1. Log ETT Mobile Training Team Decree 4.0 Training

2. Discussion Topics Ministry of Defense Logistics Organization
Roles and Responsibilities
Materiel Groups and Classes of Supply
The Ministry Of Defense Depot Address System
MoD Forms
MoD Form 14 and 9 processes

3. Decree 4.0 Revision signed, 11 Jan 09

4. Logistics Organization for the MoD and ANA:
Depot 0
Ministry of Defense
1st Deputy Minster of Defense
General Staff of the ANA
Assistant Minister of Acquisition
Technology & Logistics
General Staff
Chief of Logistics
201ST Corps
Logistics Office
203rd Corps
205th Corps
207th Corps
209th Corps
Intermediate Commands & Training Institutions
HSSB
Air Corps
Aviation Support
Depot
Logistics Command
Logistics Support
Operations Center
Acquisition Agency
Central Workshop
Central Movement
Agency
Class I National
Supply Depot
Class III National
Central Supply Depot
Forward Support Group
1st Forward
Support Depot
2nd Forward
3rd Forward
4th Forward
Depot 1
Depot 2
Class V National
Class VIII National
G4 Sections

5. Roles & Responsibilities (National Level)
Logistics Command:
Responsible for the MoD National Maintenance, Supply, and Distribution System
Provides guidance and management oversight for:
National Depots (NSD)
Central Movement Agency (CMA)
Central Workshop (CWS)
Logistics Support Operations Center (LSOC)
Forward Support Group (FSG)
Forward Support Depot (FSD)
Ensures all lower echelon agencies work together
Executes priority of movement, fill, and maintenance in accordance with MOD, ATL and General Staff directives/guidance and applicable
Reference Chapter 1-7b

6. Roles & Responsibilities (National Level)
Logistics Support Operations Center (LSOC):
Falls under the Logistic Commander and is the Materiel Management Center for the ATL Supply chain
Provides Command and Control over the logistics enterprise for ATL Supply chain
Distribution Management Center makes modal determinations for sustainment and fielding of cargo
Forward Support Group (FSG):
Acts as an intermediary between the Forward Support Depots (FSD) and the LSOC
Functions as the Headquarters for all FSDs
FSG must maintain information on stock balance status’ of FSDs
Does not approve or deny any request for materiel MoD Form 14
Reference Chapter 1-7b

7. Materiel Groups & Classes of Supply

8. Materiel Groups & Class of Supply
Class III
Fuel / Petroleum, Oils, Lubricants
Petroleum Products transported and stored in bulk, such as aviation fuel, heating oil, diesel, benzene or petrol / Petroleum Products transported in consumption size containers or packages
Class II
Clothing, Stationary, Supplies and Equipment, General Supply
General Supply Items, items consumed in use, Clothing, material, uniform items, office equipment, furnishings, supporting sets, kits, outfits, general equipment
Class I
Food / Rations
Sustenance
Class of Supply
Grouping
Description
Class IX
Spares / Repair Parts
Items required to be replaced on class VII end items. Includes the ground support and air support
Class VIII
Medical Materiel
Consumables to support the health care
Class VII
End Items
Weapons, vehicles, airplanes, Como,
And automatic equipments.
Class V
Ammunition and Explosives
Class IV
Construction Materials
Materiel normally only associated with construction
Reference Chapter 3-1

9. Ministry of Defense Depot Address System

10. Ministry of Defense Depot Address System
Established to provide continuous logistics support (supply, maintenance, and transportation) to all organizations of the MoD regardless of location or assignment
Chief of General Staff, Chief of Logistics, Plans and Operations updates and keeps Depot Address System current with changes of unit location & unit of assignment
Chief of General Staff, Chief of Logistics, Plans and Operations will disseminate the updated list monthly
Reference Chapter 4-2

11. Ministry of Defense Depot Address System
Ministry of Defense Depot Address Code (MoD DAC):
A MoD DAC is required for all units maintaining the MoD Forms 2 and 4 for supply actions
The MoD DAC is a distinctive six digit (positions), alpha-numeric (letters and numbers) address code
Each MoD DAC is assigned to and identifies a specific organization, or enterprise, authorized by MoD to request and receive supplies or receive billings
Reference Chapter 4-2

12. MoD Forms

14. Stock Accounting Record
(MoD Form 2)

15. Stock Accounting Record (MoD Form 2)
Provides a document to manage the stocks of logistics functions above the unit level
Provides a basis for stock accountability for those charged with materiel accountability and management while providing logistics support to external organizations
Records increases and decreases to stocks on-hand
Assists in predicting necessary stock levels to satisfy demands
Establishes the balance on-hand, and records stock identification data for purposes of accountability, issue, and ordering
Used by stock control sections of CSSK, FSDs, and NLDs
When used, this record is an accountable record and cannot be destroyed without written instructions by either the General Staff or the MoD Staff principle responsible for validation and certification of accountable records
Reference Chapter 4-8

16. Stock Accounting Record (MoD Form 2)

17. Due-Out Log
(MoD Form 1298)

18. Due-Out Log (MoD Form 1298)
Establishes a record of the materiel / stocks owed to a supported unit until all requests are completed / completely filled with stock as requested
This form when initiated is retained with the MoD Form 2 Stock Accounting Record it is associated with
The CSSK, FSD and NLD will use the MoD Form 1298 as the ASL back-ordered or due-out record
Also used for non-stockage list items when required
All entries will be made in non-erasable ink unless otherwise indicated
Reference Chapter 4-9

19. Due-Out Log (MoD Form 1298)

20. Due-In Log
(MoD Form 1299)

21. Due-In Log (MoD Form 1299) Uses: Populated via data from MoD Form 2
To record ASL (authorized stockage list), and NSL (non-stockage list) when required
To request actions other than stock replenishment that have not been totally received
Populated via data from MoD Form 2
A MoD Form 2 is used by CSSK, FSDs and NLDs
All entries are entered in non-erasable ink, unless otherwise stated
Reference Chapter 4-10

22. Due-In Log (MoD Form 1299)

23. Register of Supply Actions
(MoD Form 4)

24. Register of Supply Actions (MoD Form 4)
Units with a stock record account will maintain the MoD Form 4
Uses:
Supporting units use it as a Form register for a Stock Record Account.
Supported Units use it as a register of supply actions initiated
This form will be maintained as an accountable record until written instructions are received to dispose of it
Correction of entries will be by a single line through the error, and the correction will be entered immediately above, if possible
Whiteout will not be used
Reference Chapter 4-11

25. Register of Supply Actions (MoD Form 4)

26. Processing Materiel Receiving Reports (MoD Form 8)

27. Processing Materiel Receiving Reports (MoD Form 8)
Used to record the receipt of materiel from outside sources such as:
Contractors
Manufacturers
Foreign Military Sales
Confiscated
Turn-in materiel
Etc.
Used for transaction of items between depots and finance offices to enable contractors to get their money
Used to record those items not in the unit’s property book
Must be filled out by the organization which found or is accepting the equipment
Reference Chapter 4-12

28. Processing Materiel Receiving Reports (MoD Form 8)

29. Delegation of Authority
(MoD Form 1687)

30. Delegation of Authority (MoD Form 1687)
All supported units must establish themselves with their assigned supporting logistics depot to receive support
Accomplished by presenting a valid MoD Form 1687 (Delegation of Authority) with a copy of the appointing instruction as commander for the unit commander
When completed, MoD Form 1687 allows the supported unit to request materiel via the MoD Form 14 and receive materiel on MoD Form 9 from that single depot receiving the MoD Form 1687
It is only valid for supplies and materiel of the designated depot
Reference Chapter 6-2

31. Delegation of Authority (MoD Form 1687)
Supported unit provides a MoD Form 1687 to the supporting logistics depot in two copies (unless the supporting depot’s external SOP requires additional copies)
One copy will be returned to the supported unit with the depot’s agent (Stock Control Function) dated signature
This establishes the date support began
Reference Chapter 6-2

32. Delegation of Authority (MoD Form 1687)

33. Request for Materiel
(MoD Form 14)

34. Request for Materiel (MoD Form 14)
Purpose: Initiate a requisition or turn-in items for repair or disposition. As the vast majority of MoD Form 14s are requisitions, we will discuss this use. The use of the MoD 14 as a turn-in document will be covered in a training class at another time
Importance: The MoD Form 14 is the starting point for the entire supply system. Only properly filled out MoD Form 14s will make the supply system function properly, therefore, the success or failure of the system rests on each individual completing the MoD Form 14 properly
Sustainment process begins when the materiel needs of a supported unit are identified to its supporting logistics depot and the supply system by completely describing the materiel needed as a request / demand
MoD Form 14 communicates to supply system:
Unit identification of the description
Quantity of materiel needed
Urgency of need (Priority)
Date required (RDD = Required Delivery Date)
This form is used to provide the needed information to all levels above the supported unit, including contracting / purchasing, if necessary
Reference Chapter 7-1

35. Request for Materiel (MoD Form 14)
Submit a separate MoD Form 14 for each item of differing classes of supply
Example: If you are requesting Class II items and Class IV items on the same day, then you will need to fill out two separate MoD Form 14s; one for Class II and another for Class IV items
The Document Sequence Numbers for all requests in one day should not repeat, and should be chronological
ExampIe: You are ordering boots and underwear (class II items) along with sandbags and plywood (class IV items). The Document Sequence Numbers should be 0001 for the boots, 0001 for the underwear, 0002 for the sandbags, and 0002 for the plywood

36. Request for Materiel (MoD Form 14)
Single MoD Form 14 is forwarded through entire system until completely filled
Allows tracking via the Unique Document Number (MoDDAC + “Julian date” + Document Sequence Number)
No consolidation occurs at any level
Only one Class of Supply per MoD Form 14
Each Line item listed on MoD Form 4, but has the same Document Sequence Number for tracking
Clearly defined number of required signatures
Depends on level that the MoD Form 14 is generated and which level the MoD Form 14 is completely filled
If initiated at lowest level (infantry company) and filled at the highest depot, NO MORE THAN 7 SIGNATURES AUTHORIZED (TOTAL)
Clearly defined MoD Form 14 process at each level

37. Request for Materiel (MoD Form 14)

38. Solar Chronological Date
Turn-in/Request Block – Check the appropriate block for the desired form usage
Solar Date
Enter the calendar date the request is prepared and forwarded for action to the supporting logistics depot
Example
13 Meezan 1385
Solar Chronological Date
Enter the last digit of the current year and the consecutive day of the year on the day the request is prepared and forwarded for action to the supporting logistics depot. This is the second element/component of the document number. See Table 1 to determine the consecutive day of the Solar year
Example
5199 is the 13th day of Meezan 1385

39. ‍W92A21 is the MoDDAC for the
Supporting Unit
Enter the MoDDAC for the supporting logistics depot
Example
W90FD3 is the MODDAC for the Forward Support Depot for the 207th Corps
Supported Unit
Enter the Ministry of Defense Depot Address Code (MoDDAC) for the unit requesting materiel
Example
‍W92A21 is the MoDDAC for the
1st Kandak/2nd BDE/207th Corps

40. Document Sequence Number Item Name / Description
Enter the consecutive number. This four digit number will be generated by the MoD Form 4. This is the third, and last component of the Unique Document Number.
Item Name / Description
Enter the description of the materiel requested
Example
Boots, Cold Weather
Unit of Issue
Enter the unit of issue associated with the materiel requested
Example
Pair (PR) for Boots
Priority
Enter 1, 2, 3 or 4 depending on the priority of the items requested. See Chapter 4-11.p for the definition of the priorities

41. Manufacturer’s Code and Part Number Required Delivery Date
Quantity
Enter the number of the items needed associated with the unit of issue
Example
Enter “500” if you are requesting 500 pairs of boots
Manufacturer’s Code and Part Number
NATO Stock Number/Management Control Number
Example
A is the ANA Stock Number for Boots, Cold Weather size 11 wide
Required Delivery Date
Enter the 4 digit Solar Chronological date for the date the material is needed in order to fulfill the mission requirements, if the items are not required by a specific date, enter a date two weeks from date of request

42. Filled and Unfilled Block
Line Reference Number
Filled and Unfilled Block
Blocks 12a thru 14b gives account of what was filled at different levels of the ANA logistic levels

43. Unique Document Number
Blocks 1, 2, and 3 make up the unique document number for each line item transaction
Example
W92A
Is the Unique Document Number for this MoD Form 14 Requisition

44. Request for Materiel (MoD Form 14)
Key MoD 14 Requirements:
Valid MoD DAC & UIC
Must be Original MoD 14 & One Class of Supply
Items Must be Authorized on Tashkiel, Allocation, or be Accompanied by Fielding Plan
Must Have Required Signatures
203, 205, 207, 209 Corps: FSG Will Sign
201st Corp & Kabul Area Units will need: Kandak S4, Brigade S4 & Corp G4
Shoot/Move/Comm Requests Must Have:
Stock Numbers and Nomenclatures
LSOC Advisor Signature on MoD 14

45. Solar Date = 046 + 079 = 125 This is US Julian Date
How to calculate the US Date from Afghanistan Solar Chronological Date.
Solar Date = = 125 This is US Julian Date
If the US Julian Date is more than 365 then you must Subtract 365 to get date.
Solar Date = = 379 – 365 = 014

46. Priority of Materiel Requested
For stockage, does not impact the mission preparedness, nor unit readiness, facilitates current military activities, enhances unit capability. 4
Needed to restore inoperative mission significant equipment, restore unit or mission preparedness, remove impediments limiting training, unit status is less than assigned readiness level due to material readiness.
Moderate 3
Only used for the initial fielding of a new unit or new equipment not previously fielded and authorized on the unit taskiel.
Initial Fielding 2
Unit in Combat or in receipt of Orders to enter Combat
High Urgency of Need 1
Conditions or Restrictions
Explanation
Priority
Routine
Reference: Chapter 4-11.p

47. MoD Form 14 Process
The MoD Form 14 is the basic form used to request items and supplies within the ANA Logistics System
The processing of the MoD Form 14 is validated at every level of the request
If the request is ever denied, then the MoD Form 14 is returned to the requesting unit through the logistics chain of command with the reason for denial
The MoD Form 14 cannot be destroyed or thrown away by any office except the originating office
Request from Intermediate Commands, Commando Units, MoD Level Agencies and General Staff Offices, Air Corps for Aviation Specific Items and Non-specific Items, and maintenance units for Aviation Specific Items can be found in Chapters 7-3.n thru 7-3.t.4

48. MoD Form 14 Process NSD Depot Issues Equipment LSOC
Item Manager Signs MoD Form 14
FSG
FSG CDR Only Signs MoD Form 14
FSD
FSD CDR Approves & Signs/Issues or Forwards
Corps (G4)
Corps G4 Approves & Signs MoD Form 14
Brigade (S4)
Kandak CDR Approves & Signs MoD Form 14
Brigade S4 Approves & Signs MoD Form 14
Kandak (S4)
CSSK
Issues Equipment or Forwards
Company
Company CDR Approves & Signs MoD Form 14

49. Clarifications MYTH: The MoD Form 14 requires 10+ signatures.
FACT: If generated from the lowest level (an infantry company), no more than 7 signatures authorized/required.
MYTH: The process doesn’t work.
FACT: The process hasn’t been enforced, no real basis for “it’s broken.”
MYTH: The ANA won’t use this process, it’s too complicated.
FACT: They asked for this process. Accountability was the overarching theme throughout the duration of the Decree 4.0 rewrite.
MYTH: We can’t track the MoD Form 14 thru the process.
FACT: Prior to the new process, MoD Form 14s were consolidated at each level, loosing their “Unique Document Number”—preventing it from being tracked. Current process allows the MoD Form 14 to be monitored until filled.
MYTH: We can make this a responsive log system now.
FACT: Crawl before you walk, walk before you run, run before you sprint.

50. Issue & Turn-In Order (MoD Form 9)
Purpose: The MoD Form 9 is a issue and/or turn-in document. It specifies what is being issued/turned-in, who the materiel is being sent to, and the quantity of the materiel.
Importance: The MoD Form 9 completes the supply system loop. It is used to reconcile the MoD Form 4 with the materiel actually received. This process identifies if the order is complete, partially filled, and how much is still owed to the requesting unit.

51. Issue & Turn-In Order (MoD Form 9)

52. SCD shipping initiated
Enter the solar chronological date (SCD) that shipping was initiated
Example
5210
Document Sequence Number
Enter the Document Sequence Number generated from the originating unit’s MoD Form 4
Supported Unit
Enter the Ministry of Defense Depot Address Code (MoDDAC) for the unit requesting materiel
Example
‍W92A21 is the MoDDAC for the
1st Kandak/2nd BDE/207th Corps

53. Item Name / Item Description
  Supporting Unit
Enter the MoDDAC for the supporting logistics depot
Example
W90FD3 is the MODDAC for the Forward Support Depot for the 207th Corps
Item Name / Item Description
Enter the description of the materiel requested.
Example
Boots, Cold Weather
   Solar Date
Enter the solar date when shipping was initiated
Example
13 Meezan 1385
    Unit of Issue
Enter the unit of issue associated with the materiel requested
Example
Pair (PR) for Boots

54. Manufacturer’s Code and Part Number
Quantity
Enter the number of the items needed associated with the unit of issue
Example
500 if you are requesting 500 pairs of boots
    Serial/Lot Number
Enter the serial or lot number for items such as ammo, weapons, consumables, etc.
This is additional, item specific information.
Manufacturer’s Code and Part Number
NATO Stock Number/Management Control Number
Example
A is the ANA Stock Number for Boots, Cold Weather size 11 wide
Class of supply being issued
Example
Class I, II, IV

55. Form 9 Copy Distribution:
Follow the instructions for the particular requirement of the supporting depot receiving the materiel as follows:
MoD Form 9 Copy Action
Copy Always attached to the MoD Form 14 and kept for records of issuing unit.
Copy Sent with issued items to supported (or receiving) unit.
EXCEPTION: If issued from NSD, 2nd copy is sent to Depot QM followed by the Depot
Accounting Officer.
Copy NSD to FSD: Sent to FSD with Items.
FSD to CSSK: Sent to FSD Stock Control Section.
CSSK to Kandak: Sent to Brigade Property Book Officer.
Kandak to Company: Sent to Kandak Property Book Officer.
Copy 4 NSD to FSD: Sent to LSOC. (reports to LSOC what was actually issued)
FSD to CSSK: Officially sent to CSSK.
CSSK to Kandak: Officially sent to Kandak.
Kandak to Company: N/A
Copy NSD to FSD: Sent to LSOC for records.
FSD to CSSK: N/A
CSSK to Kandak: N/A
Kandak to Company: N/A
NOTE: Different rules apply to issuing from NSD to Units within Kabul.

56. Process Example

57. MoD Form 14

58. MoD From 4

59. MoD Form 9

60. QUESTIONS?

61. BACK UP SLIDES

62. LSOC Common Questions
My MoD 14 was approved by Gen (Insert Name Here). Why did LSOC disapprove the request?
Answer: Your unit must be authorized the equipment on its Tashkiel or must submit a fielding plan. A fielding plan is a justification and must provide all the details for the needed item. There could be a zero balance at the Depot. Also, CJ4 may be planning to PUSH the equipment to your unit.
What is a fielding plan and why do I need it?
Answer: A fielding plan is nothing more than a justification letter. It is normally used for items that are not on a Tashkiel or included in an allocation and is also used for upcoming operations. It explains amounts requested, duration of need, # of soldiers supported, miles traveled, generator burn rate, etc. A fielding plan must be signed by the GS G4 & AT&L. It is direction to LSOC specifying what items they are authorized to approve.
What action do we take if a unit allocation will need to be exceeded?
Answer: Your ANA must submit a request letter for allocation increase. If it is a one time request, it should be submitted to the GS G4 for approval. If it is PERMANENT increase, it must be submitted to ANA Chief of Staff for approval.
What is an allocation and how do I get one?
Answer: Food and fuel are the items most commonly associated with an allocation. It is an amount of a consumable item to be used over a given time, normally 1 year. Allocations are submitted to the GS G4 and forwarded to LSOC when approved.

63. LSOC U.S. Advisors

64. LSOC ANA Personnel