3. Min Wu December 2012 Hanoi Community College Presentation Design

4. Introduction Min Wu Born in China Moved to Toronto, Canada Work for World University Service Canada (WUSC) Communication and Soft Skills Advisor at Hanoi Community College 3

5. Today’s Agenda Introduction about using PowerPoint presentation Basic Contents Additional Contents Alternatives to PowerPoint Conclusion 4

6. What Makes a Good Presentation? In a small group discuss the following two questions: 1.What is the best presentation you have been to? Why was it so good? 2.What is the worst presentation you have been to? What makes it so bad? 2 minutes to discuses 5

7. Why is it important? Make your classes more engaging and effective 6 Your chance to be noticed Effectively get your point across

8. Before You Start Things to consider: Why are you using a PowerPoint? Who are your audiences? What kind of presentations you want to give? How much time do you have? 7

9. Why Use PowerPoint? 8 AdvantagesDisadvantages Visual aid Add interest Get the key points across Distracting Rigid User friendly

10. Remember 9 You are the presenter

11. 10

12. Audience Know who your audience is –age group, position, gender You audience determines what kind of presentation you will deliver Do not assume too much knowledge –But do not patronize either 11

13. 12 a)Business executives or managers b)Young children c)College students

14. Title Page

15. Things to include in the title page Title that explains the core Date of presentation Name of presenter Place where you will be presenting Your logo

16. Title Page Font Size: –Title should be at least 40+ –Subtitle should be at least 30+ Style –Choose a font that is appropriate with your audience –For formal presentations a sans-serif font –i.e. Arial, 15

17. Font Serif T 16 Serif Examples: Times New Roman Georgia Bookman Old Style Cambria Sans-Serif T Examples: Arial Calibri Microsoft Sans Serif Verdana Sans= without

18. Title Page Font Different fonts convey different mood and message Arial Time New Roman Comic Sans MS Old English Text Elephant 17

19. Title Page Background Blank Solid colour Picture or graphic Microsoft template (online) http://www.powerpointstyles.com/ 18

20. Blank Background Simple and easy. In most cases, a white background is the safest and most recommended choice

21. Solid Colour You can also choose from the many ready-made templates by Microsoft or found online

22. Picture or Graphic Have to be careful about how your text appear against your background photo Unreadable

23. Picture or Graphic Insert a solid colour background and adjust its degree of transparency with “Format Shape” to show the picture.

24. Picture or Graphic Change the layout so both your text and picture can be seen properly

25. Too colourful makes your presentation seem childish. So keep in mind of your audience

26. Basic Contents

27. Colour colour palate/colour schemes www.adbo.com/colortbl.htm Background fill: white Text colour: black, dark blue, dark green Highlight: red

28. Basic Contents It is always better to have dark text on light background and not the other way around Stick with safe and basic colours

29. Basic Contents Font Size –Title: between 36 and 48 point –Body: between 24 and 32 point –Standard sizes for title, body, footer Style –Should be uniform throughout your presentation –Maximum of 2 different fonts –One sans-serif; one serif 28

30. Basic Contents Layout Bullet points, not paragraphs Max 8 words a line Max 8 lines a slide Absolutely avoid copying paragraphs of text or quotes Footer gives you extra publicity space (logo/website) 29

31. Basic Contents This is an example of a GOOD layout Easy to read fond and colour scheme Simple and concise is the key Deliver one key point per slide –You can use sub-bullets to organize your information –You can use Bold, Colour or ALL CAP to emphasize key points 30

32. Basic Contents This is an example of a BAD layout “Basically, a quotation is an exact copy of somebody's words. (However, exactness does not normally imply using the same layout and fonts.) If you explain somebody's opinions or reports in your own words, it is not a quotation and should be presented as normal text (without any special markup).Since BLOCKQUOTE is a block element, it is normally used for relatively long quotations. As regards too short quotations to be presented with no paragraph breaks around them, present them using text level markup”. 31

33. Additional Contents

34. Animation Use appropriately Stick to the basics and be consistent Fly-inAppear Be careful when using effects such as: Emphasize and path are not often used but can be helpful BounceBoomerangMagnify

35. Additional Contents Animation Very Important Information Path Emphasize

36. Additional Contents Pictures Pictures are great for illustration and breaking up sections Use good quality graphics Also use charts and graphs to illustrate results Keep it simple

37. Other Additional Contents Videos http://www.youtube.com/watch?v=i68a6M5 FFBc http://www.youtube.com/watch?v=i68a6M5 FFBc Music or other sounds –Insert Sound, Movie

38. Remember Simple is Beauty 37

39. Remember 38 You are the presenter

40. Alternative to PowerPoint Prezi Presentation Register on http://prezi.com/ 39

41. Practice Practice by yourself to get the timing correct Know your presentation well Practice with an audience Be confident Make eye contact and smile 40

42. Group Presentation In your group, think about what the difference were between the best and worst presentations you discussed earlier Prepare a 5 minute presentation on these differences 41

43. Resources 42 Five golden rules http://people.ucsc.edu/~pullum/goldenrules.html Oral Presentation advice http://pages.cs.wisc.edu/~markhill/conference-talk.html Effective Presentations http://www.kumc.edu/SAH/OTEd/jradel/effective.html WUSC Resources http://rbmsystems.net/

44. Questions? Iewu.min@gmail.com