2. Electronic Presentation Guide 25 th Annual International Dosimetry Symposium and National Dosimetry Records Conference Sponsored by 11/16/01 v1.0

3. 2 Sample Presentation This sample includes examples of text, graphs, tables, and photographs that may be included in typical oral presentations. These slides also include additional remarks in the “Notes” section visible in Microsoft Power Point. Please refer to these notes for additional guidance.

4. 3 Design Recommendations Dark background with light text –White or yellow on black, dark blue or dark maroon –Maximize contrast Avoid gradients to light shades Avoid borders

5. 4 Font Recommendations Use large font size –>36 point for title, >32 for bullets, –24 for smallest print This line is in 24 point type Use sans serif fonts –Arial, Helvetica, Tahoma, Comic Sans MS, Impact, Verdana DO NOT USE ALL CAPS

6. 5 Text Single topic per slide Use text to highlight –Verbal remarks fill in detail –Limit text to 5-7 lines

7. 6 Graphs

8. 7 Tables Length of Talk Target No. of Slides Max. No. of Slides 15 min.1220 30 min.2540

9. 8 Photos

10. 9 Presentation Size Number of slides is limited by time –General rule of 1 slide per minute –More than 20 slides for a 15 minute presentation may require a run through Files sent as e-mail attachments should be limited to < 10 Mb –Contact Symposium Task Force for special instructions if file is larger

11. 10 File Format Files must be in Microsoft Power Point 2000 or later format –Files must be in PPT format –Files will be converted to uneditable Adobe PDF format for publication in Symposium Proceedings CD All fonts, photos, tables, and graphs must be embedded Audio, video or active hyperlinks can not be supported!

12. 11 Additional Formatting Recommendations Transitions –Keep them simple –Be consistent throughout the presentation –Instantaneous transition preferred

13. 12 IMPORTANT NOTICE The Proceedings CD will be distributed DURING the Symposium! –Changes received after the established deadlines will NOT be included in the Proceedings CD!

14. 13 Deadlines On-line registration to attend Symposium: ______, 2006 Title of presentation received: _____, 2006 Presentation received for review: _____, 2006 Presenter check in: –Check in with the chairperson of your session –Review the presentation –Back-up overhead transparencies recommended –Last minute changes to computer files allowed only as time permits but will not appear in Proceedings CD!

15. 14 About this Presentation View this presentation first as a slide show, then view note pages for more detail Use a good virus checker Confidentiality not guaranteed “Test Slide” at end of presentation

16. Effective Computer Presentations An Example Illustrating Acceptable Design Elements for HPS Meeting Presentations using Computer Projection

17. 16 Purpose Document mandatory standards and recommended guidelines for electronic slide presentation Provide electronic template –The file you are reading has settings, colors and fonts that conform to HPS guidelines –You may edit this file and replace our slides with your presentation

18. 17 Outline Guidelines Technical specs for electronic slides Milestones and schedule Good and bad examples

19. 18 Standards and Guidelines Standard: mandatory requirements for presentations –Presentation may be dropped for failure to follow –Standards are in white italic text Guideline: suggested good practices –Result in good visuals –It’s your choice: Deviate at your own risk –Guidelines in ordinary yellow text

20. 19 Projection Computer Pentium PC, 100Mhz or faster 64 Mbytes CPU memory Microsoft Windows 98 or later PowerPoint 2000 or later Symposium supplies projection computer All presentations pre-loaded on projection computer Opportunity changes at the conference will be extremely limited!

21. 20 Presentation File One file per presentation.ppt format – do NOT use.pps or other formats File totally self contained No links to: –Other files –The internet

22. 21 If You Use Earlier Versions: Projected with Microsoft PowerPoint 2003.ppt file extension Earlier PowerPoint formats OK –but check bullet fonts with 2003 –and check animation with 2003

23. 22 Special Fonts or Symbols Do not assume Special fonts, symbols, bullets will be on projection computer Watch out for: –Wingdings –MS Line Draw –Monotype Sorts –Scientific symbol fonts –Asian language fonts Can embed TrueType fonts in file, –But it increases upload times

24. 23 Style Guidelines 15-25 slides, including 4 mandatory slides Each slide should have a title 9 lines max on a text slide 7 words max per line In “File->Page Setup…” window specify: –Slides sized for: “On Screen Show” –Slide orientation: Landscape High contrast: Light lettering/lines on a dark background

25. 24 Style Guidelines (cont) Short phrases, not long sentences Use Arial, or similar sans serif font –This line uses the Helvetica font –The rest of the document uses Arial 36 Point Titles 28 point text

26. 25 Mandatory Slides Title slide (logo permitted here) Purpose (of your work) slide Outline slide (of your talk, not your paper) Detail slides (ie slides 4-18) go here Conclusion slide

27. 26 Other General Tips Company (university) logo on title slide only Show only what you will talk about Use single muted color for blank slides –Use to focus attention on speaker

28. 27 Contrast High contrast very important Use light lines/text on a dark background –Foreground: White, yellow, light cyan –Background: Black, dark blue, dark brown –Caution: Red, orange or blue lettering and lines become unreadable when projected

29. 28 Display Speed Slides should display instantly Do not distract the audience with slow transition effects Avoid overuse of slow graphics, fonts and special effects

30. 29 Transitions Between Slides Special animation when changing from one slide to another Usually highly distracting to audience Use only as special attention getter Default settings should be: –Effect: No transition –Speed: Fast –Advance: On mouse click Mouse not on podium –Consecutive slide order, only

31. 30 Transitions Between Lines Can be highly effective Focus attention on a specific line of a slide Dim previous lines Make transitions be instantaneous Be consistent Suggest the technique used in this slide guide

32. 31 Sound Effects DO NOT USE SOUND EFFECTS Projection computer not connected to sound system Sound effects slow down slide transitions Noise from projection computer may distract audience

33. 32 Borders Do not use borders They reduce the amount of space available for your text and data They slow down the slide display

34. 33 Diagram slides Keep diagrams simple Easy to view Make text readable Use all space in rectangle Example follows:

35. 34 Backplane ASP Connections PSBM Board 3 ASP Board 2 ASP Board 1 ASP tdotms tdi trst tck

36. 35 Presenting Data - Graphs Use graphs, not tables Keep graphs simple Eliminate or subdue distracting grid lines Use large font sizes Example follows:

37. 36 Fault coverage vs. No. of Vectors 0 20 40 60 80 100 1.0E+011.0E+031.0E+051.0E+06 No. of Vectors Fault Coverage (%)

38. 37 Deadlines _______, 2006: Final version of PowerPoint presentation submitted to Bdicey@satx.rr.com as e-mail attachment Bdicey@satx.rr.com ________, 2006: Check in and practice presentations in Speaker Ready Room June 5 - 9, 2006: Actual Symposium sessions

39. 38 IMPORTANT NOTICE The Proceedings CD will be distributed DURING the Symposium! –Changes received after the established deadlines will NOT be included in the Proceedings CD!

40. 39 Some Bad Examples The next three slides show examples of bad practices that should be avoided: –Bad slide layout –Improper color use –Sound and transition effects gone mad

41. 40 (Press the “Enter” key to continue) This slide has no title. Titles help guide the audience through the talk. All slides except photographs should have a title. The type on this slide is too small. It’s readable here, but when projected, only the presenter and maybe those in the front rows will be able to read it. Those in the back will be completely lost. USE OF ALL CAPITAL LETTERS OR ITALICS also makes slides difficult to read. Use dark backgrounds; not light! This slide would be easier to follow if indentations were used. Don’t design your slides to stand alone. They are a guide to your presentation. If they were understandable by themselves, we could just publish them and forget about presentations! Your slides support what you say: They don’t replace it. This slide has too many words and too many points. Keep your slides under nine lines.

42. 41 Bad Color Usage PSBM Board 1 ASP Board 2 ASP Text too tiny tms tdi trst tck Poor Contrast Board 3

43. 42 How to Annoy The Audience (Press Enter) Misuse sound Overuse transition effects Focus the audience on your slides, not the speaker Try to use every feature PowerPoint has to offer

44. 43 Conclusion Keep your slides simple Use large fonts for high visibility –36 pt for titles –28 pt for details High contrast colors Highlight, don’t detail

45. 44 Test Slide If your text and drawings fit within the white rectangle, then you will be able to project everything correctly. Press “Enter” 3 times. Circle? Square?