gmail.com e.g. mike.hender@me.commike.hender@me.com e.g. mike.hender@me.commike.hender@me.com

9. Me How I keep it simple mike@ hender.net Main account 9 You IMAPIMAP

10. How I keep it simple mike@ hender.net mike@hender- associates.com mikehender@ msn.com mike.hender.44@ gmail.com Old business account Backup accounts Main account IMAPIMAP 10 mike.hender@ me.com Apple account You

11. How I keep it simple mike@ hender.net Main account IMAPIMAP 11 You

12. Should I use ‘browser’ mail or a mail ‘client’? 12 “Hmmm, let me think,... what exactly are they?”

13. Browser or Client? 13 InternetInternet

14. Browser Based Hotmail – connected 14 ✓

15. Browser Based Gmail – connected 15 ✓

16. Browser Based Mail – not connected 16 ✗

17. Native Mail Clients – Microsoft MS Office Outlook 17

18. Native Mail Clients – Microsoft ‘Hotmail’ Outlook 18

19. Native Mail Clients – Microsoft Windows 8 Mail 19

20. Native Mail Clients – Apple MacBookIOS 6 20

21. Android (Nexus 7) 21

22. Mail clients don’t have to be online...... To read and write messages 22

23. How can I reduce the clutter in my inbox? 23

24. How can I reduce the clutter in my inbox? 24 Oh Dear !

25. 1. Learn to love your SPAM/JUNK button! 25 It learns on the job!

26. 2. Folders! Set up some folders Always empty your inbox But how do I remember my actions? 26

27. 3. Move to Folder and Add to Tasks 27

28. How to reduce SPAM and Virus attacks? 28 Some are blindingly obvious!

29. 29 Others not so obvious...

30. Security Actions Anti virus and Firewall ON Spam Filter (if appropriate) ON Be alert and use your common sense 30 ✓ ✓ ✓

31. How do I find an old email? 31

32. How do I find an old email? 32 “Where did I put that email from Susan?”

33. How do I set up email accounts on computer, tablet, and phone and keep them in synch? 33

34. You may be lucky! 34

35. Protocols POP3 – Incoming, deletes message from the server IMAP – Incoming, retains message on the server SMTP – Outgoing, most difficult to set up 35

36. Email Clients – the Beauty of IMAP Outlook Hotmail/ Outlook Windows 8 Mail IOS Mail Android Mail Mac Mail IMAP Server 36

37. Setting up Email on iPhone and iPad 37

38. How do I backup my mail? 38

39. Backing Up Mail 1.Use IMAP plus a CLIENT 2.Forward to another email address 3.Back up your mail folders 4.Back up your PC 39

40. Backing Up Mail mike@ hender.net mikehender@ msn.com mike.hender.44@ gmail.com Backup accounts Main account IMAPIMAP 40

41. How do I send to a group? Examples: Family, U3A, Close friends... Use Facebook or Google+ Keep a Word file of email addresses and then copy and paste into the ‘To:’ field Build a ‘Distribution Group’ in your mail system 41

42. Demonstration HDMI Wi-Fi 42