1. 1 The Secretary Ready, Set Action!– It’s All About the ACTION!

2. 2 Duties: Recording Secretary (Pages 6 – 8) Corresponding Secretary (Page 15)

3. 3 A Secretary’s Duties: Before During & After The Meeting

4. 4 Call to Order Attendance

5. 5 NAWIC Secretary Preparation Chapter Secretary Book Standard Operating Procedures Secretary’s Handbook President & Treasurer Handbooks NAWIC Manual Robert’s Rules & Parliamentary Procedures Chapter Bylaws & Standing Rules Laptop or Handwritten?

6. 6 NAWIC Secretary Before the Meeting Agenda : (Pages 10 and 11) - a list, outline or plan of things to be done - this is your schedule of the meeting activities in the order in which they will take place, from the beginning to the adjournment. Remember this is a guideline and is subject to change. Roster / Attendance

7. 7 NAWIC Secretary Agenda :

8. 8 NAWIC Secretary During the Meeting – Script – a written text of the meeting that follows the written agenda – Meeting Minutes – the official record of the proceedings of a meeting that follows the written agenda

9. 9 NAWIC Secretary Script :

10. 10 NAWIC Secretary After the Meeting Action Minutes “What was done at the meeting – not what was said” Should Not – record complete details and personal comments from the discussions. IT IS NOT A TRANSCRIPT OF THE MEETING!

11. 11 NAWIC Secretary Minutes : (Pages 13 – 14)

12. 12 NAWIC Secretary After the Meeting -Minutes should be typed up ASAP after the meeting -Send to President (and/or audit committee if your chapter has one) for review -Reviewed minutes should be distributed to the members per your chapter tradition (published, emailed or handed out at meeting).

13. 13 NAWIC Secretary Approved Minutes -Must be signed by both the Secretary and President -Corrections: -Record date, page and line – in the minutes of the meeting in which the correction was made. -Hand write the correction in the margin of the minutes being corrected, noting the date and initial it. -Approved minutes should never be tampered with (Official Record of Chapter’s activities) -Copy to Director!!

14. 14 NAWIC Secretary Amy Berg, CBT, CIT NAWIC Secretary 2014-2015 aberg.nawic@yahoo.com 218-234-6633